Training Administrator

XPS Materials Group; Central Highlands Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

9-day fortnight hybrid option

Competitive remuneration

Above award leave

Gym/pool/tennis facilities

Training and development

Private health insurance

Vehicle discount

Salary sacrifice / novated leasing

Employee Assistance Program

Job summary

Glencore is seeking an experienced Training Administrator to join the Health, Safety & Training team at Rolleston Open Cut in Central Queensland. You will support the Training Department with data entry, records management, onboarding, and SAP workflows while ensuring compliance with safety policies.

You will collaborate across departments, manage bookings and office supplies, and help maintain training databases, with a focus on accuracy and confidentiality in a high-pressure mining environment.

Qualifications

• Experience in an administrative role in heavy industry or similar.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Experience with SAP including purchase requisitions and service entries.
• Experience with Workday and Ideagen is advantageous.

Responsibilities

• Be the point of contact for all inquiries to the Training Department.
• Provide technical and administrative support to the Training Department.
• Capture and enter information into training databases daily.
• Filing and archiving of hard copy records.
• Order and purchase department office stationery and supplies.
• Onboarding of Employees and Contractors.
• Manage department visitor passes and accommodation bookings.
• Manage SAP workflows: raise purchase requisitions, purchase orders, vendor payments, service entries, monthly accruals, track spend against budget.
• Ensure compliance with safety regulations and company procedures.
• Maintain and audit training records and documentation.

Skills

Communication skills

Administrative support

Confidentiality

Time management

High pressure environment

Education

Heavy industry admin experience

Tools

SAP

Workday

Ideagen

Power BI

Microsoft Office

Job description

Rolleston Open Cut is a 16Mtpa thermal coal mine located in the southern Bowen Basin in Central Queensland. With a long life of mine and low operating costs, the mine has a bright outlook. Since 2005, we have grown to become one of the largest surface mines in Australia, whilst continuing to foster a culture underpinned by safety, achievement, flexibility and teamwork to improve the skills of each and every person on the mine site every day. We are a hands-on team who all work together to meet our objectives. No job or day is the same with us, and we never miss an opportunity to share, learn and improve.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

Job Description

About the Role

An exciting opportunity has become available for an experienced Training Administrator to join our dynamic and successful team. As a valued member of the Health, Safety & Training team and reporting directly to the Training Superintendent, you will be responsible for:

• Point of contact for all inquiries to the Training Department
• Provide technical and administrative support to the Training Department
• Capture and enter information into training databases daily
• Filing and archiving of hard copy records
• Order and purchase department office stationery and supplies
• Critical point of contact on site for Workday, Ideagen and Power BI databases
• Onboarding of Employees and Contractors
• Assist with facilities room bookings
• Manage department visitor passes
• Manage department accommodation bookings
• Manage department SAP Workflows:
  • Raise purchase requisitions
  • Manage purchase orders & vendor payments in SAP
  • Compete all service entry sheets and accruing each month
  • Track spend against budget
• Ensure compliance with safety regulations, legislation, and company procedures
• Participate in safety activities and audits as required
• Maintain and audit training records and documentation

About you

To be successful in this role, you will have:

• Experience working in an administrative role in heavy industry or similar
• High levels of both written and verbal Communication skills
• High levels of skill in electronic media including the Microsoft suite of programmes, particularly Outlook, Word, Excel and Power Point
• High levels of skill and experience in SAP including raising purchase requisitions and completing service entry sheets
• Ability to work in a high pressure and ambiguous environment
• Always uphold a high level of confidentiality

About Rolleston Open Cut

We have worked hard to foster a culture that is guided by our People Values, to ensure our employees feel they belong, are recognised, feel valued and rewarded.

Here are just some of the benefits we offer:

• Work life balance with the option to work a compressed 9 day-fortnight flexible work arrangement
• Highly competitive remuneration package
• Above award Annual Leave entitlement
• Camp rooms in the village based on the mining lease
• Gym, pool, and tennis court facilities at a family friendly village
• Inclusive culture that promotes real change
• Passionate and dedicated leadership team
• Professional training and development opportunities, including upskilling, and education assistance for all positions
• Generous private health insurance benefitFit for Life Program offers exclusive discounts and access to a range of educational tools to build the skills to help you remain fit for life.
• Avis & Budget hire vehicle discount
• The ability to salary sacrifice, parking, super and novated leasing
• Employee Assistance Program through Converge International

For further information please contact [e-mail]

Applications close 14 days from the date advertised.

All internal applicants should discuss their interest in this position with their Manager prior to submitting an application.

If you value achievement, career progression, a challenge and are keen to continue to develop and learn, we welcome your application.