Village Administrator

Regis Resources; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee incentives

Wellbeing support

Supportive leadership team

Competitive salary with incentives

Job summary

Regis Resources is seeking a highly organised Village Administrator to join our Site Services team at our remote operations. This FIFO role (15:13 roster ex-Perth) reports to the Village Supervisor and covers accommodation, reception, procurement and village support to ensure smooth day-to-day camp operations.

You will be the central contact for residents, contractors and site personnel, coordinating accommodation admin, records, housekeeping support and procurement.

Qualifications

• Experience in site or village administration or hospitality administration.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Pronto, INX InFlight or INX InControl preferred.
• Current Manual Driver’s Licence.

Responsibilities

• Coordinate village reception and accommodation administration, including room allocations and check-ins/outs.
• Manage daily evacuation lists and personnel records.
• Respond to resident enquiries, complaints, calls and emails.
• Conduct village inductions and coordinate training bookings.
• Maintain filing, record-keeping and reporting systems.
• Support housekeeping operations, rosters and cleaning schedules.
• Process procurement through Pronto, including orders, receipts and invoices.
• Maintain inventory and contractor movement reports.
• Liaise with catering and daily operations.
• Promote safety culture and compliance with site procedures.

Skills

Site administration

Village administration

Organisation & attention to detail

Verbal & written communication

Team collaboration

Tools

Pronto

INX InFlight

INX InControl

Microsoft Office

Job description

• Immerse yourself in an inclusive, diverse and supportive culture
• Join a high-performing, industry-leading gold business with real impact
• Site based | 15:13 FIFO roster | Permanent opportunity offering long-term career opportunities

Regis Resources is an ASX 100-listed Australian gold producer with a market capitalisation of approximately $5 billion. The Company operates a large-scale portfolio of open pit and underground mines in Western Australia and continues to progress a pipeline of development and exploration opportunities. Regis’ assets include the 100% owned Duketon Gold Project and a 30% interest in the Tropicana Gold Project. The portfolio is further supported by the highly attractive 2.7Moz McPhillamys development opportunity in New South Wales.

Regis has delivered consistent operational performance, driving record cash generation and strong profitability in recent years. This performance and the strength of the portfolio underpin the Company’s purpose of growing long-term value for shareholders, our people, and our communities by mining safely and responsibly.

Job Description

The opportunity

We are currently seeking a highly organised and customer focused Village Administrator to join our Site Services team at our remote operations. Reporting to the Village Supervisor, this role is responsible for delivering a broad range of administrative, accommodation, reception, procurement, and village support services that help ensure the smooth day-to-day operation of the camp environment.

As a Village Administrator, you will be the central point of contact for village residents, contractors, and site personnel. You will coordinate accommodation administration, maintain records and reporting systems, support housekeeping and catering functions, assist with procurement activities, and help deliver a positive experience for all residents onsite.

This is a FIFO role, working on a 15:13 roster ex-Perth.

The main responsibilities of this role include:

• Coordinate village reception and accommodation administration, including room allocations, check-ins, and check-outs
• Manage daily evacuation lists and personnel records
• Respond to resident enquiries, complaints, phone calls, and emails
• Conduct village inductions and coordinate required training bookings
• Maintain accurate filing, record-keeping, and reporting systems
• Manage village key control processes and audits
• Support housekeeping operations, inspections, rosters, and cleaning schedules
• Process procurement activities through Pronto, including ordering, receipting, and invoice checking
• Maintain inventory, costing trackers, and contractor movement reports
• Liaise with catering teams regarding functions, crib orders, and daily operations
• Assist across village operational areas, including housekeeping, cleaning, and wet mess operations when required
• Promote and maintain a strong safety culture and compliance with site procedures

Desired Skills and Experience

About you

To be successful for this role, you will have:

• Previous experience in site administration, village administration, hospitality administration, accommodation management, or a similar role
• Strong administrative and organisational skills with excellent attention to detail
• Well-developed verbal and written communication skills
• Proficiency in Microsoft Office applications, particularly Word and Excel
• Experience using systems such as Pronto, INX InFlight, INX InControl, or similar operational software will be highly regarded
• Current Manual Driver’s Licence
• Ability to work collaboratively within a team environment while managing competing priorities
• A flexible, hands-on approach and willingness to assist across village operations as required

What we can offer:

• Collaborative work environment where your input matters
• Employee service awards and employee referral incentive
• Supportive and highly experienced leadership team
• Wellbeing support for you and your family for personal and professional matters (EAP)
• Competitive salary with annual incentives

As Regis Resources continues its evolution from mid-tier gold miner to a leading Australian gold producer, this is a unique opportunity to join Regis. We pride ourselves on building a team first culture that is focused on high-performance, growth, profitability and success within a Zero Harm working environment.

Your own career pathway is vitally important, and we will work with you to provide opportunities to grow both professionally and personally.

We value the unique backgrounds, experiences and contributions that our People bring, and we encourage anyone with a diverse background to apply.

Prospective candidates must have the right to work and live in Australia for this position.