Site Village Administrator – FIFO with Career Growth

Regis Resources; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Career development opportunities

Collaborative work environment

Employee service awards and employee 3

Wellbeing support (EAP)

Competitive salary with annual Incenti

Job summary

Regis Resources is seeking a highly organised Village Administrator to join our Site Services team on a FIFO basis at our remote operations, ex-Perth 15:13 roster. You will coordinate accommodation, reception, and procurement, ensuring smooth day-to-day camp operations and a positive resident experience.

Reporting to the Village Supervisor, you will maintain records, support housekeeping and catering, manage training bookings, and help with safety and compliance across village functions.

Qualifications

• Experience in site or village administration
• Strong organisational skills with attention to detail
• Excellent verbal and written communication
• Proficiency in Word and Excel
• Experience with Pronto, INX InFlight or INX InControl is desirable
• Current manual driver’s licence
• Able to work collaboratively in a FIFO team environment

Responsibilities

• Coordinate village reception and accommodation administration, including room allocations, check-ins, and check-outs.
• Manage daily evacuation lists and personnel records.
• Respond to resident enquiries, complaints, phone calls, and emails.
• Conduct village inductions and coordinate required training bookings.
• Maintain accurate filing, record-keeping, and reporting systems.
• Manage village key control processes and audits.
• Support housekeeping operations, inspections, rosters and cleaning schedules.
• Process procurement activities through Pronto, including ordering, receipting, and invoice checking.
• Maintain inventory, costing trackers, and contractor movement reports.
• Liaise with catering teams regarding functions, crib orders, and daily operations.
• Assist across village operational areas, including housekeeping, cleaning, and wet mess operations when required.
• Promote and maintain a strong safety culture and compliance with site procedures.

Skills

Village administration

Administrative skills

MS Word & Excel

Pronto INX software

Communication skills

Tools

Pronto

INX InFlight

INX InControl

Job description

Regis Resources is seeking a highly organised Village Administrator to join our Site Services team on a FIFO basis at our remote operations, ex-Perth 15:13 roster. You will coordinate accommodation, reception, and procurement, ensuring smooth day-to-day camp operations and a positive resident experience.

Reporting to the Village Supervisor, you will maintain records, support housekeeping and catering, manage training bookings, and help with safety and compliance across village functions.