Xero-Savvy Healthcare Admin & Order Specialist

Keystone Health Services; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Full training and ongoing support

Stable Monday–Friday working hours

Supportive team environment

Opportunities to learn different areas

Job summary

Keystone Healthcare is seeking a capable administrator to support order processing and customer service across healthcare equipment supply. You will handle orders, invoicing, quotes, and records using Xero, Excel, and Word, ensuring accuracy and timely delivery.

Join a privately owned Australian company with a supportive team, Monday-to-Friday hours, and full training. The role emphasizes attention to detail, proactive problem solving, and collaborative work with sales and logistics teams.

Qualifications

• Strong administration and organisational skills.
• Excellent attention to detail and accuracy.
• Good written, verbal, and numeracy skills.
• Proficiency with Excel and Word; Xero experience desirable.

Responsibilities

• Processing customer orders accurately and efficiently
• Generating invoices, packing slips, purchase orders, and quotations
• Processing customer credit card payments
• Contacting customers to confirm order details and requirements
• Liaising with the sales team and other internal departments
• Maintaining and updating order, inventory, and customer records
• Using Xero to manage purchase orders, invoices, and quotes
• Providing general administrative support, including printing, filing, and document preparation
• Developing an understanding of the full order-to-dispatch process
• Following company procedures and quality standards to ensure compliance and accuracy

Skills

Administration

Organisational skills

Attention to detail

Numeracy

Teamwork

Written & verbal communication

Time management

Proactive attitude

Tools

Xero

Microsoft Excel

Microsoft Word

Job description

Keystone Healthcare is seeking a capable administrator to support order processing and customer service across healthcare equipment supply. You will handle orders, invoicing, quotes, and records using Xero, Excel, and Word, ensuring accuracy and timely delivery.

Join a privately owned Australian company with a supportive team, Monday-to-Friday hours, and full training. The role emphasizes attention to detail, proactive problem solving, and collaborative work with sales and logistics teams.