Team Assistant - Advisory

BDO; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Health and wellbeing benefits

Professional development support

Community initiatives

Job summary

BDO is seeking a diligent Team Assistant to support the Infrastructure Advisory team with end-to-end administrative tasks. The role involves calendar and mailbox management for three senior leaders, financial administration, and ensuring compliance with firm policies.

You will collaborate with internal teams to prepare tenders, manage CRM data, coordinate meetings, and arrange travel. A proactive, detail-oriented team player with advanced Microsoft Office skills is essential.

Qualifications

• Experience using Microsoft Office at an advanced level including Excel and Outlook.
• Demonstrated attention to detail and high level of confidentiality.
• Strong organisational and time-management skills with a proactive approach.

Responsibilities

• Manage senior leaders' calendars and mailbox, scheduling appointments and resolving conflicts.
• Provide financial administration support (WIP, debtors, payments) and client queries.
• Ensure compliance: client onboarding, conflict checks, ASIC searches and approvals.
• Assist with tenders, client presentations, CRM maintenance, and related reports.
• Book domestic and international travel and support expenses/timesheets.

Skills

Microsoft Office

Attention to detail

Confidentiality

Team player

Strong organisation

Tools

Workday

CRM software

Job description

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you’re building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.

About the Role

The role of a Team Assistant is to provide administrative support to our Infrastructure Advisory team and work closely with the EA/PA Advisory cohort, to ensure the seamless operation of the practice.

The role will support three senior leaders with operation administrative tasks which include:

• Active management of their calendars and mailbox to schedule appointments, resolve conflicts and ensure that tasks are completed within the required timeframes.
• Financial administration support to the team to enable efficient management of client work in progress (WIP), debtors, accounts for payment and the answering of any associated queries.
• Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client acceptance procedures.
• Collaborate with other internal teams to prepare tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
• Coordinate team initiatives including functions, scheduling meetings, recording minutes and actions, organising training sessions and employee movements.
• Book domestic and international travel for Partners and the team.
• Assist with administrative tasks including expenses, timesheets, internal reporting and any ad hoc requests.
• Work closely with the Advisory Cohort to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
• Work cohesively with all areas of the firm, including members of the Shared Services teams.

About You

Our successful candidate will need to be available to work full-time and willingness to be based in our CBD office initially to provide onsite support.

Combined with:

• Ability to uphold a high degree of confidentiality, professionalism, maturity and integrity with regards to sensitive work-related matters.
• Natural enthusiasm, approachable demeanour with a willingness and desire to help and support with all work-related matters and colleagues.
• A proactive and conscientious approach with a willingness to complete all aspects of the role.
• Strong attention to detail and organisation skills (both for self and team).
• A strong team player, always willing to assist colleagues from all teams and levels.
• Advanced Microsoft Suite skills (intermediate is acceptable for Excel).
• Previous experience using Workday for invoicing/billings would be well regarded.

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at .