Systems & Compliance Catalyst

Pure Source Recruitment; Brisbane; On-site; AUD 55,000 - 85,000; Full time

Job summary

Pure Source Recruitment is seeking a hands-on administrator to support the ongoing maintenance and improvement of company systems, processes and compliance. You will work with the HSEQ Manager and teams across the business to ensure documentation is accurate and procedures are followed.

This role is focused on day-to-day coordination, autonomy, and accountability, while building positive relationships across the organisation and maintaining effective records and controls.

Qualifications

• Previous experience in an administration or coordination role, ideally with some exposure to compliance, quality assurance, auditing or business systems.
• Internal auditing experience is essential.
• Strong organisational skills and attention to detail, with a commitment to maintaining accurate documentation and records.
• The ability to work autonomously, manage competing priorities and confidently follow up on outstanding tasks.
• A proactive approach and the confidence to hold people accountable in a professional and respectful manner.
• Warm, engaging communication and interpersonal skills, with the ability to build relationships across different teams.
• A practical, hands‑on attitude and a genuine willingness to pitch in and assist wherever needed.
• Someone who enjoys working collaboratively, can have a bit of a laugh and contributes positively to the team culture.
• Honesty, integrity and a strong sense of personal accountability.

Responsibilities

• Assist with maintaining and improving company management systems, policies, procedures and processes.
• Maintain accurate documentation, records, registers and internal tools to support business compliance.
• Assist with internal audits, monitoring compliance against established requirements and following up on corrective actions.
• Work with department managers to maintain systems, identify improvements and ensure procedures remain current.
• Support the preparation and coordination of external audits and annual HSEQ management system reviews.
• Assist with the development and maintenance of HSEQ objectives, targets and supporting documentation.
• Help coordinate business systems training and communicate process or procedural requirements to staff.
• Follow up with team members to ensure required documentation, actions and compliance obligations are completed.
• Build and maintain positive working relationships with employees and internal stakeholders across the business.
• Provide general administrative support to the HSEQ Manager and wider team as required.

Skills

Administration experience

Internal auditing

Quality assurance exposure

Attention to detail

Communication skills

Autonomous work

Stakeholder management

Job description

This is a hands-on administration role supporting the ongoing maintenance and improvement of company systems, processes and compliance requirements. Working closely with the HSEQ Manager and teams across the business, you will help ensure documentation is accurate, procedures are followed and systems remain current and effective.

While some experience with quality, compliance or auditing will be beneficial, this role is very much about the day-to-day coordination and administration that keeps everything running smoothly. You'll be someone who can work autonomously, follow things through and confidently keep people accountable, while building positive relationships across the business.

Duties and Responsibilities

• Assist with maintaining and improving company management systems, policies, procedures and processes
• Maintain accurate documentation, records, registers and internal tools to support business compliance
• Assist with internal audits, monitoring compliance against established requirements and following up on corrective actions
• Work with department managers to maintain systems, identify improvements and ensure procedures remain current
• Support the preparation and coordination of external audits and annual HSEQ management system reviews
• Assist with the development and maintenance of HSEQ objectives, targets and supporting documentation
• Help coordinate business systems training and communicate process or procedural requirements to staff
• Follow up with team members to ensure required documentation, actions and compliance obligations are completed
• Build and maintain positive working relationships with employees and internal stakeholders across the business
• Provide general administrative support to the HSEQ Manager and wider team as required

About the role

This is a hands-on administration role supporting the ongoing maintenance and improvement of company systems, processes and compliance requirements. Working closely with the HSEQ Manager and teams across the business, you will help ensure documentation is accurate, procedures are followed and systems remain current and effective.

While some experience with quality, compliance or auditing will be beneficial, this role is very much about the day-to-day coordination and administration that keeps everything running smoothly. You'll be someone who can work autonomously, follow things through and confidently keep people accountable, while building positive relationships across the business.

Duties and Responsibilities

• Assist with maintaining and improving company management systems, policies, procedures and processes
• Maintain accurate documentation, records, registers and internal tools to support business compliance
• Assist with internal audits, monitoring compliance against established requirements and following up on corrective actions
• Work with department managers to maintain systems, identify improvements and ensure procedures remain current
• Support the preparation and coordination of external audits and annual HSEQ management system reviews
• Assist with the development and maintenance of HSEQ objectives, targets and supporting documentation
• Help coordinate business systems training and communicate process or procedural requirements to staff
• Follow up with team members to ensure required documentation, actions and compliance obligations are completed
• Build and maintain positive working relationships with employees and internal stakeholders across the business
• Provide general administrative support to the HSEQ Manager and wider team as required

Skills, Experience and Qualities

• Previous experience in an administration or coordination role, ideally with some exposure to compliance, quality assurance, auditing or business systems
• Internal auditing experience is essential
• Strong organisational skills and attention to detail, with a commitment to maintaining accurate documentation and records
• The ability to work autonomously, manage competing priorities and confidently follow up on outstanding tasks
• A proactive approach and the confidence to hold people accountable in a professional and respectful manner
• Warm, engaging communication and interpersonal skills, with the ability to build relationships across different teams
• A practical, hands-on attitude and a genuine willingness to pitch in and assist wherever needed
• Someone who enjoys working collaboratively, can have a bit of a laugh and contributes positively to the team culture
• Honesty, integrity and a strong sense of personal accountability

Benefits and Culture

This organisation has built a reputation not only for the quality of its projects, but also for the supportive and inclusive culture it has created internally. The team is collaborative, approachable and values people who contribute positively to the workplace.

You will enjoy working in a social and team-oriented environment where your contribution is recognised and appreciated. This is an opportunity to take ownership of your work, build relationships across the business and play an important role in keeping systems, processes and compliance requirements on track.

We have partnered with this organisation for many years and we continue to be impressed by the way they invest in and support their employees. This is a business where people are encouraged to grow, collaboration is valued and hard work is recognised.

Click on the APPLY button or contact Tracey Montgomery on 3846 7730.

All candidates will be notified of the outcome of their application by email or phone.

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