Site Services Manager

Kerry; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Kerry in Murarrie, Australia, is seeking a hands-on administrator to manage end-to-end purchase orders, vendor setup, invoicing, and site administration while providing HR and payroll support. The role reports to the HR Business Partner IO ANZ and is based at the Murarrie site.

Key duties include PO processing, vendor setup, invoicing, HR admin, payroll queries, and coordinating daily site operations, with a focus on accuracy and timely delivery.

Qualifications

• Experience with SAP ERP and COUPA preferred.
• Basic accounting knowledge is helpful.
• Ability to manage fluctuating workloads with initiative.
• Strong communication across multiple stakeholders.
• High attention to detail and ownership.

Responsibilities

• Raise purchase orders and process invoice receipts accurately and timely.
• Ensure timely requisitions are raised and classified correctly.
• Create timely Good Received Notes (GRNs) from invoices.
• Provide backup coverage for leaves across Kerry ANZ locations.
• Order PPE, stationery and other site consumables as needed.
• Setup new vendors and coordinate with shared services for accuracy.
• Manage site invoicing, debit notes and related queries.
• Maintain HR records and support employee lifecycle transactions.
• Assist with payroll validation, attendance reporting and queries.
• Coordinate site activities, visitor management and boardroom logistics.

Skills

Strong communicator

Stakeholder management

Attention to detail

Self-motivated

Team player

Tools

SAP

COUPA

Job description

About Kerry

Kerry is the world's leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

Requisition ID 66245

Position Type FT Permanent

Workplace Arrangement

About Kerry

Kerry is the world's leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

About the role

This role is responsible for managing end-to-end purchase order, vendor setup, invoicing, and site administration activities, while ensuring accurate and timely processing of procurement and financial transactions. It also provides HR and payroll administrative support, employee lifecycle management, reporting, and coordination of daily site operations.

Reporting toHuman Resources Business Partner IO ANZ

Work LocationMurarrie, Australia

Key responsibilities

Purchase Orders and Invoice Management

• Raise purchase orders and process invoice receipts accurately and in a timely manner for all relevant functions.
• Ensure timely requisitions are raised in accurately in respective departmental or functional cost categories.
• Timely Good Received Notes (GRNs) are created based on invoices.
• Provide support and backup in this area when required to cover annual leaves etc. in relation to other Kerry ANZ Locations.
• The job scope includes ordering various PPE, stationery, or any other consumable items used at site.

Vendor and vendor Setup Management for Kerry ANZ

• New vendor setup and creation in the system.
• This involves coordinating with the supplier for necessary documents and working with Kerry shared services team to ensure setups are done in timely manner and are accurate.

Invoicing and Debit Notes

• Site scrap sales and any waste stream sales outs debit notes creation.
• Any other miscellaneous invoicing matters as required.

Human Resources Admin

• Human Resources Administration
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Process employee lifecycle transactions for the Operations Team including new starters, onboarding, and offboarding.
• Assist with audits and compliance reporting activities.

Payroll Administration Activities

• Weekly TMS Clocking’s validation and support with any payroll related queries.
• Sick Leave Bonus Calculations.
• Maintaining the weekly absenteeism report.
• Basic Payroll Reporting as required.
• Administer and process employee enrolments, changes and termination within the biometric system.

Site Coordination Activities

• Site Activities Coordination
• Visitor management in relation to EHS and GMP requirements.
• Management of the Boardrooms.
• Answering and transferring external calls.
• Arranging Couriers as needed.

Qualifications and skills

• Experience with SAP ERP system and prior experience in using online purchasing system such as COUPA will be given preference.
• Previous Accounting background or basic knowledge of accounting skills will ensure success in this role.
• Self-starter who can manage fluctuating workloads and projects using a high degree of initiative.
• Strong team player with a clear focus on supporting multiple stakeholders.
• Strong communicator, comfortable interacting with confidence across a wide range of stakeholders.
• Takes personal accountability and ownership of actions to completion.
• High attention to detail.
• Self-motivated and proactive to deliver above expectations.