Visa & Operations Specialist

Omnicom Media; Sydney; On-site; AUD 55,000 - 83,000; Part time

Job summary

Omnicom Media is seeking a Visa & People Operations Specialist for a part-time, 12-month maternity cover in Sydney. You will support visa, immigration and mobility activities across the portfolio while partnering with employees, People teams and external immigration partners.

You will manage visa processes, ensure compliance and contribute to budgeting, reporting to the Head of People Operations. This is a four-day-per-week role based in Sydney with on-site collaboration.

Qualifications

• HR professional with 2-3 years of experience.
• Understanding of visa and immigration laws in Australia is beneficial.
• Experience managing multiple client matters with competing deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Assess candidate and employee visa eligibility.
• Coordinate visa sponsorship approvals and initiation.
• Primary contact for immigration vendor and queries.
• Audit visa and work rights in Workday and ensure compliance.
• Forecast immigration budget with People Ops and CPO.

Skills

Visa knowledge

HR generalist

Stakeholder management

Communication

Tools

Workday

Job description

We're looking for a Visa & People Operations Specialist to join our tight-knit and high-performing People team, supporting visa, immigration and mobility activities across the Omnicom Media portfolio.

This is a part-time, 12-month maternity leave cover position, working four days per week and based in Sydney. Reporting to the Head of People Operations at Omnicom Media, you'll work as part of a small and collaborative team supporting our agency brands and helping to deliver an exceptional employee experience.

The role will see you manage a range of visa and immigration matters, working closely with employees, candidates, People teams and external immigration partners, while supporting the effective and compliant delivery of our People operations.

Role Responsibilities:

Client advisory and case management:

• Assess candidate and employee eligibility for visa.
• Work with people directors on approvals of visa sponsorships and visa initiation
• Primary contact for immigration vendor for any immigration queries

Compliance and Audit:

• Audit visa and work rights for employees on Workday
• Keep up to date with changes in visa and immigration laws
• Logging and record keeping of notifications to The Department of Home Affairs for company compliance.
• Provide practical immigration solutions keeping in accordance with legislation and company policy.
• Maintain communication with employees and candidates during visa process
• Work closely with the People Ops lead and CPO for visa and immigration budgeting.
• Work closely with payroll to manage lodgement of visas or preparation of employee visa related documentation.
• Build and maintain communication with Immigration Lawyers and team leads and be able to provide feedback on behalf of the business.
• Work closely with the People team on people initiatives.
• Contribute to process improvements and the continuous development of the Immigration practice.
• Invoice approvals and billing with finance team.
• Manage claw Financial Agreements and Clawbacks where necessary.
• Forecast immigration budget for necessary forward planning.

About You:

• A HR professional with 2-3 experience with a contemporary and flexible approach to HR.
• Understanding of visa and immigration legislations in Australia is beneficial.
• Experience managing multiple clients matters simultaneously while meeting competing deadlines.
• Excellent written and verbal communication skills with strong attention to detail.
• Proven ability to build trusted relationships with clients and stakeholders.
• Strong organizational, analytical, and problem-solving skills.
• Experience using immigration case management systems is advantageous.

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