Workforce Planning & Rostering Coordinator (Libraries)

Port Phillip; Melbourne; On-site; AUD 103,000 - 112,000; Full time

Benefits offered by this job

Flexible working conditions

Training and development opportunities

Study assistance

Health & wellbeing program

Job summary

City of Port Phillip is seeking a Workforce Planning & Rostering Coordinator (Libraries) to coordinate rostering across our library network, ensuring staffing meets service levels and improves frontline delivery.

Reporting to the Library Services and Operations Lead, you will analyse workforce data, manage rostering systems, and collaborate with Team Leaders to mitigate risks and optimise deployment across multiple sites.

Qualifications

• State Experience in workforce planning, rostering or operational coordination.
• Experience working in a complex or multi-site environment.
• Strong analytical, reporting and problem-solving skills.
• Knowledge of workforce compliance and industrial frameworks.
• Ability to build strong stakeholder relationships and influence outcomes.

Responsibilities

• Coordinate workforce rostering across all library locations.
• Monitor workforce data and provide operational reports and insights.
• Manage and maintain library rostering systems and processes.
• Support Team Leaders with workforce planning and deployment advice.
• Identify workforce risks and implement service continuity solutions.

Skills

Workforce planning

Rostering

Analytical skills

Industrial frameworks

Stakeholder relationships

Tools

Rostering systems

Job description

Position:

Organisation Unit:

Location:

Closing:

Synopsis:

Workforce Planning & Rostering Coordinator (Libraries)

• Salary Range Band 6 $102,620 - $111,855 plus 12% Super
• Full time, 1.0 FTE
• Located at St Kilda Library with occasional travel to other Library branches, flexible working arrangements possible.

About the Organisation

The City of Port Phillip is an inner city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

About the Role

Coordinate workforce planning and rostering across one of Melbourne's most loved public library services. This role is responsible for ensuring the right people are in the right place at the right time, supporting service continuity, customer experience and operational excellence across our library network. Drawing on workforce data, rostering systems and operational insights, you will work closely with Team Leaders and library staff to manage workforce deployment, identify emerging risks and support consistent service delivery across multiple locations.

This is an excellent opportunity for a highly organised and analytical professional who enjoys solving complex workforce challenges, working collaboratively with stakeholders and making a tangible impact on frontline community services. Reporting to the Library Services and Operations Lead, you will play a key role in supporting workforce readiness, operational planning and continuous improvement across the service.

Duties:

• Coordinate workforce rostering across all library locations.
• Monitor workforce data and provide operational reports and insights.
• Manage and maintain library rostering systems and processes.
• Support Team Leaders with workforce planning and deployment advice.
• Identify workforce risks and implement service continuity solutions.

Skills and Experience

• State Experience in workforce planning, rostering or operational coordination.
• Experience working in a complex or multi-site environment.
• Strong analytical, reporting and problem-solving skills.
• Knowledge of workforce compliance and industrial frameworks.
• Ability to build strong stakeholder relationships and influence outcomes.

Culture

People enjoy working at the city of Port Phillip because we are a welcoming, healthy and inclusive workplace. We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.

Benefits

• We offer a workplace that accommodates your working style and needs.
• Be supported and empowered by a leadership team that is community-focused, with a strong desire for change and a culture that encourages teamwork and innovation.
• Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program with access to fitness gyms, pools and facilities, and a well-regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations

Pre-employment screening will apply to all appointment.
Prior to a formal letter of offer, preferred applicants will be asked to provide:

• Evidence of mandatory qualifications/registrations/licenses,
• Sufficient proof of their right to work in Australia, and
• Sufficient proof of their identity.
• Complete a National Police Check completed via City of Port Phillip's Provider.
• Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation)

Further information can be obtained by contacting Peter Corringe, Library Services & Operations Lead, 0403 184 159 and [e-mail]

Applications close 11.59pm Sunday 25th October 2026.

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Yass Mustafa (Recruitment and Employee Experience Advisor) on phone [phone] or email: [e-mail]