Workforce Reporting Analyst

Western Sydney University; Richmond; Hybrid; AUD 109,000 - 117,000; Full time

Benefits offered by this job

Staff-only products and offers with DB

Salary sacrifice options for onsite/p

Novated motor vehicle leasing

Employee Assistance Program (EAP)

Free flu vaccination

Fitness Passport membership

Discounted private health cover

Onsite childcare at multiple campuses

Job summary

Western Sydney University is seeking a Workforce Reporting Analyst to transform complex workforce data into trusted insights that inform planning, reporting, and decision-making across People & Culture. You will manage dashboards, reports, and automated cycles, ensuring data accuracy and governance while supporting regulatory reporting.

You will collaborate with stakeholders across HR, Finance, and Analytics, using Excel, SQL, Power BI, Power Query and Power Automate to deliver timely outputs

Qualifications

• A degree in workforce analytics, HR information systems, business intelligence, data science or related discipline, and/or equivalent experience.
• Advanced Excel skills, exposure to Power Query and Power Automate, and demonstrated experience writing SQL against relational databases and developing Power BI reports and dashboards.
• Experience collecting, validating and analysing complex workforce datasets from multiple sources to identify trends, patterns and risks.
• Strong commitment to data governance, confidentiality and disciplined documentation of analytical work and reporting processes.
• Excellent communication and stakeholder engagement skills to explain complex data and support data literacy across HR.

Responsibilities

• Manage a portfolio of workforce dashboards, reports and automated reporting cycles.
• Analyse data from multiple sources and maintain reliable reporting outputs; investigate discrepancies.
• Support preparation and validation of regulatory and statutory workforce reporting (WGEA and TCSI).
• Maintain clear records of reporting logic, data definitions and processes.
• Prioritise reporting requests and drive automation and data quality improvements.

Skills

Advanced Excel

SQL queries

Power BI

Data analysis

Education

Degree in workforce analytics / related field

Tools

Power Query

Power Automate

Oracle

SQL

Job description

• Full-time, Ongoing position at HEW Level 7.
• Hawkesbury campus with flexible working arrangements.
• Salary: $108,659 – $117,202 per annum, plus 17% Super and Leave Loading.

Turn complex workforce data into trusted insights that inform decisions, strengthen reporting integrity and support workforce planning.

The Opportunity

How can better workforce data help an organisation make more informed decisions? As our Workforce Reporting Analyst, you will play an important role in delivering the trusted workforce insights that support planning, operational decision-making and regulatory reporting across Western Sydney University. Your work will help ensure workforce information is accurate, consistent and fit for purpose.

Working closely with the Strategic Workforce Intelligence Lead and collaborating with stakeholders across People & Culture, HR Systems, Finance and Data & Analytics, you will manage a portfolio of workforce dashboards, reports and automated reporting cycles. Using advanced Excel, SQL, Power BI, Power Query and Power Automate, you will analyse data from multiple sources, maintain reliable reporting outputs and investigate discrepancies.

You will also support the preparation and validation of regulatory and statutory workforce reporting, including WGEA and TCSI staff data. With a strong focus on data governance, confidentiality and documentation, you will maintain clear records of reporting logic, data definitions and processes. You will help prioritise reporting requests, improve automation and data quality, and build confidence across HR stakeholders to use workforce reporting and self-service tools effectively.

What Success Looks Like

Deliver accurate, timely and reliable workforce dashboards, reports and automated reporting cycles.

Apply consistent data standards, validation controls, privacy safeguards and governance practices when handling sensitive workforce and payroll information.

Support accurate, reconciled and timely regulatory and statutory workforce reporting.

Maintain clear documentation of data definitions, business rules, query logic, reporting processes and changes.

Translate workforce data into actionable insights, improve reporting processes and support HR stakeholders to use workforce reporting confidently.

Please refer to the Position Descriptionfor full details.

About You

You are a detail-oriented analyst who enjoys solving data problems, improving reporting processes and turning complex information into insights that support better decisions. You understand that trusted reporting depends on sound technical skills, strong data governance and a disciplined approach to quality and documentation.

You will bring:

A degree in workforce analytics, HR information systems, business intelligence, data science or a related discipline, and/or equivalent relevant experience.

Advanced Excel skills, exposure to Power Query and Power Automate, and demonstrated experience writing SQL against relational databases and developing Power BI reports and dashboards. Experience with Oracle is desirable.

Demonstrated experience collecting, validating and analysing complex workforce, HR or comparable datasets from multiple sources to identify trends, patterns and risks.

A strong commitment to data governance, confidentiality and privacy when handling sensitive information, with disciplined documentation of analytical work and reporting processes.

Highly developed communication and stakeholder engagement skills, with the ability to explain complex data clearly, manage competing priorities, share knowledge and support data literacy across HR.

Benefits

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare:Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.
• Position Enquiries: Contact Peter Guo, Strategic Workforce Intelligence Lead, via *****@westernsydney.edu.au.Please include the job reference code REF1996D.
• Closing Date: 11:59pm, Sunday 15 November2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact ***************@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.