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Appointment Group (TAG); Sydney; Hybrid; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Package: Market competitive salary

Flexibility: Hybrid model between our

Your Wellbeing Matters: Health plan +

People - Focused Culture

Extras: Career development, lunch & 20

Job summary

TAG provides high-touch, personalized travel and event management services to the biggest names on the planet, as well as top C-suite executives and award-winning productions. Our mission is to alleviate the stress and complexity of travel, and we are committed to uncovering solutions to get our clients where they need to be, feeling ready to take on the world.

If you’re looking for a fun, ever-changing and challenging environment, TAG is the answer.

Qualifications

• High School Diploma or equivalent.
• Travel Diploma or above.
• At least 1 year of administrative experience in a corporate environment.
• Experience in the travel industry.

Responsibilities

• Provide travel management assistance including air, hotel, rail, and ancillary reservations.
• Develop sales and margins; monitor KPIs and reports.
• Communicate proactively; ensure SLAs and high service standards.
• Input data accurately into required systems.
• Manage client folios and supplier invoices; follow up.
• Process credit card payments and add service fees as needed.
• Handle tasks within deadlines and coordinate with team.
• Adhere to PCI regulations and TAG procedures.
• Report errors or complaints for resolution.
• Maintain relationships with clients and suppliers; maximise savings.
• Complete other general administrative tasks.

Skills

Adaptability

MS Office proficiency

Communication skills

Organised & detail oriented

Independent or team work

Instruction adherence

Multitasking

Education

High School Diploma or equivalent

Travel Diploma or above

Job description

TAG provides high-touch, personalized travel and event management services to the biggest names on the planet, as well as top C-suite executives and award-winning productions. Our mission is to alleviate the stress and complexity of travel, and we are committed to uncovering solutions to get our clients where they need to be, feeling ready to take on the world. If you’re looking for a fun, ever-changing and challenging environment, TAG is the answer.

We are looking for a full-time (37.5 hours per week) Entertainment Travel Assistant who can support our entertainment Travel departments. As a Travel Assistant, you will have a diverse and varied role.

Travel Assistant Overview

We are looking for a full-time (37.5 hours per week) Entertainment Travel Assistant who can support our entertainment Travel departments. As a Travel Assistant, you will have a diverse and varied role.

Responsibilities & Duties

• Provide high level of assistance in all aspects of the management of client travel requirements. Assist with bookings for air, hotel, rail, ground, and ancillary reservations, to ensure all requirements meet client expectations.
• Develop competency to achieve high levels of sales, transactions, and margins. Regularly check benchmarks, activity reports, and KPI’s to ensure performance achievements match the projected plan.
• Respond to all communications and correspondence proactively, promptly, efficiently and accurately, ensuring SLAs are met for clients and TAG high standards of servicing are met.
• Input data with accuracy into required systems and ensure processes are followed.
• Assist with management of client folios and invoices from suppliers and follow up.
• Process credit card payment authorisations accurately as requested.
• Add transaction and service fees accurately to files to charge out as necessary.
• Handle all delegated tasks within the given timeframe and communicate with members of the team to ensure thorough understanding of given tasks. Accurately and efficiently field all enquiries and requests from the team.
• Adhere to PCI regulations in accordance with Company policy.
• Ensure TAG procedures are always followed.
• Report and investigate errors or client complaints to seek satisfactory resolution.
• Maintain good client and supplier relationships and retain accounts and agreements, ensuring the highest standards and levels of service are always delivered with a personalised and individual approach to each client.
• Negotiate the best rates from suppliers and actively seek to maximize savings, increase Company profitability, reduce client expenditure and communicate the savings achieved.
• Complete any other general administrative tasks as required.

Qualifications

• High School Diploma or equivalent.
• Travel Diploma or above.
• Minimum 1 year of administrative experience in corporate environment.
• Travel industry experience.

Skills

• Ability to adapt to a changing environment, to work in a pressurised and demanding environment, to work to agreed deadlines and be able to prioritise workload.
• Intermediate proficiency in Microsoft Suite.
• Strong verbal and written communication skills.
• Must be organised and detail oriented.
• Ability to work independently or within a team environment.
• Ability to accept instructions or directions and see through to completion.
• Ability to multitask.

Experience TAG Perks

• Package: Market competitive salary
• Flexibility: Offering a hybrid model between our office and home.
• Your Wellbeing Matters: We put wellbeing at the heart of what we do, this is why you get your Birthday off to enjoy doing whatever you like, plus enjoy a dedicated health plan with our EAP programme. Oh and did we mention, breakfast is sorted!
• People - Focused Culture: At TAG, we are fortunate to have exceptional people across our entire business — those who prioritise a teamwork mentality, an ambitious spirit and a genuine attitude — even when the going gets tough.
• Extras: Career development opportunities, lunch & learns and employee discounts

We are committed to offering an equal opportunity for all employees and applicants.

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