Finance Manager

Chaos1 Pty; Sydney; Hybrid; AUD 140,000 - 190,000; Full time

Benefits offered by this job

25 days annual leave

Clearance sponsorship

Mobilised from the start

Onsite at XFACTORY Sydney

Job summary

Chaos1 Pty is seeking a mission-first Finance Manager to own the company’s finances day to day from our Sydney base. You will run the ledger, payroll and superannuation, BAS and statutory obligations, milestone invoicing and cash, and the monthly close and reporting to the executives.

You’ll work directly with the CEO/COO and program managers to scale a fully managed finance capability as the company grows.

Qualifications

• Bachelor's degree in Accounting, Commerce or Finance.
• CA or CPA qualification or progress towards it.
• Over 5 years in accounting or finance roles, with 3+ years running finances of a company or business unit.
• Experience running payroll and superannuation in Australia, including STP and Payday Super obligations.
• Experience preparing BAS, PAYG and payroll tax, and working with an external tax agent.
• Experience with project or contract accounting, including milestone invoicing and WIP.
• Proficiency with Xero or similar accounting systems, payroll systems and Excel.

Responsibilities

• Run the general ledger, accounts payable and receivable, bank and card reconciliations and the monthly close.
• Run payroll and superannuation under Payday Super, incl. STP reporting, leave and allowances, and deployed staff allowances.
• Prepare and lodge BAS, PAYG and payroll tax, and manage FBT data capture with the external accountant.
• Invoice milestones and data items on time, manage receivables and cash forecast.
• Produce monthly management accounts, program cost reports and cash forecasts for executives and board.
• Own budgeting and forecasting with program managers, track actuals vs campaign budgets.
• Maintain finance controls including approvals and fixed asset register.
• Support audits, grant acquittals, R&D tax incentive claims and annual financial statements.

Skills

General ledger

Payroll

Single Touch Payroll

BAS/PAYG

Cash forecasting

Budgeting

Management reporting

Stakeholder communications

Excel

Education

Bachelor's degree in Accounting/Finance

CA or CPA qualification or progress towards it

Tools

Xero

Payroll software

Excel

Job description

Chaos1 is an Australian defence company with a mission to forge a faster path to warfighter capability. Purpose-driven and mission-first, Chaos1 deploys the people, processes and technologies needed to tackle defence's toughest problems. In a world where time is short and the threats are real, Chaos1 is the catalyst that operates forward to rapidly field warfighter capability in months.

ABOUT THE JOB

Chaos1 is seeking a mission-first Finance Manager to own the company's finances day to day. Milestone cash funds the next campaign and pays every deployed day, and you will run the ledger, payroll and superannuation, BAS and statutory obligations, milestone invoicing and cash, and the monthly close and reporting to the executives. You can expect to work directly with the CEO and COO, the accountant and the program managers whose milestones you invoice, and to scale a fully managed finance capability as the company grows.

WHAT YOU'LL DO

• Run the general ledger, accounts payable and receivable, bank and credit card reconciliations and the monthly close
• Run payroll and superannuation under Payday Super, including Single Touch Payroll reporting, leave and allowances, and the mission allowance for deployed staff
• Prepare and lodge BAS, PAYG and payroll tax, and manage FBT data capture with the external accountant
• Invoice contract milestones and data items on time, and run receivables and the cash forecast
• Produce monthly management accounts, program cost reports and cash forecasts for the executives and the board
• Own budgeting and forecasting with the program managers, and track actuals against campaign and contract budgets
• Maintain the finance controls including approvals, segregation of duties and the fixed asset register
• Support audits, grant acquittals, R&D tax incentive claims and the annual financial statements with the external accountant

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Bachelor's degree in Accounting, Commerce or Finance, and CA or CPA qualification or well progressed towards it
• Over 5 years in accounting or finance roles, with 3+ years running the finances of a company or business unit hands-on
• Experience running payroll and superannuation in Australia, including Single Touch Payroll and Payday Super obligations
• Experience preparing BAS, PAYG and payroll tax, and working with an external tax agent
• Experience with project or contract accounting, including milestone invoicing and work in progress
• Working proficiency in Xero or a comparable accounting system, a payroll system and Excel
• Controls discipline, with the judgement to keep processes light in a small company
• Clear communication with non-finance leaders, including program managers and executives
• Australian citizenship and ability to obtain a Baseline security clearance
• Australian citizenship, required to be eligible for sponsorship for a Baseline security clearance under Australian Government vetting policy, which this role requires.
• Ability to be onsite at Chaos1's XFACTORY, Sydney. The role is open to hybrid work.

PREFERRED QUALIFICATIONS AND EXPERIENCE

• Experience in a defence industry SME or another project-based engineering business
• Experience with Defence contract accounting, including milestone and data item invoicing under ASDEFCON
• Experience with employee share schemes and their reporting
• Experience implementing or improving finance systems and controls in a growing company
• Experience with FBT, fleet and travel expense management
• Experience preparing board reporting packs
• Experience with cost allocation across programs and overheads, including rates for Defence pricing
• A current Baseline security clearance or above

SALARY

A salary benchmarked against the Australian defence market, plus above-mandated superannuation and annual salary reviews. Where you sit depends on your experience and the breadth of your skills across the areas listed.

BENEFITS

• Superannuation above the mandated rate.
• 25 days of annual leave every year, a full week more than the standard four weeks.
• Clearance sponsorship. We sponsor your clearance and pay the vetting costs.
• Mobilised from the start. Your equipment, access and role brief are ready before you arrive, and you’ll be part of live work within your first fortnight.

Chaos1 handles your application under Australian privacy law and our applicant privacy notice. Offers are conditional on pre-employment screening, which may be run by a third-party provider and covers identity, right to work, qualifications and licences, references and a national police check. Clearance sponsorship runs through the Australian Government Security Vetting Agency and requires Australian citizenship.