Warehouse and Logistics Admin

Austal; Fremantle; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation package

Career development opportunities

Supportive team environment

Exposure to defence and shipbuilding

Job summary

Austal Defence Australia (ADA) seeks a detail‑focused Warehousing and Logistics Administrator to support efficient warehousing and logistics operations. You will process transactions in IFS, assist remote receipting, and ensure data integrity across on-site and subcontractor locations.

Applicants should have experience in supply chain or logistics roles, with ERP tools like IFS, SAP, or Pronto. A background in manufacturing, defence, or maritime environments is advantageous.

Qualifications

• Experience in supply chain, logistics or administrative support roles.
• Experience using ERP systems (IFS, SAP, Pronto or similar).
• Experience in manufacturing, defence or maritime environments.

Responsibilities

• Process warehouse and logistics transactions within IFS accurately and in a timely manner.
• Perform remote warehouse receipting for subcontractor‑held inventory.
• Validate delivery documentation against purchase orders prior to receipting.
• Monitor and manage outstanding receipting to prevent backlog.
• Maintain accurate inventory records and ensure system alignment with physical stock.
• Support stocktake coordination, reconciliation and discrepancy resolution.
• Manage and maintain documentation for audit and traceability purposes.
• Liaise with procurement, finance, suppliers, and warehouse teams to resolve issues.
• Provide transactional and administrative support to warehouse operations.
• Identify and escalation discrepancies impacting system accuracy and compliance.

Skills

Attention to detail

Data accuracy

Communication skills

Tools

IFS

SAP

Pronto

Job description

We are seeking a detailâfocused and organised Warehousing and Logistics Administrator to support the effective delivery of warehousing and logistics operations within Austal Defence Australia (ADA).

In this role, you will be responsible for the accurate and timely processing of warehouse and logistics transactions within IFS, ensuring all activities are compliant, traceable, and aligned with established procedures.

You will play a key role in maintaining data integrity, supporting remote warehouse receipting, coordinating stocktake activities, and ensuring visibility of inventory across both onâsite and subcontractorâheld locations.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor, and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for leading operators worldwide, with operations spanning Australia, the USA, the Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement (SSA), Austal is leading a new era of continuous naval shipbuilding in Western Australiaâdriving innovation, strengthening sovereign capability, and creating longâterm opportunities for Australian industry and workforce.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

• Process warehouse and logistics transactions within IFS accurately and in a timely manner
• Perform remote warehouse receipting for subcontractorâheld inventory
• Validate delivery documentation against purchase orders prior to receipting
• Monitor and manage outstanding receipting to prevent backlog
• Maintain accurate inventory records and ensure system alignment with physical stock
• Support stocktake coordination, reconciliation, and discrepancy resolution
• Manage and maintain documentation for audit and traceability purposes
• Liaise with procurement, finance, suppliers, and warehouse teams to resolve issues
• Provide transactional and administrative support to warehouse operations
• Identify and escalation discrepancies impacting system accuracy and compliance

You’ll Need

• Experience in supply chain, logistics, or administrative support roles
• Experience using ERP systems (IFS, SAP, Pronto or similar)
• Strong attention to detail with a focus on data accuracy
• Effective communication and organisational skills
• Ability to manage competing priorities in a fastâpaced environment
• Experience supporting inventory across multiple or remote locations
• Understanding of purchase order and accounts payable processes
• Experience in manufacturing, defence, or maritime environments

Why Join Us?

• Competitive compensation and benefits package
• Opportunities for professional development and career progression
• A supportive and collaborative team environment
• Exposure to large-scale defence and shipbuilding operations

At Austal, we are committed to providing a safe and inclusive workplace for all. We actively encourage applications from Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, identities, and abilities. Veterans are also encouraged to apply.