Submissions Coordinator

Fulton Hogan; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Health insurance discounts

Parental leave up to 18 weeks (primary

Parental leave up to 10 days (secondar

Employee Assistance Program

Purchase Leave Policy

Retailer discounts

Corporate health and fitness programs

Personal banking support

Job summary

Fulton Hogan in Richmond, VIC, Australia, seeks an administrative and organising superstar to support our Southern Region Construction Submissions team on a 12‑month maternity leave contract (full-time). In this fast‑paced role, you will coordinate tender responses across VIC, TAS & SA, ensuring submissions are accurate, compliant, on‑brand and delivered on time.

You’ll be part of the Pre‑Contracts team, supporting major projects including VIDA roads and Melbourne Airport.

Qualifications

• Intermediate to advanced Microsoft Word and PowerPoint skills.
• Strong proofreading and formatting abilities.
• Experience with tenders, submissions or document coordination is valued.

Responsibilities

• Coordinate EOI and tender submissions with on-time delivery.
• Build and manage submission schedules, milestones and reviews.
• Set up tender documentation using Word templates and style guides.
• Maintain the Resource Library and ensure content consistency.
• Format and quality-check documents in Word and PowerPoint.
• Maintain structured electronic filing systems and provide admin support.

Skills

Microsoft Word

PowerPoint

Proofreading

Document coordination

Tools

Word templates

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
• Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us - it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You'll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
• Do we offer a 'competitive salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

The Opportunity

We're looking for an administrative and organising superstar to support our Southern Region Construction Submissions team, based in Richmond, on a 12‑month maternity leave contract (full‑time). In this fast‑paced, varied role, you'll work closely with the Submissions team to coordinate tender responses for the Southern Construction Region across VIC, TAS & SA - helping ensure submissions are accurate, compliant, on‑brand and delivered on time. You'll be part of our Pre‑Contracts team as we pursue opportunities for clients including VIDA roads, Yarra Trams, Melbourne Airport, the Level Crossing Removal Project and the Department of State Growth, to name a few.

Key Responsibilities

• Coordinate EOI and tender submissions, ensuring high-quality responses and on-time delivery
• Work with the bid team to build and manage submission schedules, milestones and internal reviews
• Set up tender and submission documentation using Microsoft Word templates and style guides
• Collate information, source graphics and support content reviews, updates and version control
• Maintain and update the Resource Library (CVs, project sheets and standard text) to keep content current and consistent
• Format and quality-check documents to a high standard in Microsoft Word and PowerPoint (InDesign experience valued)
• Maintain structured electronic filing systems to ensure easy access and auditability
• Provide general administration support to the Pre‑Contracts team as required

About You

• Intermediate to advanced Microsoft skills (especially Word and PowerPoint)
• Ability to manage tight and competing deadlines with a strong sense of urgencyStrong attention to detail and pride in producing polished, accurate documents
• Confident communicator with strong proofreading skills and the ability to spot and fix formatting and grammatical issues
• Experience in tenders, submissions, proposals or document coordination (highly regarded but not essential)

Our people share the same set of values that keep us REAL - Respect, Energy and Effort, Attitude and Leadership. These values encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate and respect everyone.