C005186 Administrative Assistant (NS) - TUE 8 Sep

EMW, Inc.; Belgique; Remote; EUR 40,000 - 56,000; Full time

Job summary

EMW, Inc. is seeking an Administrative Assistant with NATO SECRET clearance to support HR operations across multiple locations.

The role emphasizes efficient administration of employee life cycle processes and proactive improvements to office procedures. The ideal candidate has at least two years in a large organisational HR-administration setting, strong MS Office and SharePoint skills, experience with HR systems (Oracle EBS, Taleo), and a service-minded, proactive attitude suitable for a

Qualifications

• The candidate must have a currently active NATO SECRET security clearance.
• Minimum two years of experience in administrative work in a large organisation, preferably in HR, or related relevant environment.
• Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word).
• Sound experience with SharePoint.
• Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems.
• Experience with drafting and publishing information to customers on HR Services or relevant environment.
• Excellent interpersonal, communication and organizational skills.
• Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative.

Responsibilities

• Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
• Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
• Performs other duties as may be required.

Skills

Interpersonal skills

Communication skills

Organizational skills

Initiative

Service-minded attitude

Tools

Microsoft Office

SharePoint

Oracle EBS/Taleo

Job description

Deadline Date

Tuesday 8 September 2026

Requirement

Administrative Assistant

Location

OFF-SITE

Note

Please refer to your Subcontract Agreement, article 6.4.1.a, which states “Off‑Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off‑Site, such as at‑home)". Please be sure to price this discount in your overall price proposal when submitting bids against off‑site RFQs

Total Scope of the request (hours)

472

Required Start Date

7 October 2026

End Contract Date

31 December 2026

Required Security Clearance

NATO SECRET

Duties & Role

• Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
• Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
• Performs other duties as may be required.

Requirements Skills, Knowledge & Experience

• The candidate must have a currently active NATO SECRET security clearance
• Minimum two years of experience in administrative work in a large organisation, preferably in Human Resources, or related relevant environment
• Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
• Sound experience with SharePoint;
• Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
• Experience with drafting and publishing information to customers on HR Services or relevant environment
• Excellent interpersonal, communication and organizational skills;
• Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative.