Administration Assistant (Intern; French-speaking)

Jobsin; Brussel Hoofdstad; Hybride; EUR 13 000 - 16 000; Plein temps

Avantages offerts par ce poste

Skill development

International team

Networking opportunities

Brussels office

Résumé du poste

EAVI, the European Association for Viewers’ Interests, based in Brussels, is seeking an efficient, highly organized administrator to join its team. You will manage day-to-day admin tasks, supporting the project team and liaising with the external accountant and payroll provider.

The role is hybrid, with at least three days per week on-site at our Brussels offices; start date is 1 December 2026, and the six-month contract may be extended with the possibility of further employment.

Qualifications

• At least one year of professional experience in administration, accounting, finance, project management, or a related administrative field.
• Meticulous and detail-oriented with strong organisational skills and experience tracking expenses and preparing accounting documentation.
• Proficiency in accounting and project management applications, along with relevant AI tools.
• Proficiency in English and French, and the right to reside and work in Belgium.

Responsabilités

• Assist in managing EAVI’s day-to-day administrative requirements, including collecting and registering receipts and invoices in line with Belgian and EU regulations.
• Liaise with the external accountant and payroll service provider.
• Provide administrative support for the project team, prepare and maintain accounting records and staff timesheets, and support EU-funded projects (CERV, Horizon Europe, Erasmus+, EuropeAid).
• Help ensure smooth office operations and travel logistics.

Connaissances

Administration

English

French

Accounting software

Project management tools

AI tools

Formation

Master's degree in business/accounting/project management

Outils

Accounting software

Project management tools

AI tools

Description du poste

Location: Schuman Roundabout, Brussels, Belgium

Contract Type: CIP | Six months of fixed-term, full-time position, with the opportunity of extension for six additional months and/or the possibility of being employed afterwards.

Hybrid/In-office: The candidates are expected to be present at EAVI’s Brussels offices at least three days a week. The remaining days could be either remote or in person, depending on current needs.

Start Date: 1 December 2026.

Salary: €1,200 net/month for the first six months | €1,400 net/month if extended for six more months.

Deadline: Applications will be reviewed on a rolling basis, with the deadline on 18 October 2026 (EOB).

About EAVI

Established in 2005 as an international non-profit association, EAVI, the European Association for Viewers Interests, is the first organisation working on media literacy at the European level.

EAVI has two main objectives: First, to raise awareness of the media-related issues that impact lives directly or indirectly and to equip citizens with media literacy skills necessary to navigate the ever-evolving media landscape, and second, to inform EU policy-making processes by ensuring the representation of citizens’ interests and acting as a bridge between citizens, stakeholders, and EU institutions.

EAVI participates and coordinates several EU-wide projects, and it conducts its activities on policy, advocacy, research, content creation, publication, communication, and organising events. As a trusted voice, EAVI has authored many EU-wide studies on behalf of the European Commission and has a vast European network across 27 EU member states, comprising 62 partner organisations.

Recently, EAVI is also one of the partners to organise Voices, the European Festival of Journalism and Media Freedom, whose editions take place across Europe, with thousands of participants. EAVI is a member of several international forums and networks and has delivered speeches at more than 100 international conferences across Europe and beyond, as well as organising its own conferences at national and European parliamentary houses.

What will you do?

You are an efficient, highly organised, autonomous, and reliable administrator with a passion for getting the job done on time and achieving excellent results.

Administration: Assisting in managing EAVI’s administrative day-to-day requirements, such as collecting and registering receipts and invoices in line with Belgian and EU regulations, including liaising with the external accountant and with the payroll service provider.

This also includes providing administrative support for EAVI’s project team, preparing and maintaining accounting records and staff timesheets, handling some other financial and administrative aspects of EU-funded projects (CERV, Horizon Europe, Erasmus+, EuropeAid), and ensuring the smooth running of the office and travel logistics.

Be aware that we expect you to be involved in many EAVI activities.

We are a small team, and we value and need each contribution.

You will report to and be under the supervision of the General Manager, Semih Solmaz.

Required skills and experience

• At least one year of professional experience in administration, accounting, finance, project management, or in a related administrative field, including internships and volunteering activities;
• Meticulous and close attention to detail; very strong organisational management skills; good understanding of financial and administrative processes; experience in and ability to track expenses and handle accounting documentation with financial reporting;
• Proficiency in accounting and project management applications, along with relevant AI tools;
• Proficiency in English and French, and the right to reside and work in Belgium.

It would be an advantage to have

• Interest and passion for our core business area to support the growth and development of the activities in the Brussels office;
• A master’s degree in business, accounting, project management, or a related field;
• Previous experience in a CSO/NGO environment in a similar position;
• Knowledge of EU funding schemes in EAVI’s area of interest;
• A tech-savvy mindset and knowledge to better perform your activities using accounting AI tools mindfully.

Please note that your application will not be considered if your previous experience is not in administration, accounting, finance, or closely related roles.

Please note that this position is not intended for policy or project officer profiles.

The benefits of working at EAVI

• As we share and assist each other with tasks, there is an opportunity to gain skills, experience, and responsibilities in areas such as project management, administration and business development;
• EAVI values your ideas and offers opportunities to grow in your job and develop your future career by exploring and following your skills and interests;
• Working concretely to promote citizens’ rights, defend democracy, and strive for a safer media environment;
• Being part of a dynamic, young international team and broadening your network.