Swimming Administrator

All Saints Anglican School Merrimac; Gold Coast City; On-site; AUD 60,000 - 76,000; Full time

Job summary

All Saints Anglican School Merrimac in Merrimac, QLD, is seeking a dedicated Swimming Administrator to support the Swim Department's administrative and operational needs. The role ensures smooth Learn to Swim program delivery, events, and communications across the school, while upholding policies and safety standards.

You will manage registrations, attendance, progress records, and program documentation, serving as a primary contact for parents, students and staff with a focus on excellent

Qualifications

• Current First Aid and CPR certificate.
• Current Working with Children Check (Blue Card QLD).
• Current AUSTSWIM Teacher of Swimming and Water Safety, Swim Australia Teacher or equivalent qualification highly desirable.
• Experience in an administration role, ideally in sports administration or within a school environment.
• Strong knowledge and background in swimming.
• Knowledge of software programs including; Schoolbox, Team Manager, Clipboard, Meet Manager.
• Excellent communication skills, both verbal and written, with the ability to communicate confidently with students, staff and parents.
• Previous swim teaching experience across varying ages.
• Strong organisational, time management and multitasking abilities with excellent attention to detail.
• Ability to work independently and collaboratively as part of a team.
• Ability to maintain confidentiality and use sensitivity and judgement.

Responsibilities

• Support the Head of Swimming with the administration and day-to-day operations of the swim school.
• Manage registrations, attendance records, participant progress, and program documentation.
• Act as a key point of contact for parents, students, coaches, and staff, providing exceptional customer service and communication.
• Support curriculum swimming programs, aquatic events, swimming carnivals, and representative opportunities.
• Process purchase orders, invoices, and other administrative requirements.
• Maintain compliance with water safety, risk management, and relevant school and industry requirements.
• Assist with aquatic facility operations, equipment maintenance, and other swimming or sports-related duties as required.
• Deliver safe, engaging, and age-appropriate Learn to Swim lessons, and monitor participant progress.

Skills

Administration experience

Customer service

Communication skills

Attention to detail

Teamwork

Education

First Aid and CPR certificate

Working with Children Check (Blue Card QLD)

AUSTSWIM / Swim Australia qualification or equivalent

Tools

Schoolbox

Team Manager

Clipboard

Meet Manager

Job description

All Saints Anglican School Merrimac – Merrimac QLD

The Swimming Administrator provides administrative and operational support to the School's Swimming Department to ensure the smooth delivery of the All Saints Learn to Swim program, events and swimming communications across the Schools. The role delivers coordination of day-to-day program administration, supporting compliance and safety requirements, and contributing to continuous improvement initiatives. The position upholds School policies and procedures while reflecting the ethos and values of All Saints Anglican School.

Key Responsibilities

Support the Head of Swimming with the administration and day-to-day operations of the swim school.

Manage registrations, attendance records, participant progress, and program documentation.

Act as a key point of contact for parents, students, coaches, and staff, providing exceptional customer service and communication.

Support curriculum swimming programs, aquatic events, swimming carnivals, and representative opportunities.

Process purchase orders, invoices, and other administrative requirements.

Maintain compliance with water safety, risk management, and relevant school and industry requirements.

Assist with aquatic facility operations, equipment maintenance, and other swimming or sports-related duties as required.

Deliver safe, engaging, and age-appropriate Learn to Swim lessons, and monitor participant progress.

About You

Our ideal candidate will bring;

Current First Aid and CPR certificate.

Current Working with Children Check (Blue Card QLD).

Current AUSTSWIM Teacher of Swimming and Water Safety, Swim Australia Teacher or equivalent qualification highly desirable.

Whilst not mandatory the following would be considered an advantage:

Experience in an administration role, ideally in sports administration or within a school environment.

Strong knowledge and background in swimming

Knowledge of, or competency to upskill in software programs including; Schoolbox, Team Manager, Clipboard, Meet Manager, highly regarded.

Excellent communication skills, both verbal and written, with the ability to communicate confidently with students, staff and parents.

Previous swim teaching experience across varying ages.

Strong organisational, time management and multitasking abilities with excellent attention to detail.

Ability to work independently and collaboratively as part of a team.

Ability to maintain confidentiality and use sensitivity and judgement.

Child Safety and Screening

All Saints Anglican School is committed to upholding the rights of children and young people. We prioritise the safety, welfare and wellbeing of all students and expect all staff and volunteers to share this commitment to ensure that every child is safe, respected and supported. All Saints Public Commitment to Child Safety.

Teaching staff must be currently registered or eligible for Teacher Registration with the Queensland College of Teachers.

All candidates are required to undergo a thorough screening process prior to appointment, and the successful candidate must be willing to comply with School policies, code of conduct and relevant legislation. It is a requirement that all suitable candidates' details are checked with the Anglican Church's National Professional Standards Register.

All Saints Anglican School is an equal opportunity employer and is committed to creating a supportive and inclusive work environment.

Applications close 9am, Wednesday 30 September 2026 | Early applications are encouraged as interviews maybe conducted on a rolling basis.