Workforce Planning and Rostering Lead

Royal Flying Doctor Service (WA); Cockburn; Hybrid; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Hybrid working

Free onsite parking

Not-for-profit salary packaging

Job summary

Royal Flying Doctor Service WA is seeking a lead for workforce planning to design and implement a unified framework, forecast supply against base budgets, and ensure rosters meet contract obligations. You will lead a small team and collaborate with Talent Acquisition, Training Coordinators and clinical leaders to align demand with capacity.

This permanent, full-time role based in Jandakot offers hybrid working, free onsite parking and not-for-profit salary packaging.

Qualifications

• Experience in strategic workforce planning in large, multi-site organisations.
• Advanced Excel modelling; familiarity with data visualization tools such as Power BI.
• Experience leading a small team and influencing stakeholders across the business.
• Working knowledge of rostered 24/7 workforces, Enterprise Agreements, leave and training constraints.

Responsibilities

• Design and implement the RFDS WA Workforce Planning Framework; forecast supply against budgeted FTE at each base.
• Turn forecasts into action with Talent Acquisition and Training Coordinators to plan onboarding and orientation.
• Lead the team that drafts and coordinates rosters across aeromedical workforces; set standards and timelines.
• Build planning capability and support the Air Maestro rollout with enduring tools and processes.

Skills

Advanced Excel

Power BI

Forecasting

Team leadership

Education

Tertiary qualifications in HR/Business/Data Analytics

Tools

Power BI

Job description

• Build RFDS WA’s workforce planning framework from the ground up. You’ll design it, own it and lead it.
• Turn workforce data into decisions that get the right doctors, nurses and pilots to the right base at the right time.
• Lead a small specialist team that’s set to grow, and guide the move to one unified, planned rostering model on Air Maestro.
• Full-time, permanent role at Jandakot with flexible hybrid working, free onsite parking and not-for-profit salary packaging.

About the team

Every aeromedical retrieval depends on a crew being available, rested and trained before the call comes in. Across the largest health jurisdiction in Australia, that takes planning months ahead, not juggling on the day. Reporting to the General Manager, Operations & Performance, you’ll lead a small Workforce Planning & Rostering Team that’s set to grow. You’ll work closely with our Heads of Medical, Nursing and Flying Operations, Talent Acquisition and Data & Analytics. Operations & Performance and People & Culture have already done the groundwork, including a review of aeromedical FTE, so you’ll start with a clear baseline and strong support.

About the role

• Design and implement the RFDS WA Workforce Planning Framework. You’ll forecast supply against budgeted FTE at each base, anticipate attrition, leave and training impacts, and make sure our FTE allocation is financially viable and meets contract obligations, including WACHS Minimum Service Capability.
• Turn forecasts to action. You’ll work with Talent Acquisition and hiring managers to align recruitment with future demand, and with Training Coordinators to plan for the onboarding and orientation that new crew need.
• Lead the team that drafts and coordinates rosters across our aeromedical workforces. You’ll set the standards and timelines, and operational leaders will approve the final rosters.
• Build your team’s planning capability, bring a planning lens to the Air Maestro rollout and create tools and processes that last beyond your involvement.

About you

• A strong track record in strategic or operational workforce planning in a large, complex or multi-site organisation. You might come from HR, people operations, workforce analytics or capacity planning, ideally in health, aviation, resources, defence, emergency services or another 24/7 environment.
• Advanced Excel modelling and ideally Power BI, with experience building workforce, headcount or capacity models and turning them into clear recommendations for senior leaders.
• Experience leading and developing a small team, with the credibility to influence stakeholders across the business.
• A working knowledge of rostered 24/7 workforces, including Enterprise Agreements, leave, fatigue and training constraints. You don’t need to be a career rosterer, but you’ll understand rosters well enough to lead the team that builds them.
• Tertiary qualifications in human resources, business, data analytics or a related field are an advantage.

About us

The Royal Flying Doctor Service WA (RFDS WA) supports more than 20,000 patients each year across the largest health jurisdiction in Australia. From bases in Perth, Broome, Port Hedland, Kalgoorlie and Meekatharra, our dedicated teams deliver emergency care, primary health and industrial services through world-class aviation, clinical and support systems. Our strategy focuses on workforce capability, safety leadership and expanding access to care for those who need it most.

Our commitment to Diversity and Inclusion

At RFDS WA, we are committed to ensuring inclusive workplaces where everyone feels valued, respected, and able to contribute. We welcome people from all backgrounds including people of diverse cultures, abilities, gender and sexual identities, beliefs, and those with family or caring responsibilities.