Trainee Administration Officer - Waste Services

Lakemac; Newcastle-Maitland; On-site; AUD 35,000 - 40,000; Full time

Benefits offered by this job

Course fees paid

Paid study time

Pay reviews

9-day fortnights

Annual leave

Mentorship program

Employee benefits

Job summary

Lake Macquarie City Council is offering a two-year Traineeship for a Trainee Administration Officer. You’ll earn a Certificate IV in Business Administration while gaining hands-on experience supporting the Waste Services team.

The role is based across Boolaroo and Awaba facilities with travel within the Lake Macquarie area. Salary starts from $761.05 to $889.60 per week, plus 12% superannuation, with course fees paid and time allocated to study.

Qualifications

• Completed Year 12 (or equivalent) with satisfactory results in English and Mathematics.
• Willingness to complete a Certificate IV in Business as part of the traineeship and commit to training and study requirements.
• Must be able to work across multiple Council sites and travel as needed.

Responsibilities

• Provide administrative support, including preparing correspondence, managing records and document control systems.
• Enter data accurately for operational and compliance records.
• Assist with procurement activities: requisitions, purchase orders and invoices.
• Deliver excellent customer service by responding to enquiries and managing service requests.
• Support meetings: prepare agendas, take minutes and follow up actions.
• Assist with maintaining WHS documentation and records.
• Develop skills through on-the-job learning, training and professional development.
• Contribute to projects that support Waste Services operations.

Education

Certificate IV in Business (Business Administration)

Year 12

Job description

Qualification: Certificate IV in Business (Business Administration)

Salary: starting from $761.05 to $889.60 per week

Commencing: January 2027

Are you looking to kick start your career? Obtain a Nationally Recognised Qualification and valuable experience in Business Administration with a Traineeship at Lake Mac Council!

ABOUT THE JOB

This two-year traineeship is an exciting opportunity to launch your career while gaining a nationally recognised Certificate IV in Business Administration. As a Trainee Administration Officer, you'll develop valuable workplace skills, gain real-world experience, and play an important role in supporting Council's Waste Services team and the essential services that help keep our community running.

With support from your team and online study through the Australian College of Commerce and Management, you'll build practical experience in administration, customer service, procurement processes, records management, compliance documentation and business operations

In this role, we will support you to:

• Provide administrative support, including preparing correspondence, managing records and maintaining document control systems.
• Complete accurate data entry for operational and compliance records.
• Assist with procurement activities, including processing requisitions, purchase orders and invoices.
• Deliver excellent customer service by responding to enquiries and managing service requests.
• Support meetings and team activities by preparing agendas, taking minutes and following up actions.
• Assist with maintaining workplace health and safety documentation and record
• Develop your skills through on-the-job learning, training and professional development opportunities.
• Contribute to projects and initiatives that support the effective operation of Waste Services.

This position is based across Council's Works Depot in Boolaroo and the Awaba Waste Management Facility and may require travel to various locations throughout the Lake Macquarie local government area.

• Receive a wage whilst studying towards a qualification starting from $761.05 to $889.60 per week plus 12 per cent superannuation
• Payment of all course fees
• Paid time to study
• Yearly pay reviews and increases based on performance
• 35-hour working week with nine-day fortnights
• Four weeks paid annual leave
• Be mentored and work closely with Team of qualified professionals in a supportive, empowering, innovative and collaborative work environment
• Access to a wide range of employee health, wellbeing and lifestyle benefits – click here for more.

ABOUT YOU

We're looking for enthusiastic people who are ready to learn, grow and kick-start their career. You will have:

• Completed Year 12 (or equivalent) with satisfactory results in English and Mathematics.
• A positive attitude and willingness to learn new skills.
• The ability to work both independently and as part of a team.
• Strong verbal and written communication skills.
• Good customer service and interpersonal skills.
• Basic computer skills and confidence using technology.
• An understanding of the importance of workplace health and safety.
• A willingness to complete a Certificate IV in Business as part of the traineeship and commitment to completing all training and study requirements.
• A current driver's licence or access to reliable transport is desirable.

Candidates who have completed a Certificate IV in Business qualification or higher may not be eligible to apply.

We welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, the LGBTIQ+ community, refugees, and people with disability. We understand the skills and attributes veterans can bring to our Council.

As part of the recruitment process, prior to an offer of employment being made, recommended candidates may be subject to a medical assessment which may include alcohol and other drugs testing.

For enquiries about the role, contact Reece Arday, Group Coordinator Waste Operations, [phone] or via email [e-mail].

Lake Macquarie City Council
126-138 Main Road, Speers Point, NSW 2284
Box 1906, Hunter Region Mail Centre, NSW 2310