Vendor Management Project Facilitator

THE ICONIC; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Learning days

Parental leave

Birthday leave

Staff discount

Wellbeing program

Volunteer days

Job summary

THE ICONIC is seeking a Vendor Management Project Facilitator to help improve how commercial and fulfilment teams work together, turning operational insights into practical improvements across the vendor lifecycle.

You will collaborate with Category Management, Fulfilment Centre Operations and Vendor Management to align plans with centre capacity, support cross-functional projects, and help raise performance across logistics, procurement and product teams.

Qualifications

• Experience in Customer Service, Supply chain, logistics, e-commerce or retail environment.
• Experience or interest in growing your project management, process improvement or strategic operation skill set.
• Strong communication skills, with the ability to explain processes, requirements and updates clearly to both commercial and operational teams.
• A collaborative approach and the ability to build effective working relationships across different teams and stakeholder groups.
• Strong attention to detail when mapping workflows, checking compliance data and tracking operational measures.
• Good organisation and time-management skills, with the reliability and initiative to manage tasks and meet deadlines.
• The ability to stay calm, work efficiently and follow procedures in a busy, changing operational environment.

Responsibilities

• Review vendor compliance and shipment data to identify recurring issues with delivery, packaging, product quality and quantities.
• Work with Fulfilment Centre leaders to identify bottlenecks and improve stock receiving, putaway and inventory compliance processes.
• Coordinate regular operational reviews with Category Managers, helping align buying schedules and commercial priorities with fulfilment centre capacity.
• Support the planning and delivery of cross-functional process improvement projects across Logistics, Finance, Category Management and Product.
• Contribute to vendor service-level agreements, onboarding requirements, supplier quality standards and compliance frameworks.
• Represent Vendor Management in operational meetings and cross-functional forums, sharing updates, gathering feedback and identifying opportunities to improve processes.
• Help develop and maintain standard operating procedures and compliance playbooks with the Seller Success Manager and Vendor Management Team Lead.
• Track project progress and support the adoption of new workflows across relevant teams.

Skills

Customer Service

Supply chain

Logistics

E-commerce

Retail experience

Job description

Vendor Management at THE ICONIC,,

Since 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the #1 fashion e-commerce destination in the region, our e-commerce platforms (Retail, Marketplace and Services) provide an inspiring and seamless end-to-end customer experience through our own technology innovations. We stand for benchmark-setting customer service, delivery options, returns policies, and curation of brands.

Our Vendor Management team is the critical connector between Category Management and the Fulfilment Centre. We provide education and support to our wholesale vendors to ensure they meet the contractual terms and conditions they have signed up for. VM encompasses critical supply chain functions to drive and support continuous improvements in our operational efficiencies. We are a high performing team who standby team values of Support, Streamline, Scalability and Solution.

A bit about the role..

We are seeking a Vendor Management Project Facilitator to help improve the way our commercial and fulfilment teams work together. You’ll support cross-functional projects that strengthen vendor and supplier processes, improve operational workflows and help ensure commercial plans align with fulfilment centre capacity.

You’ll work closely with Category Management, Fulfilment Centre Operations and Vendor Management teams, turning operational insights into practical improvements across the vendor and seller lifecycle.

What you will do..

• Review vendor compliance and shipment data to identify recurring issues with delivery, packaging, product quality and quantities.
• Work with Fulfilment Centre leaders to identify bottlenecks and improve stock receiving, putaway and inventory compliance processes.
• Coordinate regular operational reviews with Category Managers, helping align buying schedules and commercial priorities with fulfilment centre capacity.
• Support the planning and delivery of cross-functional process improvement projects across Logistics, Finance, Category Management and Product.
• Contribute to vendor service-level agreements, onboarding requirements, supplier quality standards and compliance frameworks.
• Represent Vendor Management in operational meetings and cross-functional forums, sharing updates, gathering feedback and identifying opportunities to improve processes.
• Help develop and maintain standard operating procedures and compliance playbooks with the Seller Success Manager and Vendor Management Team Lead.
• Track project progress and support the adoption of new workflows across relevant teams.

Here’s the essential skills to set you off on an ICONIC journey..

• Experience in Customer Service, Supply chain, logistics, e-commerce or retail environment
• Experience or interest in growing your project management, process improvement or strategic operation skill set
• Strong communication skills, with the ability to explain processes, requirements and updates clearly to both commercial and operational teams.
• A collaborative approach and the ability to build effective working relationships across different teams and stakeholder groups.
• Strong attention to detail when mapping workflows, checking compliance data and tracking operational measures.
• Good organisation and time-management skills, with the reliability and initiative to manage tasks and meet deadlines.
• The ability to stay calm, work efficiently and follow procedures in a busy, changing operational environment.

Life at THE ICONIC..

From our ways of working to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it! People are our greatest asset and our ICONITE experience is designed to empower you to do your best work.

Here’s what to expect when you join THE ICONIC..

The learning collective. Get your knowledge fix with our learning days, hackathons & Linkedin Learning
Parents at THE ICONIC. Access to our parental leave program and an extra day off for your kids' first day of school every year
Birthday leave. Enjoy a paid day off for your birthday and an ICONIC voucher to treat yourself
Curate your style. No matter what your style is, we have got you covered with our Amazing staff discount and our famous sample sales
Wellbeing. Access to our Fitness Passport and our company wellbeing programs
People first. Access to our Employee Assistance Program for you and your family
Volunteer days. Work as a Charity Partner with Thread Together for society and environmental change.

We are committed to providing reasonable arrangements to all individuals participating in our application and interview process, and while performing job functions. If you require any accommodations or adjustments prior to the submission of your application or throughout your interview process, please contact our Talent Acquisition team directly: [e-mail]

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