Weighbridge & Logistics Coordinator | Sancrox

Heidelberg Materials AG; Port Macquarie; On-site; AUD 55,000 - 83,000; Full time

Benefits offered by this job

Competitive hourly rate

Superannuation

Penalty rates for overtime

Development and mentoring

Uniforms and PPE

Career development opportunities

Ongoing training

Job summary

Heidelberg Materials Australia, Sancrox Quarry, is seeking a Weighbridge & Logistics Coordinator for a permanent full-time role near Port Macquarie. You will coordinate the transport fleet, manage weighbridge operations and administer systems to maintain compliant reporting.

Reporting to the Quarry Manager, the role suits an organized, proactive individual with a broad workload, early morning starts, Monday–Friday with occasional Saturday work.

Qualifications

• Experience in logistics or fleet coordination.
• WHS/regulatory reporting experience.
• Proficiency with business systems such as SAP, MYOB, or Xero.

Responsibilities

• Operate weighbridge and process load tickets accurately.
• Plan and coordinate daily fleet allocation.
• Maintain relationships with haulage contractors and suppliers.
• Manage purchase orders, invoicing and reconciliation.
• Maintain compliance documentation and reporting.
• Own site administration systems and digital records.
• Identify opportunities to improve site processes.
• Deliver outstanding customer service to drivers, contractors and internal stakeholders.
• Support sales and dispatch activities.
• Learn to operate the sales loader.

Skills

Logistics coordination

Fleet scheduling

Excellent communication

Attention to detail

Customer service

Education

Business administration / compliance administration / WHS

Tools

SAP

MYOB

Xero

Job description

Weighbridge & Logistics Coordinator
Sancrox Quarry | Permanent Full-Time

Own the fleet. Own the numbers. Own the outcome.

An exciting opportunity exists for a Weighbridge & Logistics Coordinator to join our team at Sancrox Quarry, located approximately 15 minutes west of Port Macquarie. This role sits at the centre of our site's operations - coordinating our transport fleet, managing weighbridge and administration systems, and keeping our compliance and reporting on track. We're looking for someone with a background in logistics or fleet coordination, business or compliance administration, and confident, everyday use of technology.

Reporting to the Quarry Manager, this permanent full-time position is suited to an organised, self-driven individual who takes initiative, thinks ahead, and is comfortable owning a broad and varied workload. The role involves early morning starts, working Monday to Friday, with occasional Saturday work as required by business needs.

This is primarily a weighbridge, logistics and administration role, with the opportunity to learn and operate the sales loader from time to time as you build your skills. Looking ahead, as the business rolls out newer technology there may also be opportunities to take on remote weighbridge responsibilities, so a willingness to adapt as our systems evolve will be valuable.

Key Responsibilities

• Operate the weighbridge and process all outgoing load tickets accurately and efficiently
• Plan and coordinate the daily allocation and scheduling of the Truck & Dog fleet, adjusting quickly as conditions change
• Build and maintain strong working relationships with haulage contractors, transport providers and suppliers
• Manage purchase orders, cartage adjustments, invoicing and reconciliation
• Maintain compliance documentation and reporting, including WHS, environmental and quarrying regulatory requirements
• Own site administration systems and digital records, including SAP (or similar) and Microsoft Office
• Identify opportunities to improve site processes and reporting, and take the initiative to implement them
• Deliver outstanding customer service to drivers, contractors, suppliers and internal stakeholders
• Support sales and dispatch activities, including customer invoices, delivery dockets and supporting documentation
• Learn to operate the sales loader over time, assisting with operational duties from time to time as trained and licensed

About You

• Experience in logistics, transport scheduling or fleet coordination, ideally allocating vehicles or resources against changing daily demand
• Candidates without direct logistics experience are encouraged to apply, as full training and support will be provided.
• A background in business administration, compliance administration or WHS/regulatory reporting
• Strong, confident use of technology - comfortable with business systems such as SAP, MYOB, Xero or similar, and quick to pick up new digital tools and platforms
• A self-driven approach, taking ownership of your work and looking for better ways to get things done
• The confidence to coordinate other people's work, solve problems independently and think strategically about the bigger picture
• Excellent customer service and communication skills, comfortable dealing with drivers, contractors and customers
• Strong attention to detail and accuracy, particularly when processing documentation, invoices and compliance records

What We Offer

• Competitive hourly rate, plus superannuation and applicable penalty rates for overtime worked (dependent on qualifications and experience)
• Genuine investment in your development - training, mentoring and a pathway to take on greater responsibility within the site
• Company-provided uniforms and PPE
• Career development opportunities within a recognised global organisation
• Ongoing training and professional development

About Heidelberg Materials

Heidelberg Materials is one of the world's leading suppliers of building materials and construction solutions. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected.

We welcome applications from people of all backgrounds, including Indigenous Australians, people living with disability, people from culturally and linguistically diverse communities, and members of the LGBTQIA+ community.