Team Coordinator

Woolworths Group; Geehi; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Sonder support services

Generous leave policy

Team discounts across Woolworths Group

Job summary

Woolworths Group is seeking a Team Coordinator for a 12-month fixed-term, hybrid role across Surry Hills and Bella Vista in New South Wales. You will provide essential administrative and logistical support to our transformation portfolio, work closely with the Executive Assistant, and help keep teams connected and running smoothly in a dynamic environment.

The role involves calendar management, onboarding, travel coordination, financial administration via SAP, and information management.

Qualifications

• Experience in administration, team support, or coordination roles in large organisations.
• Proactive, can-do attitude with learning and growth mindset.
• Strong organisational skills with attention to detail and deadlines.
• Familiarity with Google Workspace and willingness to learn internal systems (SAP/SuccessFactors).
• Excellent communication and collaboration with stakeholders at all levels.
• Practical problem-solving approach to overcoming blockers.

Responsibilities

• Coordinate calendars and schedules for portfolio leaders, including workshops and hybrid meetings.
• Support onboarding and offboarding experiences for team members as needed.
• Plan travel and team events, offsites, and alignment sessions.
• Assist with daily financial tasks, including purchase orders and invoices (SAP).
• Maintain shared drive folders, distribution lists, and trackers for information management.
• Provide responsive administrative support and troubleshoot common tech issues.

Skills

Administration

Growth mindset

Organisational skills

Digital literacy

Communication

Problem solving

Tools

Google Workspace

SAP

SuccessFactors

Job description

We are Woolworths Group. 200,000+ bright minds, passionate hearts and unique perspectives connected by a shared Purpose – ‘to create better experiences together for a better tomorrow.’ It’s that Purpose that fuels our ambition to explore new ideas, make brave commitments and innovate better ways to meet the food and everyday needs of more than 24 million customers every week.

If you’re excited to turn today’s blue sky thinking into a better tomorrow for future generations, you’ll find yourself supported and enriched in a dynamic, inclusive and empowering workplace that reflects the diverse communities we serve. With a culture of genuine care, a flexible approach to work and opportunities across the group to grow your career and make a meaningful impact, the possibilities for what we can achieve together are endless.

What you'll do

As a Team Coordinator, you'll provide vital administrative, logistical, and operational support across our high-performing transformation portfolio. In this role, you'll work closely with our Executive Assistant, offering you a fantastic foundation to stretch your capabilities, adapt to new challenges, and actively grow your career.

This is a dynamic, newly created position where you'll keep our teams connected, organised, and running smoothly. While the day-to-day work is focused on essential tactical and administrative delivery, the fast-paced nature of our environment means your responsibilities will evolve, giving you the space to take on new challenges as the team grows.

• Calendar & Event Management: Support the coordination of calendars and schedules for leaders across the portfolio, managing logistics for workshops, hybrid meetings, and cross-functional forums.
• Onboarding & Team Operations: Support seamless onboarding and offboarding experiences for team members, where needed.
• Travel & Event Logistics: Coordinate travel arrangements and support the planning of team events, offsites, and alignment sessions.
• Financial Administration: Support everyday financial tasks, including raising purchase orders, tracking invoices (via SAP).
• Information Management: Maintain shared Google Drive folders, distribution lists, and operational trackers to keep team information organised and accessible.
• Problem Solving & Support: Act as the go-to person for everyday administrative queries and technology troubleshooting, using a practical approach to resolve roadblocks quickly.

Please note, this is a 12 month fixed-term contract and a hybrid role across our Surry Hills / Bella Vista offices.

What you'll bring

• Administrative Foundation: Experience in administration, team support, or coordination roles, ideally within a large or complex organisation.
• Growth Mindset: A proactive, "can-do" approach with a strong desire to learn, adapt to changing priorities, and take on broader tasks over time.
• Organisational Skills: Superb attention to detail and the ability to manage multiple small tasks and administrative deadlines.
• Digital Literacy: Strong comfort using Google Workspace (Docs, Sheets, Slides, Calendar) and an appetite to pick up internal enterprise systems (like SAP or SuccessFactors).
• Communication & Collaboration: Great communication skills and a natural ability to build positive working relationships with stakeholders at all levels.
• Problem-Solving Ability: A practical, agile mindset focused on finding simple, efficient ways to help the team work better together.

What you’ll experience

• A business with endless career possibilities and across every discipline – with valuable exposure to a vast and exciting business network.
• Access to Sonder. Sonder provides free confidential 24/7 personalised financial, medical safety, psychological or physical support for team members and their families.
• A progressive and competitive leave policy that gives you more space for what matters to you.
• Team discounts across our range of Woolworths Group brands you know and love and a robust rewards program that celebrates and incentivises purpose-driven work.
• Opportunity to Salary Sacrifice, enabling team members to purchase selected eligible items or services from pre-tax salary. Can be used for novated leases, superannuation contributions, Qantas Club membership, computing devices etc.

Everyone belongs at Woolworths Group

Diversity, equity, inclusion, and belonging are key to realising our purpose of better together for a better tomorrow. We recognise the value our team’s diversity brings to our business, customers, and communities and that teams with diverse experiences and backgrounds enrich our group and are better able to innovate and solve problems. As one of the largest employers in Australia and New Zealand, we aim to create a truly inclusive workplace where everyone feels that they belong, can be their best selves, and reach their full potential.

See how we’re creating better experiences together, for a better tomorrow

Discover more opportunities with Woolworths Group