Vendor Reconciliation & Payments Specialist

Harris Farm Markets Pty; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Harris Farm Markets Pty in Sydney is seeking an organised Accounts Payable specialist to own end-to-end vendor reconciliations, ensure timely supplier payments and maintain accurate records. You will investigate discrepancies, resolve issues quickly, and support month-end close with precise data.

The role requires attention to detail, strong Excel and ERP experience (Dynamics 365 preferred), and the ability to prioritise a high-volume workload while maintaining supplier relationships.

Qualifications

• Previous Accounts Payable or Finance experience, with strong vendor account reconciliation experience.
• Excellent attention to detail and commitment to accuracy.
• Strong analytical and problem-solving skills; able to investigate discrepancies and follow issues through to resolution.
• Ability to prioritise a high-volume workload, manage multiple vendor accounts and meet deadlines.
• Good written and verbal communication skills; able to build effective relationships with suppliers and internal stakeholders.
• Intermediate Microsoft Excel skills; experience with Dynamics 365 or similar ERP systems is a bonus.

Responsibilities

• Reconcile allocated vendor accounts within agreed timeframes, investigating and resolving unreconciled transactions.
• Identify and follow up aged and outstanding items, ensuring they move toward resolution.
• Support the accurate preparation and processing of supplier payments, identifying and escalating payment-critical issues before they become problems.
• Investigate discrepancies, duplicates, rejected payments and unusual transactions — get to the root cause and work with relevant stakeholders to fix it.
• Respond to supplier and internal enquiries professionally and within agreed timeframes, following through until issues are resolved.
• Maintain accurate records of reconciliation activities, outstanding actions and follow-up activities.
• Identify potential fraud, incorrect supplier information or control concerns and escalate immediately.
• Assist with Accounts Payable month-end activities and ensure reconciliations are completed within deadline.
• Comply with HFM Delegations of Authority, segregation-of-duties requirements and Accounts Payable controls.

Job description

Harris Farm Markets Pty in Sydney is seeking an organised Accounts Payable specialist to own end-to-end vendor reconciliations, ensure timely supplier payments and maintain accurate records. You will investigate discrepancies, resolve issues quickly, and support month-end close with precise data.

The role requires attention to detail, strong Excel and ERP experience (Dynamics 365 preferred), and the ability to prioritise a high-volume workload while maintaining supplier relationships.