Team Assistant

Aware Super; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Health & fitness reimbursement

Work from home technology reimbursemen

Salary continuance insurance

Organisation-wide meeting free zones

Job summary

Aware Super is seeking a highly organised Team Assistant to support our Strategy & Transformation team in Sydney. This role goes beyond traditional administration, acting as a trusted partner to keep leaders and initiatives running smoothly, while fostering a collaborative, high-performing culture.

You'll support senior leaders across Strategy, Transformation and Value Management, coordinating activities for enterprise planning and transformation initiatives, connecting people and managing

Qualifications

• Experience in Team Assistant or EA roles supporting senior leaders.
• Strong organisational skills with multitasking ability.
• Excellent stakeholder management and communication.
• Attention to detail and commitment to quality outcomes.
• Proficiency with Microsoft 365 including Outlook, Teams, Word, Excel and PowerPoint.

Responsibilities

• Provide executive and administrative support to senior leaders.
• Coordinate meetings, workshops, planning events and business forums.
• Manage calendars, communications, travel arrangements and team logistics.
• Support governance activities, board papers and leadership meetings.
• Assist with financial administration, vendor management and procurement.
• Coordinate onboarding, learning and development initiatives.
• Driving team engagement, recognition, culture and wellbeing activities.
• Build partnerships across the broader Executive and Team Assistant community.
• Continuously identifying opportunities to improve processes and ways of working.

Skills

Executive support

Calendar management

Event coordination

Vendor management

Microsoft 365

Stakeholder management

Tools

Microsoft 365

Job description

As one of Australia's largest profit-for-members superannuation funds, we always remember whose money it is and whose future we're looking after. We work to reimagine a new way forward for our 1.1 million members and their communities. Each other. And our world.

Sound good? Learn more about us and what we do at aware.com.au

Your New Role

We're looking for a highly organised and proactive Team Assistant to join our Strategy & Transformation team. This is more than a traditional administration role. You'll be a trusted partner who helps keep our leaders, teams and key initiatives running smoothly while contributing to a collaborative, high-performing culture.

You'll support senior leaders across Strategy, Transformation and Value Management, helping coordinate key activities that enable enterprise-wide planning, prioritisation and transformation initiatives. You'll be at the centre of important business activities, connecting people, managing competing priorities and creating exceptional experiences for stakeholders across the organisation.

• Sydney CBD location
• 12-Month Parental Leave Cover

What you'll be doing:

You'll play a critical role in enabling team success through:

• Providing executive and administrative support to senior leaders
• Coordinating meetings, workshops, planning events and business forums
• Managing calendars, communications, travel arrangements and team logistics
• Supporting governance activities, board papers and leadership meetings
• Assisting with financial administration, vendor management and procurement activities
• Coordinating onboarding, learning and development initiatives
• Driving team engagement, recognition, culture and wellbeing activities
• Building strong partnerships across the broader Executive and Team Assistant community
• Continuously identifying opportunities to improve processes and ways of working.

How do you exceed our expectations?

We're interested in more than what's written on your resume.
We're looking for someone who combines strong capability with curiosity, adaptability and a genuine desire to help others succeed.

If you have a growth mindset, team player attitude and take proactive ownership to get things done in a fast moving environment where priorities can change, you would be the right person for this role.

You’ll likely bring:

• Experience in a Team Assistant, Executive Assistant, Personal Assistant or business coordination role
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Excellent stakeholder management and communication skills
• High attention to detail and a commitment to quality outcomes
• Experience supporting senior leaders and navigating complex stakeholder environments
• Confidence using Microsoft 365 tools including Outlook, Teams, Word, Excel and PowerPoint
• Sound judgement, discretion and the ability to handle confidential information.

Employee Experience

We understand that not everyone works in the same ways. We value flexibility and know that it helps you manage work and life.

Why you’ll love working at Aware Super:

• Have a super impact: You’ll think big and care deeply to help more Australians live their best lives in retirement.
• Be part of something super unique: You’ll work to reshape super and retirement. We’ll invest in your growth and give you the opportunity to work on career-defining projects.
• Work with super humans: You’ll work hard and innovate, but also have some fun along the way.
• Feel super cared for: We’ll support your wellbeing today, as well as in the future. Enjoy a health & fitness reimbursement, work from home technology reimbursement, salary continuance insurance and organisation-wide meeting free zones.

The Aware Super difference

At Aware Super, we believe that diversity of thought, background and experience creates better outcomes for our members and communities and a stronger sense of belonging for our people. We value a diverse workplace and strongly encourage women, Aboriginal & Torres Strait Islander people, people with cultural and linguistic diversity, LGBTQIA+ individuals, people with disabilities, and mature-age individuals to apply. We are proud to be consistently recognised as an Employer of Choice for Gender Equality and our CEO, Deanne Stewart, is a Pay Equity Ambassador.