Visa, Relocation and Global Mobility Specialist

Macquarie University; Sydney; On-site; AUD 125,000 - 140,000; Full time

Benefits offered by this job

17% Superannuation

Onsite parking

Extensive training and professional开发

Job summary

Macquarie University is seeking a Visa, Relocation and Global Mobility Specialist to provide expert immigration guidance, manage end-to-end visa lifecycles for international staff and coordinate relocation for new starters.

Reporting to the Head of Talent Acquisition, the role ensures compliance across sponsorship records, visa expiries and government liaison, with a focus on enabling world-class recruitment internationally.

Qualifications

• Qualifications in HR, business, law or a related discipline; OMARA registration desirable

Responsibilities

• Providing expert advice to hiring managers and University leaders on visa and immigration regulations, compliance and reporting
• Assessing visa eligibility, explaining visa subclasses (including 407, 408, 482 and 186) and outlining step-by-step processes for existing staff, prospective employees and visiting academics
• Managing the visa lifecycle for distinguished researchers and postdoctoral fellows, including employer nomination processing and correspondence with government departments
• Applying and upholding the University's immigration policies and procedures, mitigating risk across all cases and escalating any breaches
• Maintaining mandatory sponsorship records, tracking visa expiry dates and work right compliance and ensuring readiness for federal immigration audits
• Acting as the primary contact point between the University, external legal counsel and government departments, and liaising with external agencies to resolve issues as they arise
• Coordinating international and domestic relocation benefits, housing resources and onboarding logistics for incoming staff and their families
• Delivering information sessions and training to HR colleagues and stakeholders across the organisation on immigration changes, compliance, visa sponsorship and policy adherence

Education

HR, business, law or related discipline

Job description

Visa, Relocation and Global Mobility Specialist

Macquarie University – Macquarie University NSW

The Talent Acquisition Consultant (Visa and Relocation) delivers high quality end to end services and support to managers particularly in the recruitment of positions where the expected applicant is overseas or interstate.

• Salary $125K - $140K per annum plus 17% superannuation
• Full-time continuing appointment
• Macquarie University, Wallumattagal Campus, North Ryde

Open the door for global talent – specialist immigration expertise that brings the world's best minds to Macquarie

Every year, academics, researchers, clinicians and professional staff from around the world choose to build their careers at Macquarie University. Behind each of those arrivals sits a visa pathway to navigate, a nomination to lodge, a family to settle and a compliance obligation to meet. This is where you come in.

As our Visa, Relocation and Global Mobility Specialist, you will be the University's subject matter expert on immigration and mobility. You will advise hiring managers, faculty leadership and candidates on visa options and eligibility, manage the end-to-end visa lifecycle for international academics and researchers, and coordinate relocation arrangements that help new starters and their families settle in quickly. You will also safeguard the University's compliance position, maintaining sponsorship records, monitoring visa expiries and keeping us audit-ready.

Sitting within the Talent Acquisition team in Human Resources, this is a rare specialist role in a complex, highly regulated environment where your advice has visible impact on individual careers, on research programs, and on Macquarie's ability to attract the best talent globally. If you enjoy untangling intricate immigration matters and translating legislation into clear, practical guidance, you will find plenty of scope here.

About the Role

Reporting to the Head of Talent Acquisition, you will provide specialist, high-level guidance, information, compliance oversight and reporting on immigration and relocation matters to internal stakeholders, current staff, prospective staff and international visitors.

Your responsibilities will include:

• Providing expert advice to hiring managers and University leaders on visa and immigration regulations, compliance and reporting
• Assessing visa eligibility, explaining visa subclasses (including 407, 408, 482 and 186) and outlining step-by-step processes for existing staff, prospective employees and visiting academics
• Managing the visa lifecycle for distinguished researchers and postdoctoral fellows, including employer nomination processing and correspondence with government departments
• Applying and upholding the University's immigration policies and procedures, mitigating risk across all cases and escalating any breaches
• Maintaining mandatory sponsorship records, tracking visa expiry dates and work right compliance and ensuring readiness for federal immigration audits
• Acting as the primary contact point between the University, external legal counsel and government departments, and liaising with external agencies to resolve issues as they arise
• Coordinating international and domestic relocation benefits, housing resources and onboarding logistics for incoming staff and their families
• Delivering information sessions and training to HR colleagues and stakeholders across the organisation on immigration changes, compliance, visa sponsorship and policy adherence

About Us

Human Resources sits within the portfolio of the Deputy Vice-Chancellor People and Operations, delivering high-level strategic advisory services to Macquarie University and its entities including Macquarie University Hospital and Health Clinics, and U@MQ, the University's commercial enterprise. Our HR Business Partnering teams and Centres of Expertise span Employee Relations, Talent Acquisition, Remuneration, and Capability, Culture and Inclusion, with HR Shared Services and HR Applications underpinning the portfolio.

The Talent Acquisition team is the specialist function responsible for attracting and acquiring domestic and international talent across the University and its entities. Our work is guided by Macquarie's values: collective ambition, purposeful collaboration, bold innovation and genuine care.

About You (Selection Criteria)

You are an immigration and mobility specialist who reads legislation closely, keeps meticulous records and explains complex requirements in plain language. You navigate large organisations with ease, handle sensitive personal information with discretion, and find practical solutions when a case does not fit the standard pathway.

• Qualifications in HR, business, law or a related discipline and/or substantial relevant experience; OMARA registration desirable
• Demonstrated experience in immigration consulting, corporate mobility or global relocation, ideally within a university, large public sector institution or comparable regulated environment
• Detailed knowledge of Australian immigration legislation and visa processes, including visa subclasses 407, 408, 482 and 186, academic exemptions and pathways relevant to research and higher education
• Proven expertise in employer-sponsored visas, nomination processing and immigration compliance, with the capability to interpret and apply migration legislation autonomously within a complex organisational context
• High-level stakeholder engagement skills, including liaison with government agencies, external legal counsel and senior University stakeholders, along with discretion in handling personal data
• Well-developed case management skills, exceptional attention to detail, and the capacity to organise multiple priorities within tight timelines
• Excellent written and verbal communication skills, including experience delivering information sessions or training on compliance-related matters

Applications Close: 18 October 2026

We reserve the right to progress or decline an application prior to the application closing date.

For enquiries, or a confidential conversation about the role please contact Sarah Bate, Head of Talent Acquisition at **********@mq.edu.au

Why Join Us?

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation over 60 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.

We rank amongst the top employers in the Australian Workplace Employers Index. Explore the fantastic benefits available to you when you become part of the team at Macquarie University.

• Flexible, hybrid work arrangements
• 17% Superannuation
• Subsidised onsite parking options
• Extensive training and professional development programs
• Onsite childcare facilities to support working parents
• Discounted health insurance
• Subsidised membership at our Sport & Aquatic Centre
• Access to an Employee Assistance Program for free and confidential support
• Convenient onsite GP, imaging, and physiotherapy clinics

Pre-Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.

This role requires a criminal history check. Australian citizenship or full working rights in Australia are required.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.