[6278A] Technical Assistant (NaaS)

GardPass Consulting & Space; Eigenbrakel; Sur place; EUR 42 000 - 68 000; Plein temps

Résumé du poste

GardPass Consulting & Space is seeking an experienced Project Coordinator to support planning, coordination and monitoring of technical projects in Belgium. You will ensure milestones, deliverables and deadlines are tracked and reported.

The role involves coordinating across technical teams and stakeholders, developing project documentation, and maintaining risk and issue registers. Some travel and occasional after-hours work may be required, including up to 50 TDY days per year.

Qualifications

• A minimum of 5 years of professional experience as a Project Coordinator, Project Support Officer, PMO Officer, Project Assistant, or in a similar role supporting the coordination and delivery of projects.
• Experience coordinating multiple projects or workstreams simultaneously within a complex organizational environment.
• Professional certification in PRINCE2, PMP, Agile, Scrum, or a similar project management framework would be considered an asset.

Responsabilités

• Support the planning, coordination and monitoring of technical projects and activities, ensuring that milestones, deliverables and deadlines are appropriately tracked.
• Coordinate project-related activities across technical teams, management and other stakeholders, ensuring effective communication, alignment and timely follow-up.
• Develop and maintain project documentation, including project plans, schedules, action trackers, risk and issue registers, status reports and meeting minutes.
• Monitor project progress and performance against agreed plans, milestones and objectives, identifying delays, risks, dependencies and potential issues.
• Prepare regular management and project status reports, dashboards and presentations, providing clear and accurate information on progress, risks, issues and required decisions.
• Organize and support project meetings, workshops and governance activities, including preparing agendas, coordinating participants, recording decisions and following up on agreed actions.
• Act as a central coordination point for project-related information and communication, facilitating collaboration between technical teams, project stakeholders, management and external suppliers where applicable.
• Support resource, workload and activity planning, maintaining visibility of ongoing priorities, assignments and project commitments.
• Contribute to the continuous improvement of project coordination and governance processes, identifying opportunities to improve planning, reporting, communication, documentation and overall delivery effectiveness.

Connaissances

Project coordination

Stakeholder communication

Documentation

Risk management

Description du poste

• A minimum of 5 years of professional experience as a Project Coordinator, Project Support Officer, PMO Officer, Project Assistant, or in a similar role supporting the coordination and delivery of projects.
• Demonstrated experience coordinating multiple projects or workstreams simultaneously within a complex organizational environment.
• Proven experience in developing and maintaining project plans, schedules, action trackers, risk registers, and project documentation.
• Professional certification in PRINCE2, PMP, Agile, Scrum, or a similar project management framework would be considered an asset.

Start date: Negotiable

Clearance: NATO Secret or equivalent

Location: Braine-l'Alleud, Belgium

kills, Knowledge & Experience:

• A minimum of 5 years of professional experience as a Project Coordinator, Project Support Officer, PMO Officer, Project Assistant, or in a similar role supporting the coordination and delivery of projects.
• Demonstrated experience coordinating multiple projects or workstreams simultaneously within a complex organizational environment.
• Proven experience in developing and maintaining project plans, schedules, action trackers, risk registers, and project documentation.
• Professional certification in PRINCE2, PMP, Agile, Scrum, or a similar project management framework would be considered an asset.

Duties & Role:

• Support the planning, coordination and monitoring of technical projects and activities, ensuring that milestones, deliverables and deadlines are appropriately tracked.
• Coordinate project-related activities across technical teams, management and other stakeholders, ensuring effective communication, alignment and timely follow-up.
• Develop and maintain project documentation, including project plans, schedules, action trackers, risk and issue registers, status reports and meeting minutes.
• Monitor project progress and performance against agreed plans, milestones and objectives, identifying delays, risks, dependencies and potential issues.
• Prepare regular management and project status reports, dashboards and presentations, providing clear and accurate information on progress, risks, issues and required decisions.
• Organize and support project meetings, workshops and governance activities, including preparing agendas, coordinating participants, recording decisions and following up on agreed actions.
• Act as a central coordination point for project-related information and communication, facilitating collaboration between technical teams, project stakeholders, management and external suppliers where applicable.
• Support resource, workload and activity planning, maintaining visibility of ongoing priorities, assignments and project commitments.
• Contribute to the continuous improvement of project coordination and governance processes, identifying opportunities to improve planning, reporting, communication, documentation and overall delivery effectiveness.

Specific Working Conditions: Some work outside normal office hours may be required.

Up to 50 TDY within Belgium per year.