Manager, Positions & Appointments

Macquarie University; Sydney; Hybrid; AUD 126,000 - 141,000; Full time

Benefits offered by this job

Flexible hybrid work

17% Superannuation

Onsite childcare

Onsite parking

Health insurance

Professional development

Job summary

Macquarie University seeks an experienced Manager, Positions and Appointments to lead the HR Shared Services delivering position establishment and appointment services. You will guide a capable team, ensure data and systems underpin efficient processes, and deliver accurate onboarding for staff across the University Group.

You will oversee HRIS/workflow configurations, drive process improvements informed by metrics, and build dashboards to support planning and decision-making for internal and

Qualifications

• Demonstrated experience leading and developing a team delivering HR operations or shared services.
• Proven experience in position establishment, appointments, onboarding or related lifecycle services.
• Technical competency with HRIS/workflow technology (Workday or equivalent).
• Experience designing end-to-end services with data-driven improvements.
• Experience establishing service performance standards and reporting.
• Strong stakeholder engagement across internal and external customers.

Responsibilities

• Lead the delivery and continuous improvement of position establishment and appointment services with stakeholders.
• Build and manage a high-performing team with capacity development and performance management.
• Provide operational oversight of HR services related to position establishment and appointments.
• Plan and manage processes, standards, methods and tools for efficient service delivery.
• Maintain high data quality and develop dashboards for visibility and decision-making.
• Manage technology solutions enabling service delivery, including testing and upgrades.
• Develop long-term customer relationships and balance stakeholder demands.
• Lead analysis of HR services to identify value improvements and enhancements.

Skills

HR operations

Team leadership

Stakeholder engagement

Process design

Data analytics

HRIS / Workday

Education

Bachelor's degree in HR/related field

Tools

Workday

Job description

Salary package: $126,306- $140,543 per annum plus 17% superannuation and annual leave loading - Full-time, continuing role, 35 hours per week - Macquarie University, Wallumattagal Campus, North Ryde (hybrid working arrangement)

Shape the experience of each new starter at Macquarie. Every new role created and every person appointed at Macquarie University begins with the work of the Positions and Appointments Team. As Manager, Positions and Appointments, you will lead the service that makes position establishment, appointments and onboarding accurate, timely and easy to navigate for staff and leaders across the Macquarie University Group. You will join a HR Shared Services function that values end-to-end thinking and continuous improvement, working alongside stakeholders across a diverse and complex university group. It is an opportunity to bring service design, systems know-how and team leadership together in one role, with real scope to shape how things are done. This is a role for someone who enjoys the full picture: the people, the process and the technology. You will guide a capable team, refine the way services are designed and delivered, and make sure the data and systems underpinning them are reliable. Your work will be visible in dashboards that inform planning, in processes that remove friction, and in the excellent customer service experienced by each new starter.

About the Role

Reporting to the Head of HR Shared Services, you will be accountable for the delivery and continuous improvement of position establishment and appointment services. Your responsibilities will include:

• Lead the delivery and continuous improvement of position establishment and appointment services, working with key stakeholders to provide efficient, effective support and a positive staff experience
• Build and manage an effective team, including work allocation, capability development and performance management, to maintain high levels of engagement and motivation
• Provide operational oversight of HR services relating to position establishment and employee appointments, escalating issues and risks to inform decision-making and planning
• Plan and manage the use of agreed processes, standards, methods and tools to underpin efficiency, effectiveness, reliability and consistency of service delivery and performance
• Maintain high data quality and optimising data to improve client visibility and decision-making through reports and dashboards
• Manage and optimise the technology solutions that enable service delivery, including requirement definition and testing of changes and upgrades
• Develop long-term customer relationships and maintain a clear understanding of customer needs, balancing competing internal and external stakeholder demands to deliver operational excellence and a high level of customer satisfaction
• Lead ongoing analysis and review of HR services and processes to identify opportunities for value optimisation, improvement and enhancement, informed by customer data and service performance metrics
• Develop service performance standards and reporting against performance metrics aligned with business and HR objectives, while fostering a work environment with a culture of accountability

About Us

Macquarie University is a place where interesting people come to do their best work. Our Human Resources Shared Services function supports HR execution across the University Group including Macquarie University, U@MQ and Macquarie University Health and delivers services that are accurate, responsive and human-centred. The Positions and Appointments team sits at the heart of this, enabling the establishment of roles and the appointment of people who make our teaching, research and professional services possible.

About You

You are an experienced HR operations or HR shared services professional who understands process and systems as well as people. You are comfortable owning a service end to end from how a process is designed, to how it is configured in the technology, to how it is tested, measured and improved. You bring clarity to complexity, and you enjoy building teams that take pride in getting the detail right.

Selection Criteria

• Demonstrated experience leading and developing a team delivering HR operations, shared services or transactional HR services in a complex organisation
• Proven experience in position establishment, appointments, onboarding or related employee lifecycle services, including operational oversight and risk escalation
• Technical competency with HRIS or workflow technology (Workday or equivalent), including requirement definition, configuration input, testing of changes and upgrades
• Demonstrated capability in process and systems design, with a track record of end-to-end service improvement informed by data and performance metrics
• Experience establishing service performance standards, reporting against metrics, and maintaining high standards of data quality to enable reporting and dashboards
• Well-developed stakeholder engagement skills, with the ability to manage expectations and competing priorities across internal and external customers
• Sound working knowledge of relevant employment frameworks, EEO and WHS obligations, and their practical application in HR service delivery

Benefits

• Flexible, hybrid work arrangements
• 17% Superannuation
• Subsidised onsite parking options
• Extensive training and professional development programs
• Onsite childcare facilities to support working parents
• Onsite vacation care during school holidays
• Discounted health insurance
• Subsidised membership at our Sport & Aquatic Centre
• Access to an Employee Assistance Program for free and confidential support
• Convenient onsite GP, imaging, and physiotherapy clinics

When you join Macquarie University, you will have access to a supportive, flexible workplace designed to help you thrive. Our benefits include: Flexible, hybrid work arrangements, 17% Superannuation, Subsidised onsite parking options, Extensive training and professional development programs, Onsite childcare facilities to support working parents, Onsite vacation care during school holidays, Discounted health insurance, Subsidised membership at our Sport & Aquatic Centre, Access to an Employee Assistance Program for free and confidential support, Convenient onsite GP, imaging, and physiotherapy clinics.

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity.

Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for. Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.

Applicants must have valid Australian Working Rights.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.

Our values — Collective Ambition, Purposeful Collaboration, Bold Innovation, and Genuine Care — are at the heart of everything we do and by living our values we unlock the true potential of You to the Power of Us.

Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.

At Macquarie University, our human equation for success is You to the Power of Us. It’s an invitation for you to bring your passion and purpose to a campus powered by human collaboration, and where the potential of every person multiplies our ability to achieve remarkable things.

Discover our beautiful campus Just 15km from Sydney’s CBD and with access to Australia’s only dedicated university metro station, our Wallumattagal Campus in Macquarie Park offers a vibrant and inspiring place to work—right in one of the world’s greatest cities. Take a look at our campus.

Applications Close: Sunday 18th of October 2026 at 11:59pm (AEST).

Applications Close: 18/10/2026 11:59 PM

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