Youth Programs & Events Coordinator

KMR Management Pty Ltd; Northern Beaches Council; On-site; AUD 60,000 - 75,000; Full time

Job summary

YouthAdvance seeks a Program Co-ordinator to provide essential administrative and coordination support across its Duke of Ed programs. You will work with the Programs Manager, Guides, Duke of Ed Leaders, schools, parents and participants to coordinate programs from initial scheduling through to delivery.

Every day brings new tasks: confirming dates and participant numbers, preparing documentation, updating event pages, handling parent enquiries or organising vehicle maintenance.

Qualifications

• Previous experience in administration, coordination, customer service, events, education or a similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• High level of attention to detail.
• Confidence using Microsoft Office, Zoho CRM, WordPress or similar systems.
• Ability to learn and confidently use new software and AI systems.
• Ability to manage confidential participant information appropriately.
• Ability to work independently while also being a supportive team member.

Responsibilities

• Liaise with Duke of Ed Leaders to confirm participant numbers, suitable program dates and scheduling requirements
• Coordinate and secure program dates within the YouthAdvance calendar
• Assist with staffing allocation and coordination for programs
• Build, update and maintain online event pages
• Monitor enrolment numbers and provide regular updates to Duke of Ed Leaders and the Programs Team
• Manage participant and parent communications relating to programs
• Prepare and send program information, reminders and updates
• Respond to enquiries promptly, professionally and with a friendly approach
• Prepare, manage and distribute program documentation
• Provide day-to-day administrative and operational support to the Programs Manager

Skills

Administration

Coordination

Communication

Customer Service

Tools

Zoho CRM

WordPress

AI systems

Microsoft Office

Job description

YouthAdvance seeks a Program Co-ordinator to provide essential administrative and coordination support across its Duke of Ed programs. You will work with the Programs Manager, Guides, Duke of Ed Leaders, schools, parents and participants to coordinate programs from initial scheduling through to delivery.

Every day brings new tasks: confirming dates and participant numbers, preparing documentation, updating event pages, handling parent enquiries or organising vehicle maintenance.