Team Administrator | Perth

BHP; Perth; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible working options

Parental leave

Employee share plan

Job summary

BHP in Western Australia seeks an experienced executive support professional to provide high-level administrative assistance to the Head of HRBP WA and senior HR leadership. You will coordinate calendars, plan cycles, and manage information with a focus on efficiency and accuracy.

You will contribute to team operations, reporting, and engagement activities, while championing continuous improvements to streamline processes in a diverse, values-driven environment.

Qualifications

• Experience providing executive support and coordinating complex calendars.
• Ability to manage datasets and routine reporting for leadership teams.
• Strong organizational skills and attention to detail for busy HR operations.

Responsibilities

• Manage the Head of HRBP WA calendar and commitments, aligning with BOS practices.
• Coordinate HRBP WA planning cycle, team calendar and operating rhythms.
• Assist with recurring team reporting, data management and information sharing.
• Coordinate shared team administration and respond to routine requests.
• Support in-location HR connection activities and team engagement events.
• Identify practical process improvements to streamline operations.

Skills

Executive support

Calendar management

Reporting

Data management

Team coordination

Tools

MS Office

SharePoint

Job description

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About The Role

To provide administrative and operational support to the Head of HRBP WA, and other leadership roles as required, enabling the effective delivery of people and business priorities. The role proactively coordinates key business support activities, including work planning, communications and data management, while anticipating emerging needs and opportunities. Through fostering effective ways of working and supporting a positive team culture, the role contributes to the effectiveness and continuous improvement of the HRBP WA team.

Open for applications until 12-Nov.

Accountabilities

Executive support and priorities

• Owns the effective management of the Head of HRBP WA’s calendar and key commitments, ensuring time and activity are aligned to business priorities and BOS practices.
• Anticipates upcoming requirements and coordinates the information, materials and logistics required for key activities and routines

Team planning and operating rhythm

• Coordinates the HRBP WA planning cycle, team calendar and core operating routines.
• Maintains an integrated view of key activities, milestones and commitments and proactively identifies clashes, gaps and upcoming requirements.
• Coordinates team meetings and forums, including scheduling, agendas, materials, actions and follow-up.

Reporting and information management

• Owns the coordination of recurring team reporting, including timelines, inputs, consolidation and submission.
• Maintains core team information, records and shared resources so information is current, accessible and easy to use.

Team operations

• Coordinates shared team administration and operational requirements to enable the HRBP team to operate efficiently.
• Provides a consistent point of coordination for administrative requests and team activities.

HR connection and engagement

• Coordinates in-location HR connection activities, events and forums that strengthen relationships and connection across HR.
• Supports team communications and engagement activities that keep people informed and connected.

Continuous improvement

• Identifies and implements practical improvements to team processes, routines and administration.
• Uses feedback and operational insights to simplify ways of working, remove duplication and improve team effectiveness.

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.

Supporting a Diverse Workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [e-mail].