Site Services Coordinator

Boeing; Toowoomba Regional; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive Salary & Bonuses

Paid Leave Options

Financial Discounts

Career Development

Recognition Program

Job summary

Boeing Defence Australia seeks a Site Coordinator at Toowoomba Wellcamp Airport to manage facility assets, maintenance programs, and governance. You will support documentation lifecycle, safety compliance, and audit readiness.

The role emphasizes data-driven reporting, stakeholder communication across engineering, production, and procurement, and coordination of contractors to ensure maintenance readiness and regulatory compliance.

Qualifications

• Experience with document control systems, registers, and configuration management.
• Proven ability to write technical documents, safety procedures, and SOWs.
• Strong stakeholder communication across multi-disciplinary teams.
• Experience with audits, regulatory processes and compliance documentation.
• Asset management experience (tracking, readiness, lifecycle).
• Experience in aviation, manufacturing, or similar production environments.

Responsibilities

• Develop and maintain TPM / PM structure layout and documentation control processes.
• Create, review, and publish safety documents, procedures, and knowledge artifacts.
• Maintain the document register and ensure version control and traceability.
• Support Statement of Work (SOW) development and alignment with program deliverables.
• Coordinate and lead internal and external audit readiness and compliance activities.
• Manage stakeholder communication across engineering, production, maintenance, procurement, and external partners.
• Maintain and update training matrices and track competency requirements.
• Support asset management activities to ensure accurate records and readiness.
• Perform data entry with high accuracy, analyze data, and produce regular reports.
• Engage with external parties to drive requirements and resolve issues.
• Support procurement activities and monitor parts/control of materials as needed.
• Manage stock control and procurement of parts and consumables, including ordering, receipt, tracking and reconciliation.
• Drive maintenance readiness activities and support production experience handoffs to operations.

Skills

Document control

Stakeholder communication

Data analysis

Attention to detail

Training management

Procurement liaison

Audits & compliance

Regulatory documentation

Tools

CMMS Software

Microsoft Office

Job description

We are seeking a Site Coordinator to assist in managing the facility and associated assets which will include developing and maintaining maintenance programs & maintaining corrective maintenance schedule. The suitable candidate will also assist in analyzing asset data and contribute to continuous improvements, manage stakeholder communication and organising contractors, documentation of structure and control, safety and audit compliance, and maintenance readiness across production and maintenance programs. You will provide supporting services to the maintenance and facility teams for document lifecycle management, stakeholder communications, and data-driven reporting to ensure operational continuity and regulatory compliance.

Why this is exciting

• This is a rare opportunity to work on Boeing's first final assembly facility outside North America and help build a state-of-the-art site that will deliver Australia's first military-designed combat aircraft in more than 50 years and redefine how advanced aircraft are made.
• Work on an advanced, high-visibility defence program (MQ-28) that blends autonomy, aerospace systems and new production approaches.
• Shape the future of Australian aerospace manufacturing - your work will support national defence capabilities and the growth of local industry.

The opportunity

We are seeking a Site Coordinator to assist in managing the facility and associated assets which will include developing and maintaining maintenance programs & maintaining corrective maintenance schedule. The suitable candidate will also assist in analyzing asset data and contribute to continuous improvements, manage stakeholder communication and organising contractors, documentation of structure and control, safety and audit compliance, and maintenance readiness across production and maintenance programs. You will provide supporting services to the maintenance and facility teams for document lifecycle management, stakeholder communications, and data-driven reporting to ensure operational continuity and regulatory compliance.

We are seeking a Site Coordinator to assist in managing the facility and associated assets which will include developing and maintaining maintenance programs & maintaining corrective maintenance schedule. The suitable candidate will also assist in analyzing asset data and contribute to continuous improvements, manage stakeholder communication and organising contractors, documentation of structure and control, safety and audit compliance, and maintenance readiness across production and maintenance programs. You will provide supporting services to the maintenance and facility teams for document lifecycle management, stakeholder communications, and data-driven reporting to ensure operational continuity and regulatory compliance.

Responsibilities

• Develop and maintain TPM / PM structure layout and documentation control processes.
• Create, review, and publish safety documents, procedures, and knowledge artifacts.
• Maintain the document register and ensure version control and traceability.
• Support Statement of Work (SOW) development and alignment with program deliverables.
• Coordinate and lead internal and external audit readiness and compliance activities.
• Manage stakeholder communication across engineering, production, maintenance, procurement, and external partners.
• Maintain and update training matrixes and track competency requirements.
• Support asset management activities to ensure accurate records and readiness.
• Perform data entry with high attention to detail, analyze data, and produce regular reports.
• Engage with external parties (suppliers, vendors, regulatory bodies) to drive requirements and resolve issues.
• Support procurement activities and monitor parts/control of materials as needed.
• Manage stock control and procurement of parts and consumables, including ordering, receipt, tracking and reconciliation to support maintenance and facility teams.
• Drive maintenance readiness activities and support production experience handoffs to operations.

Experience/Qualifications

• Experience with document control systems, document registers, and configuration management.
• Proven experience writing technical documents, safety procedures, and SOWs.
• Strong stakeholder communication and coordination skills across multi-disciplinary teams.
• Experience with audits, compliance processes, and regulatory documentation.
• Asset management experience (tracking, readiness, lifecycle).
• Experience in production or maintenance environments (aviation, manufacturing, or similar).
• Strong attention to detail and data entry accuracy.
• Experience analyzing data and producing clear, actionable reports.
• Experience updating and maintaining training matrices and competency records.
• Familiarity engaging with external parties including procurement and suppliers.
• Proficiency with Microsoft Office Suite. Experience with CMMS Software would be a plus.

Location

• Toowoomba Wellcamp Airport, QLD.

About Us

At Boeing, we connect, protect, explore, and inspire the world through aerospace innovation. As one of Australia's leading prime defence contractors, Boeing Defence Australia supports some of the largest and most complex programs for the customers including the Australian Defence Force to support world- class defence capabilities. Boeing plays an integral role in the region's aerospace and defence industry. We're a leader in advanced manufacturing the development and production of Collaborative Combat Aircraft, communications systems, sustainment, training and services, research and development, and uncrewed systems.

We are committed to building a unique and inclusive workplace. Female applicants, people of Aboriginal or Torres Strait Island descent and ex-defence personnel are encouraged to apply.

Benefits

• Competitive Salary & Bonuses: Enjoy a competitive salary along with yearly bonuses.
• Paid Leave Options:Access various paid leave entitlements to support your personal and family needs.
• FinancialDiscounts:Take advantage of discounted health insurance premiums, travel, and retail shopping, along with a nationwide Fitness Passport.
• Financial Benefits:Explore options for novated leasing and salary sacrifice for superannuation.
• Career Development:Receive both informal and formal tailored mentorship to accelerate your career growth and design promotional pathways.
• Recognition Program:Participate in our recognition award program, which acknowledges professional achievements through a points and payment scheme.