State Programs Officer

Department of Education Victoria; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Department of Education Victoria in Melbourne is seeking a role to plan, budget and manage the delivery of the School Sport Victoria State Championships program across 29 sports for schools in Victoria. You will work within the interschool sport team and with the Interschool Sport Manager to deliver the program and events, including facilities booking, event scheduling and financial management.

The successful candidate will engage with schools, state sporting orgs and internal staff,

Qualifications

• Customer service focus with ability to respond to complaints and drive process improvements.
• Proven experience in program planning and budgeting alongside delivering events.
• Ability to work collaboratively with a range of stakeholders including state sporting organizations and the School Sport Victoria team.

Responsibilities

• Plan, budget and manage the delivery of the School Sport Victoria State Championships program.
• Oversee program planning and budget management for State Championship competitions and events.
• Coordinate responses to enquiries, appeals and complaints related to State Championships.
• Manage procurement and workforce coordination for venues, officials and first aid.
• Implement key initiatives including Child Safe Officer and Positive Behaviour Rules.

Skills

Customer service

Program planning

Budget management

Stakeholder engagement

Sports administration

Education

Bachelor's degree in Education or Sports Management/Administration

Job description

Department of Education Victoria – Melbourne VIC

The purpose of this role is to plan, budget and manage the delivery the of the School Sport Victoria State Championships program.

State Championships are part of the School Sport Victoria interschool sport program, offering a pathway for schools and students from local level completitions and events through to State Championships across 29 sports, for government and non-government primary and secondary schools across Victoria.

The role reports through to the Interschool Sport Manager and works alongside another role to deliver the program.

This role is to effectively deliver the School Sport Victoria State Championships program, which will include:

• working within the School Sport Victoria interschool sport team,
• overseeing program planning and budget management of School Sport Victoria State Championship competitions and events,
• adhering to rules of competition for State Championships to support participation by schools and students,
• responding to queries from schools and School Sport Victoria Coordinators,
• coordinating responses to enquiries, appeals and/or complaints relating to State Championship competitions and events,
• managing the procurement and workforce coordination to support the delivery of State Championship events, such as venues, officials and first aid, and
• implement key initiatives across State Championships, including School Sport Victoria Child Safe Officer and Positive Behaviour Rules.

The successful applicant will be required to engage extensively with internal and external stakeholders, including other School Sport Victoria staff, schools and state sporting organisations, to ensure all requirements for State Championship competitions and events are delivered. This includes coordinating the booking of facilities, event scheduling, communications and financial management.

Attributes

• A customer service focus including being able to respond to complaints and identify continuous improvements to processes and practice.
• Demonstrated experience in program planning and managing budgets alongside delivery of sporting events.
• Ability to work collaboratively with a wide range of stakeholders, including state sporting organisations and the School Sport Victoria team.

About the Division

Statewide Programs and Tech Schools Division

Within School Education Programs and Support (SEPS), the Statewide Programs and Tech Schools Division (SPaTS) delivers policy, programs and resources to:

• help all students thrive at schools, particularly those facing financial hardship
• help teachers deliver the curriculum, both inside and outside the classroom, in ways that support student learning and wellbeing – through Tech Schools and STEM centres, School Sports Victoria, swimming programs, State Schools Spectacular, the Strategic Partnerships Program and English as an Additional Language resources
• support priority cohorts of students, including CALD and refugee students, and rural and regional students

School Sport Victoria is part of the Statewide Programs and Tech Schools Division.

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

Desirable Qualifications and Experience

A Bachelor degree in Education, Sports Management/Administration or related is desired.
Previous experience in sports administration or school sport is desired.

Further Information

For more details regarding this position please see attached position description.

The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Jeff Downes - Interschool Sport Manager via email at ***********@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm Wednesday, 18 Novemeber 2026