Accounts Payable Reconciliation Officer

Harris Farm Markets Pty; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Harris Farm Markets Pty in Sydney is seeking an organised Accounts Payable specialist to own end-to-end vendor reconciliations, ensure timely supplier payments and maintain accurate records. You will investigate discrepancies, resolve issues quickly, and support month-end close with precise data.

The role requires attention to detail, strong Excel and ERP experience (Dynamics 365 preferred), and the ability to prioritise a high-volume workload while maintaining supplier relationships.

Qualifications

• Previous Accounts Payable or Finance experience, with strong vendor account reconciliation experience.
• Excellent attention to detail and commitment to accuracy.
• Strong analytical and problem-solving skills; able to investigate discrepancies and follow issues through to resolution.
• Ability to prioritise a high-volume workload, manage multiple vendor accounts and meet deadlines.
• Good written and verbal communication skills; able to build effective relationships with suppliers and internal stakeholders.
• Intermediate Microsoft Excel skills; experience with Dynamics 365 or similar ERP systems is a bonus.

Responsibilities

• Reconcile allocated vendor accounts within agreed timeframes, investigating and resolving unreconciled transactions.
• Identify and follow up aged and outstanding items, ensuring they move toward resolution.
• Support the accurate preparation and processing of supplier payments, identifying and escalating payment-critical issues before they become problems.
• Investigate discrepancies, duplicates, rejected payments and unusual transactions — get to the root cause and work with relevant stakeholders to fix it.
• Respond to supplier and internal enquiries professionally and within agreed timeframes, following through until issues are resolved.
• Maintain accurate records of reconciliation activities, outstanding actions and follow-up activities.
• Identify potential fraud, incorrect supplier information or control concerns and escalate immediately.
• Assist with Accounts Payable month-end activities and ensure reconciliations are completed within deadline.
• Comply with HFM Delegations of Authority, segregation-of-duties requirements and Accounts Payable controls.

Job description

If you're the person who notices when something's off and you love getting to the bottom of it, we want to talk to you.

This is an end-to-end ownership role in our Finance team. You'll manage allocated vendor accounts, complete reconciliations, resolve discrepancies, and make sure our suppliers get paid accurately and on time. It's detail-focused, problem-solving work that directly impacts our supplier relationships and our cash flow, and it matters.

What You'll Do

• Reconcile allocated vendor accounts within agreed timeframes, investigating and resolving unreconciled transactions
• Identify and follow up aged and outstanding items, ensuring they move toward resolution rather than getting stuck
• Support the accurate preparation and processing of supplier payments, identifying and escalating payment-critical issues before they become problems
• Investigate discrepancies, duplicates, rejected payments and unusual transactions — get to the root cause and work with relevant stakeholders to fix it
• Respond to supplier and internal enquiries professionally and within agreed timeframes, following through until issues are resolved
• Maintain accurate records of reconciliation activities, outstanding actions and follow-up activities
• Identify potential fraud, incorrect supplier information or control concerns and **escalate** immediately
• Assist with Accounts Payable month-end activities and ensure reconciliations are completed within deadline
• Comply with HFM Delegations of Authority, segregation-of-duties requirements and Accounts Payable controls

About You

• Previous Accounts Payable or Finance experience, with strong vendor account reconciliation experience
• Excellent attention to detail and commitment to accuracy: your work is the foundation for our financial records
• Strong analytical and problem-solving skills; able to investigate discrepancies and follow issues through to resolution
• Ability to prioritise a high-volume workload, manage multiple vendor accounts and meet deadlines
• Good written and verbal communication skills; able to build effective relationships with suppliers and internal stakeholders
• Intermediate Microsoft Excel skills; experience with Dynamics 365 or similar ERP systems is a bonus
• Commercial awareness: you understand the impact payment delays and unresolved account issues have on supplier relationships and HFM operations

Why Harris Farm

Harris Farm is a family-owned Australian fresh food retailer with 30+ stores across NSW, ACT and QLD. Our Support Office is where purpose meets practice: a small, high-performing team that makes a real impact on a business people genuinely love. Come as You Are, Grow as You Go: if you want your work to mean something and do it alongside people who genuinely care, this is that place.