Workplace Officer

Aware Super; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Aware Super in Sydney is seeking a Workplace Officer to help create a safe, welcoming and well-resourced office environment for our people. You’ll support day-to-day operations across our corporate offices, coordinating facilities services, responding to workplace requests and working with internal stakeholders, building management and external service providers.

This permanent, on-site role requires strong organisational and communication skills, and a proactive approach to keep BAU activities

Qualifications

• Experience in a corporate office facilities or property role.
• Provisional Australian driver's license required and ability to travel between locations.
• Excellent interpersonal and organisational skills.
• Ability to work autonomously in a fast-paced environment.

Responsibilities

• Efficiently manage and promptly address all BAU requests within the corporate multi-office portfolio.
• Proactively identify and resolve issues that may impact timely completion of BAU tasks.
• Collaborate with internal and external stakeholders to ensure timely and effective resolution of requests.
• Liaise with contracted catering providers to manage all BAU requirements, events and seminars.
• Lead the setup of rooms for meetings, seminars, and activations, including readiness inspections.
• Assist the Portfolio Management team with delivery of facilities services for new office accommodation/closures.
• Identify and implement process improvements to enhance BAU efficiency.
• Oversee maintenance and procurement of stationery, kitchen consumables, and other supplies.

Skills

Facilities coordination

Stakeholder communication

Attention to detail

Organisation skills

Driver's license

Job description

As one of Australia's largest profit-for-members superannuation funds, we always remember whose money it is and whose future we're looking after. We work to reimagine a new way forward for our 1.1 million members and their communities. Each other. And our world.

Sound good? Learn more about us and what we do at aware.com.au

Your New Role

Join Aware Super as a Workplace Officer and help create a safe, welcoming and well-resourced office environment for our people. You’ll support the day-to-day operation of our corporate offices, coordinating facilities services, responding to workplace requests and working closely with internal stakeholders, building management and external service providers.

• Sydney location (on site 5 days a week)
• Permanent role

Key responsibilities include:

• Efficiently manage and promptly address all Business as Usual (BAU) requests and initiatives within the assigned corporate multi-office portfolio with high attention to detail.
• Proactively identify and resolve issues that may impact the timely completion of BAU tasks.
• Collaborate with internal and external stakeholders to ensure timely and effective resolution of requests.
• Liaise with contracted catering providers to manage all incoming requests for BAU requirements, events, and seminars, ensuring service quality and timeliness.
  
• Lead the setup of rooms for meetings, seminars, and activations. Conduct inspections to ensure readiness, including stocked supplies and clean whiteboards.
• Assist the Portfolio Management team with the delivery of facilities services related items for all new office accommodation/office closures.
• Identify and implement process improvements to enhance the efficiency and effectiveness of BAU operations.
• Oversee the maintenance and procurement of stationery, kitchen consumables, and other essential supplies to support daily operations.

How do you exceed our expectations?

• Demonstrated experience working in a facility/property related role within a corporate office environment.
• Minimum provisional Australian driver's license is required and ability to travel between office locations as required.
• Exceptional interpersonal skills with the ability to communicate across all levels of business and external stakeholders.
• Excellent organisational skills and ability to complete tasks within required time frames.
• Exercise sound judgement and attention to detail.
• Ability to work autonomously and in a fast-paced environment.
• Experience within the financial services or superannuation industry (desirable).

Employee Experience

We understand that not everyone works in the same ways. We value flexibility and know that it helps you manage work and life.

Why you’ll love working at Aware Super:

• Have a super impact: You’ll think big and care deeply to help more Australians live their best lives in retirement.
• Be part of something super unique: You’ll work to reshape super and retirement. We’ll invest in your growth and give you the opportunity to work on career-defining projects.
• Work with super humans: You’ll work hard and innovate, but also have some fun along the way.
• Feel super cared for: We’ll support your wellbeing today, as well as in the future. Enjoy a health & fitness reimbursement, work from home technology reimbursement, salary continuance insurance and organisation-wide meeting free zones.

The Aware Super difference

At Aware Super, we believe that diversity of thought, background and experience creates better outcomes for our members and communities and a stronger sense of belonging for our people. We value a diverse workplace and strongly encourage women, Aboriginal & Torres Strait Islander people, people with cultural and linguistic diversity, LGBTQIA+ individuals, people with disabilities, and mature-age individuals to apply. We are proud to be consistently recognised as an Employer of Choice for Gender Equality and our CEO, Deanne Stewart, is a Pay Equity Ambassador.