Administrative Assistant

Insight Global; Belgique; Sur place; EUR 32 000 - 45 000; Plein temps

Résumé du poste

Insight Global in Belgium is seeking an Administrative Assistant reporting to the Global Director of R&D. The role provides comprehensive administrative support to ensure smooth operations, handling clerical, organizational, and communication tasks for staff and management.

Key duties include managing complex calendars, travel, expenses, meeting logistics, preparing agendas and briefing materials, coordinating executive communications, creating executive PowerPoint presentations, and leading

Qualifications

• High school diploma or equivalent.
• Proven experience as an administrative assistant, office assistant, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize; prior experience supporting Research & Development or Chemical Engineering/Life Sciences companies.
• Previous experience utilizing AI tools to improve administrative efficiencies.

Responsabilités

• Provide direct administrative support to the Senior Director, Global CMPT R&D.
• Manage complex calendars, travel arrangements, expense reporting, and meeting logistics.
• Coordinate executive-level communications and follow-up actions.
• Prepare meeting agendas, briefing materials, and presentation content.
• Track action items and ensure timely completion of key deliverables.
• Lead planning and execution of internal and external events.
• Organize global leadership meetings, customer visits, technical workshops, and team-building activities.
• Coordinate venue logistics, budgets, catering, travel arrangements, and event communications.
• Ensure professional execution of high-visibility events.
• Create executive-level PowerPoint presentations for town hall.
• Leverage AI tools to improve productivity, communication, planning, and content creation.

Connaissances

Administrative support

Calendar management

Travel coordination

Event planning

Communication skills

AI tooling usage

Formation

High school diploma or equivalent

Outils

Microsoft Office Suite

PowerPoint

AI tools for productivity

Description du poste

Job Description

Our client, a global leader in materials and solutions for advanced electronics and high-tech industries, is seeking to add an Administrative Assistant to their team, reporting to the Global Director of R&D.

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of this company. This role involves a variety of clerical, organizational, and communication tasks to support staff and management.

Key Responsibilities

• Provide direct administrative support to the Senior Director, Global CMPT R&D.
• Manage complex calendars, travel arrangements, expense reporting, and meeting logistics.
• Coordinate executive-level communications and follow-up actions.
• Prepare meeting agendas, briefing materials, and presentation content.
• Track action items and ensure timely completion of key deliverables.
• Lead planning and execution of internal and external events.
• Organize global leadership meetings, customer visits, technical workshops, and team-building activities.
• Coordinate venue logistics, budgets, catering, travel arrangements, and event communications.
• Ensure professional execution of high-visibility events.
• Create executive-level PowerPoint presentations for town hall.
• Leverage AI tools to improve productivity, communication, planning, and content creation.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail]. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• High school diploma or equivalent;
• Proven experience as an administrative assistant, office assistant, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize -Prior experience supporting Research & Development or Chemical Engineering/Life Sciences companies
• Previous experience utilizing AI tools to improve administrative efficiencies.