Business Services Project Manager for Procurement

Brevco Services; Brussel Hoofdstad; Hybrid; EUR 90,000 - 150,000; Part time

Job summary

NCIA is seeking an experienced professional to lead procurement transformation and enterprise-wide business services programmes across NATO contexts. You will drive projects, harmonise procurement processes, and align ERP/cloud initiatives with enterprise architecture and governance standards.

The role requires extensive senior stakeholder engagement, programme management expertise, and fluent English communication in a multinational environment.

Qualifications

• 8+ years of relevant experience in digital transformation with a procurement focus.
• Proven experience leading procurement transformation, ERP implementation and business services projects in large international organisations.
• Demonstrated experience with procurement process design, harmonisation and business transformation.
• Proven experience in programme and project management in complex, multi-stakeholder environments.
• Strong ability to interact with and influence senior executive stakeholders.
• Strong English communication skills, including ability to develop written materials and present complex concepts clearly.

Responsibilities

• Manage projects and initiatives: lead business services initiatives within time and budget constraints.
• Stakeholder management across NATO entities (Procurement, Legal, Finance, HR) to promote harmonised enterprise business services.
• Develop and maintain documentation artefacts for outlined tasks; manage risks and issues to improve delivery confidence.
• Lead the Procurement stream of the Business Services Transformation, coordinating enterprise initiatives and harmonising processes.

Job description

IT Services

Type: Contract

Country: Belgium

City: Brussels

Security: Needed

Company: NCIA

Essential Qualifications/Experience:

• 8+ years of relevant experience in digital transformation, specifically in Business Services, with significant experience in the Procurement domain
• Proven experience leading Procurement transformation, ERP implementation and business services projects in large international organisations, including initiatives involving cloud-enabled solutions, data platforms and enterprise-wide process harmonisation
• Demonstrated experience with Procurement process design, process harmonisation and business transformation
• Proven experience in programme management and project management, preferably in complex, multi-stakeholder environments
• Strong ability to interact with, manage and influence senior executive stakeholders
• Strong communication skills in English, including the ability to develop written materials and present complex concepts clearly and succinctly

Desirable Qualifications/Experience:

• Experience working in NATO and understanding of relevant NATO policy
• Experience with market solutions in the domain of Procurement, ERP and enterprise business services
• Experience with commercial cloud provider platforms and/or on-premise cloud platforms
• Certification in project or programme management, such as PRINCE2, PMP, or equivalent
• Proven ability to navigate complex multi-national environments (e.g., NATO/military contexts)
• Understanding of Enterprise Architecture frameworks (e.g., TOGAF), IT Governance (e.g. COBIT) and service management (ITIL)

Duties/Role:

Project Management, Stakeholder Management and Communication Management

The contractor will drive alignment and collaboration across NATO’s enterprise initiatives and business services, ensuring coherence and increased effectiveness across all organizational entities. Responsibilities include:

• Managing projects and initiatives: Execute project and program management of business services initiatives. Ensure delivery of scope within time and budgetary constraints
• Stakeholder management: Engage regularly with stakeholders across NATO entities, including Procurement, Legal, Finance, HR and others, to promote synchronized efforts toward harmonizing enterprise business services
• Documenting: Develop and maintain documentation artefact necessary for any of the outlined tasks
• Managing risks: Maintain risk and issue registries, propose mitigation measures, and address challenges to enhance the successful delivery of business services transformation

Leading the Procurement Business Services Transformation track

The contractor will act as the main lead for the Business Services Transformation Procurement track, ensuring coherence, streamlined processes and operational excellence across NATO entities. Responsibilities include:

• Procurement stream leadership: Lead and coordinate the Procurement stream under the broader Business Services Transformation effort, acting as the main point of coordination for Procurement-related enterprise initiatives within CDT
• Enterprise Procurement Process Harmonisation: Lead the Enterprise Procurement Process Harmonisation exercise, including planning, stakeholder engagement, coordination and facilitation of working sessions
• Dependency management: Identify and manage dependencies between Procurement transformation activities and related enterprise initiatives, including ERP, cloud migration, data platform, Finance, HR and other business services initiatives
• Decision support: Prepare briefing material, options analyses and recommendations to support senior-level decisions on Procurement transformation, process harmonisation and Procurement cloud/ERP initiatives

Business Services Advisory (SME Role)

The contractor will provide expert advisory support on Procurement business services, ERP implementation and Procurement-related cloud transformation initiatives, ensuring that Procurement transformation activities are informed by relevant expertise, leading practices and enterprise-wide considerations.

• Procurement SME advisory: Provide CDT staff with ad-hoc subject matter expert advice on Procurement business services, ERP implementation, cloud-enabled Procurement solutions and relevant technology considerations
• Market and leading-practice insight: Advise on market practices, leading practices and lessons learned from large-scale Procurement transformation, ERP implementation and cloud-based Procurement programmes
• Business and technology alignment: Support alignment between Procurement business requirements, enterprise architecture, cloud adoption, data management and NATO’s wider digital transformation objectives
• Documentation review and quality assurance: Review Procurement-related project documentation, plans, process materials, solution approaches and delivery artefacts, providing recommendations to improve quality, coherence and delivery confidence
• Stakeholder engagement support: Support engagement with Procurement stakeholders across NATO entities to ensure that transformation activities reflect operational needs, enterprise priorities and agreed Procurement process harmonisation objectives

Job requirements

• 8+ years of relevant experience in digital transformation, specifically in Business Services, with significant experience in the Procurement domain (Mandatory)
• Proven experience leading Procurement transformation, ERP implementation and business services projects in large international organisations, including initiatives involving cloud-enabled solutions, data platforms and enterprise-wide process harmonisation (Mandatory)
• Demonstrated experience with Procurement process design, process harmonisation and business transformation (Mandatory)
• Proven experience in programme management and project management, preferably in complex, multi-stakeholder environments (Mandatory)
• Strong ability to interact with, manage and influence senior executive stakeholders (Mandatory)
• Strong communication skills in English, including the ability to develop written materials and present complex concepts clearly and succinctly (Mandatory)
• Experience with market solutions in the domain of Procurement, ERP and enterprise business services (Nice to have)
• Experience with commercial cloud provider platforms and/or on-premise cloud platforms (Nice to have)
• Certification in project or programme management, such as PRINCE2, PMP, or equivalent (Nice to have)
• Proven ability to navigate complex multi-national environments (e.g., NATO/military contexts) (Nice to have)
• Understanding of Enterprise Architecture frameworks (e.g., TOGAF), IT Governance (e.g. COBIT) and service management (ITIL) (Nice to have)