Sport Coordinator - Operations

Nsw Athletics; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

NSW Athletics is seeking a hands-on Sport Coordinator - Operations to help plan and deliver competitions and events across New South Wales. You will work with Sport Delivery and other Functions to ensure safe, well-organised events that meet quality standards.

The role requires flexibility for evenings, weekends and travel within NSW, plus qualifications in sport/event management and strong IT and communication skills. Join a passionate team driving pathways for athletes at all levels.

Qualifications

• Relevant degree or qualification in sport/event management.
• Experience delivering sporting events with attention to safety and customer service.
• Comfort with multi-stakeholder coordination and risk management.
• Sound IT skills including Word, Excel, Outlook and PowerPoint.

Responsibilities

• Support end-to-end event delivery, including planning and operations.
• Coordinate equipment, volunteers/staff, and contractor logistics.
• Provide on-the-day support and maintain high service standards.
• Assist with post-event debriefs and continuous improvement.
• Ensure adherence to risk, safeguarding and integrity requirements.

Skills

Organisational skills

Teamwork

Communication skills

Customer service

IT skills

Willingness to travel

First Aid/CPR

Sport/event management

Athletics knowledge

Education

Degree in sport/event management

Tools

Microsoft Office

Job description

• Full Time

Description

Overview

NSW Athletics is the state governing body for athletics in New South Wales, bringing community participation, school sport, competition and performance pathways together within a single, connected athletics system. NSW Athletics gives more than 50,000 registered members and participants access to the sport through more than 220 affiliated clubs. Every decision is guided by what is in the best interests of athletes, coaches, parents and the clubs and volunteers who support them.

Membership, participation and representative opportunities are all growing strongly, and NSW Athletics is committed to building clear and connected pathways. Those pathways take athletes from their first experience at a local club through to state, national and international performance, so that every athlete, whatever their ability, has the opportunity to reach their potential regardless of where they live.

Our operating model brings together four Functional Areas (Corporate Services, Community, Sport Delivery and Performance & Pathways) alongside NSW Schools Athletics. They work collaboratively to deliver a consistent, high-quality athletics experience across the state.

Sport Delivery is responsible for planning and delivering NSW Athletics’ competitions and events program, giving athletes of all ages and abilities opportunities to participate and progress. The team coordinates the competition calendar, event operations, technical requirements, officials, equipment and logistics, working closely with clubs, venues and event partners. It also works across the other Functional Areas and NSW Schools Athletics to ensure events are safe, well organised and provide a positive experience for athletes, coaches, officials, volunteers and families.

The Role

Reporting to the Sport Manager - Operations, the Sport Coordinator - Operations supports the end-to-end delivery of NSW Athletics competitions and events. The role contributes to event planning, operational logistics, workforce coordination, equipment management, and on-the-day delivery support.

The position works closely with other Sport Delivery staff and across all Functional Areas to ensure events meet operational, risk, integrity, and customer service standards. The role is hands-on, delivery-focused, and requires flexibility to support peak event periods.

Responsibilities

As the Sport Coordinator - Operations, you will be responsible for the following key functions:

1. Event Operations & Planning Support

• Assist in the development and execution of event management plans, risk assessments, operational schedules, and run sheets.
• Support the planning and delivery of NSW Athletics competitions and events, including venue liaison, contractor coordination, infrastructure and overlay, equipment transport, catering, security, and spectator services.
• Provide on-the-day operational support at events as rostered.

2. Equipment, Logistics & Contractors

• Lead the management, preparation, and allocation of NSW Athletics sport equipment and consumables.
• Lead logistics planning for equipment transport, storage, and set-up.
• Order medals and coordinate their allocation across all events.
• Take responsibility for event-day signage, including coordinating signage requirements, overseeing venue set-up, and ensuring signage is appropriately packed down and returned following events.
• Coordinate NSW Athletics event medical requirements and liaise with medical contractors to ensure first aid, medical and physiotherapy services are available at competitions.
• Manage workforce catering orders and spectator food and beverage options for all events.
• Coordinate the booking of all staff and workforce-related accommodation, when required.

3. Customer Service Support

• Provide a high standard of customer service to athletes, coaches, officials, clubs, parents, and stakeholders.
• Respond to event-related enquiries in a timely and professional manner, in accordance with the NSW Athletics Customer Service Standard Operating Procedure.

4. Compliance, Integrity & Continuous Improvement

• Support the implementation of NSW Athletics policies, procedures, and operational standards.
• Assist with post-event debriefs and continuous improvement initiatives.
• Ensure events are delivered in line with risk management, child safeguarding, and integrity requirements.
• Work collaboratively with Sport Delivery colleagues and assist other Functional Areas during peak periods.
• Provide general administrative support to the Sport Delivery Functional Area, as required.
• Undertake other duties as directed, consistent with the role.

Key Selection Criteria

• Strong organisational skills and attention to detail.
• Ability to work independently and as part of a team in a dynamic environment.
• Well-developed communication and interpersonal skills.
• Strong customer service focus with the ability to engage a wide range of stakeholders.
• Sound IT skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Willingness to work flexible hours, including evenings, weekends and multi-day events, and to travel within NSW as required.
• Qualifications in sport management, event management, or a related field.
• Experience supporting the delivery of sporting events.
• Knowledge of athletics competition environments or a strong interest in the sport.
• First Aid and CPR qualifications.

NSW Athletics is committed to promoting and protecting the safety and wellbeing of children and young people in our care. Please note that we undertake several screening processes to ensure this commitment is upheld. These include ensuring the successful candidate for this position holds a valid NSW Working with Children Check (employee clearance) and a satisfactory criminal history record check.

We are an Equal Opportunity employer and firmly believe that diversity and inclusion is an important part of the athletics community in which we operate. Our sport is for everyone, and we strive to be a workplace for everyone.We encourage people of all cultural backgrounds and identities to apply.

• National Police / Criminal History Check
• Working with Children / Working with Vulnerable People Check

Closing Date:Applications will close on Friday, 6 November 2026.

Shortlisted applicants can expect first-round interviews to be held in the week commencing Monday, 9 November 2026.