Workshop Admin & Operations Coordinator

Careermine; Newcastle-Maitland; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Paid parental leave

Free parking

Onsite cafe

Job summary

WesTrac is seeking an experienced Administrator to join our Machine Rebuilds workshop (GWS) team in Tomago. This full-time role supports day-to-day activities, including documentation management, timesheet coordination, and liaison with internal and external teams to ensure smooth rebuild programs for mining, construction and earthmoving sectors.

The position offers an on-site, Monday–Friday schedule with opportunities to contribute to high-quality rebuilds, with a focus on accuracy,

Qualifications

• Qualification in Business Administration or equivalent.
• Experience with admin tasks in a workshop or manufacturing environment.
• Strong computer literacy and data entry accuracy.

Responsibilities

• Manage general administrative tasks including data entry, filing and record management.
• Coordinate timesheet entry, submission and approvals to ensure accurate pay.
• Liaise with internal teams and external suppliers to organise goods/services.
• Coordinate accommodation, travel and expense processes for branch personnel.
• Arrange training, inductions and compliance requirements.
• Generate and analyse reports to support regulatory adherence.

Skills

Data entry

Communication

Attention to detail

Organisational skills

Work under pressure

Education

Business Administration qualification

Tools

Pegasus induction portal

Job description

WesTrac is seeking an experienced Administrator to join our Machine Rebuilds workshop (GWS) team in Tomago. This full-time role supports day-to-day activities, including documentation management, timesheet coordination, and liaison with internal and external teams to ensure smooth rebuild programs for mining, construction and earthmoving sectors.

The position offers an on-site, Monday–Friday schedule with opportunities to contribute to high-quality rebuilds, with a focus on accuracy,