Transportation General Ed Router/Accounts Payable/Receivable

School District 27J; Brighton; On-site; AUD 64,000 - 70,000; Full time

Benefits offered by this job

Benefits Information

Job summary

School District 27J seeks a Transportation Coordinator to manage general education routing, oversee billing for transportation services, and support daily operations. The role requires auditing routes, handling invoices, and coordinating with parents and district staff to ensure safety and efficiency.

The position entails 40 hours per week, a 10-month schedule with benefits, and collaboration with a diverse team across transportation, finance and administration.

Qualifications

• High school diploma or equivalent.
• Moderate user of Google Suite, Google Drive and Gmail; comfortable with computers.

Responsibilities

• Create, update and analyze bus routes for general education and special programs to ensure safety and efficiency.
• Manage accounts payable/receivable for transportation services; process 400+ monthly payments.
• Provide customer service to parents, school personnel and transportation staff; coordinate with Dispatch and Directors.

Education

High school diploma or equivalent

Tools

Google Suite

Google Drive

Gmail

Job description

Responsible for creating, updating and analyzing general education, McKinney Vento/Foster and At Risk bus stops and routes to ensure that they provide safe placement and efficiency and are in accordance with established laws and procedures. Provide customer service and resolve scheduling concerns with parents, school personnel, Administrators and Transportation employees. Provide direction and control over the radio and maintain accurate log of daily events. Must have an understanding of district and department policies and procedures, state and federal regulations and state laws governing McKinney Vento/Foster when responding to a bus breakdown, accident and lost student/student management concerns. Tracking collection of all Transportation fees and additional requested activities.

SALARY

Classified Grade S, $27.09 per hour to start, depending on recent relevant experience. 40 hours per week, Monday through Friday. 10 month work schedule, paid over 12 months. Eligible for benefits.

• Eligible for benefits.

Duties And Responsibilities

55% General Ed Routing

• Shared responsibility with Route Coordinator for developing and managing the development of general education routes in collaboration with the Director.
• Audit/review routes throughout the year to ensure routes are efficient by adding/removing stops or combining routes when needed to support the department.
• Responsible for developing and managing routes for general education Preschool students/mid-day runs.
• Responsible for supporting Interventions Services with route support for students who qualify for McKinney Vento/Foster and At Risk services. Maintain spreadsheets to ensure tracking for billing purposes is accurate and provide premier communication between both departments and parents.
• Support Dispatch as a backup by answering calls and assisting in emergency situations.
• In the absence of a Dispatcher/Scheduler, serve as a backup for daily operations to include dispatching communication to drivers, paraprofessionals and fleet Technicians via two-way radio and telephone communication. Must communicate with the Director/Supervisor to support the daily success of Transportation staff.

35% Accounts Payable/Receivables

• Create invoices for all requested Transportation services not related to home to school, school to home service such as in district field trips, district athletic trips, Charter partner activities, and outside entities who use our buses for field/athletic trips. Provide reports and information as needed.
• Tracks and processes all incoming payments (approximately 400+ monthly) for in-district, Charter, and outside entities via Alio software program.
• Collaborates with the Finance Dept. on Transportation fees charged for student ridership related to home to school, school to home service. Research fee inquires for families to ensure fees were charged correctly.

Other Duties

• Perform duties as a bus driver as needed
• Attend all meetings and training sessions including all in-services and first aid, CPR classes that are required by the District and state. Check TMS weekly; turn in edit for missed punches/leave slips, notify TMS Manager/Director of shortage or overage on weekly hours in order to meet required hours for the week and ensure unapproved overtime is not accrued. Maintain CDL License (if applicable) which includes keeping DOT Physical current to ensure in compliance with all state and federal regulations.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Moderate user of Google Suite, Google Drive and Gmail, overall must feel very comfortable with computers.
• Be knowledgeable of various external and internal databases.
• Must obtain commercial driver's license (CDL) and "B" License with P and S endorsement within 3 months of hire.
• Must be able to pass DOT physical exam at the time of hire.
• First Aid and CPR certifications required within 90 days after hire.

Experience

• At minimum, 1-year experience in school transportation is preferred.
• Two years+ working in an office environment in an accounts receivable role.
• A minimum of one (1) year knowledge or experience with a Routing program is required.
• Ability to promote and follow Board of Education policies and building procedures, ability to communicate, interact and work effectively with people from diverse ethnic and educational backgrounds.
• Operating knowledge of various school buses/vehicles, handicap transportation equipment, two-way radio, fire extinguisher, and emergency equipment required within two weeks after hire and licensing.

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