Visa, Relocation and Global Mobility Specialist

Macquarie University

Sydney

On-site

AUD 125,000 - 140,000

Full time

6 hours ago

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Benefits offered by this job

17% Superannuation

Subsidised onsite parking options

Onsite childcare facilities

Onsite vacation care during school hol

Discounted health insurance

Onsite GP, imaging, and physiotherapy

Job summary

Macquarie University is seeking a Visa, Relocation and Global Mobility Specialist to advise on visa options, manage end-to-end immigration for international academics and coordinate relocation for new staff and their families.

The role sits in the Talent Acquisition team within Human Resources, focusing on compliance, sponsorship records and audit readiness in a highly regulated environment to attract global talent.

Qualifications

Qualifications in HR, business, law or related discipline; OMARA registration desirable.
Experience in immigration consulting, corporate mobility or global relocation, ideally in a university or regulated environment.
Detailed knowledge of Australian immigration legislation and visa processes (407, 408, 482, 186) and academic exemptions.
Proven expertise in employer‑sponsored visas and nomination processing, with autonomous handling within a complex context.
High-level stakeholder engagement with government agencies and external counsel; discretion with personal data.
Well-developed case management, attention to detail, and ability to multi-task under tight timelines.
Excellent written and verbal communication; experience delivering compliance training.

Responsibilities

Provide expert guidance on visa and immigration regulations to hiring managers and leaders.
Assess visa eligibility and outline step-by-step processes for staff, visiting academics and prospective employees.
Manage visa lifecycle for researchers, including nomination processing and government correspondence.
Uphold immigration policies and mitigate risk; escalate breaches as needed.
Maintain sponsorship records and track visa expiry dates for compliance and audits.
Act as primary contact between the University, legal counsel and government departments; liaise with external agencies.
Coordinate international and domestic relocation benefits, housing resources and onboarding logistics.
Deliver information sessions and training on immigration changes and policy adherence.

Skills

visa

relocation

global mobility

immigration

Job description

Salary $125K - $140K per annum plus 17% superannuation
Full-time continuing appointment
Macquarie University, Wallumattagal Campus, North Ryde

Open the door for global talent - specialist immigration expertise that brings the world's best minds to Macquarie

Every year, academics, researchers, clinicians and professional staff from around the world choose to build their careers at Macquarie University. Behind each of those arrivals sits a visa pathway to navigate, a nomination to lodge, a family to settle and a compliance obligation to meet. This is where you come in.

As our Visa, Relocation and Global Mobility Specialist, you will be the University's subject matter expert on immigration and mobility. You will advise hiring managers, faculty leadership and candidates on visa options and eligibility, manage the end‑to‑end visa lifecycle for international academics and researchers, and coordinate relocation arrangements that help new starters and their families settle in quickly. You will also safeguard the University's compliance position, maintaining sponsorship records, monitoring visa expiries and keeping us audit‑ready.

Sitting within the Talent Acquisition team in Human Resources, this is a rare specialist role in a complex, highly regulated environment where your advice has visible impact on individual careers, on research programs, and on Macquarie's ability to attract the best talent globally. If you enjoy untangling intricate immigration matters and translating legislation into clear, practical guidance, you will find plenty of scope here.

About the Role

Reporting to the Head of Talent Acquisition, you will provide specialist, high‑level guidance, information, compliance oversight and reporting on immigration and relocation matters to internal stakeholders, current staff, prospective staff and international visitors.

Applications Close: 18 October 2026

Providing expert advice to hiring managers and University leaders on visa and immigration regulations, compliance and reporting
Assessing visa eligibility, explaining visa subclasses (including 407, 408, 482 and 186) and outlining step‑by‑step processes for existing staff, prospective employees and visiting academics
Managing the visa lifecycle for distinguished researchers and postdoctoral fellows, including employer nomination processing and correspondence with government departments
Applying and upholding the University's immigration policies and procedures, mitigating risk across all cases and escalating any breaches
Maintaining mandatory sponsorship records, tracking visa expiry dates and work right compliance and ensuring readiness for federal immigration audits
Acting as the primary contact point between the University, external legal counsel and government departments, and liaising with external agencies to resolve issues as they arise
Coordinating international and domestic relocation benefits, housing resources and onboarding logistics for incoming staff and their families
Delivering information sessions and training to HR colleagues and stakeholders across the organisation on immigration changes, compliance, visa sponsorship and policy adherence

About Us

Human Resources sits within the portfolio of the Deputy Vice‑Chancellor People and Operations, delivering high‑level strategic advisory services to Macquarie University and its entities including Macquarie University Hospital and Health Clinics, and U@MQ, the University's commercial enterprise. Our HR Business Partnering teams and Centres of Expertise span Employee Relations, Talent Acquisition, Remuneration, and Capability, Culture and Inclusion, with HR Shared Services and HR Applications underpinning the portfolio.

The Talent Acquisition team is the specialist function responsible for attracting and acquiring domestic and international talent across the University and its entities. Our work is guided by Macquarie's values: collective ambition, purposeful collaboration, bold innovation and genuine care.

About You (Selection Criteria)

You are an immigration and mobility specialist who reads legislation closely, keeps meticulous records and explains complex requirements in plain language. You navigate large organisations with ease, handle sensitive personal information with discretion, and find practical solutions when a case does not fit the standard pathway.

Qualifications in HR, business, law or a related discipline and/or substantial relevant experience; OMARA registration desirable
Demonstrated experience in immigration consulting, corporate mobility or global relocation, ideally within a university, large public sector institution or comparable regulated environment
Detailed knowledge of Australian immigration legislation and visa processes, including visa subclasses 407, 408, 482 and 186, academic exemptions and pathways relevant to research and higher education
Proven expertise in employer‑sponsored visas, nomination processing and immigration compliance, with the capability to interpret and apply migration legislation autonomously within a complex organisational context
High‑level stakeholder engagement skills, including liaison with government agencies, external legal counsel and senior University stakeholders, along with discretion in handling personal data
Well‑developed case management skills, exceptional attention to detail, and the capacity to organise multiple priorities within tight timelines
Excellent written and verbal communication skills, including experience delivering information sessions or training on compliance‑related matters

Pre‑Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre‑employment checks relevant to the role they have applied for.

Your employment is conditional upon the completion and maintenance of all role‑required pre‑employment or background checks in terms satisfactory to the University.

This role requires a criminal history check. Australian citizenship or full working rights in Australia are required.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage our personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.

Why Join Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation over 60 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.

We rank amongst the top employers in the Australian Workplace Employers Index. Explore the fantastic benefits available to you when you become part of the team at Macquarie University.