Personal Assistant - Audit Practice

Bdo; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Gym membership

Wellness program

Travel perks

Retail discounts

Professional development

Job summary

BDO Australia is seeking a proactive Personal Assistant to support Audit & Assurance Partners and teams in Sydney. You will manage calendars, travel, meetings, and administrative tasks to keep the practice running smoothly.

Ideal candidates have at least 3 years of PA experience, strong Microsoft Office skills, and experience with CRM and workflow systems such as MS Dynamics 365 or Workday PSA. This is a fast paced, client‑facing environment requiring discretion and professionalism.

Qualifications

• Minimum 3 years' experience as a Personal Assistant or Team Assistant.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Experience working with CRM, practice management and workflow systems such as MS Dynamics 365 and Workday PSA or similar.

Responsibilities

• Proactively manage Partner calendars, appointments and meetings, resolving scheduling conflicts.
• Provide financial administration support for WIP, debtors, accounts payable queries and client billing processes.
• Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
• Collaborate with other teams to ensure efficient operation of the service line and adhere to risk management policies.

Skills

PA experience

MS Office

CRM systems

Calendar management

Communication skills

Tools

MS Dynamics 365

Workday PSA

Job description

We're BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career with us, you won't do it alone. From creating solutions for our clients to building careers for our people, we shape what matters , and that's where you come in.

About the Role

Be part of the biggest service line in BDO Australia! Our Audit and Assurance team is looking for a motivated and highly organised Personal Assistant to join our dynamic and collaborative Sydney team.

The Personal Assistant will provide administrative and operational support to our Audit & Assurance Partners and their teams.

Key Responsibilities:

• Proactively manage Partner calendars, appointments, meetings and commitments, ensuring priorities are managed effectively and scheduling conflicts are resolved.
• Provide financial administration support to assist with the management of work in progress (WIP), debtors, accounts payable queries and client billing processes.
• Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
• Manage the team's compliance requirements in-line with the Firm's Risk Management Policies including client onboarding, conflict checks, ASIC searches and client/engagement acceptance procedures.
• Collaborate with the Clients & Markets team by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
• Book domestic and international travel for Partners and the team.
• Work closely with the Audit team to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
• Work cohesively with all areas of the firm, including members of the Shared Services teams.

About You

Our ideal candidate is naturally proactive and solutions-focused, demonstrating initiative and sound judgement. You will also need:

• Minimum 3 years' experience as a Personal Assistant or Team Assistant, preferably within a professional services environment.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Experience working with CRM, practice management and workflow systems (such as MS Dynamics 365 and Workday PSA or similar) is highly regarded.
• Strong organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Well-developed written and verbal communication skills with a professional and confident approach.
• High attention to detail and commitment to quality and accuracy.
• Demonstrated ability to build and maintain effective relationships with senior stakeholders, clients and colleagues.
• High degree of discretion and professionalism when handling confidential and sensitive information.
• Adaptable, resilient and able to thrive in a fast-paced professional services environment.

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.
Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.
Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.
We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what's possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.
Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for by Diversity Council of Australia and a Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at

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Personal Assistant - Audit Practice 2000, NSW, AU