Site Coordinator

Patties Food Group; City of Brisbane; On-site; AUD 65,000 - 75,000; Full time

Job summary

Patties Food Group in Brisbane is seeking a Site Coordinator to help keep our Brisbane site running smoothly. Reporting to the HR Manager, you will coordinate facilities, finance administration and site engagement activities to create a safe, organised and welcoming workplace for employees, visitors and contractors.

You will work with the Site Leadership Team to support day-to-day operations, organise meetings and events, and drive initiatives that foster a positive culture across the site.

Qualifications

• Experience in administration, office coordination, reception, facilities or site support.
• Experience processing purchase orders, invoices, reconciliations or general financial administration.
• Strong organisation and time-management skills, with the ability to manage competing priorities.
• Excellent communication skills and a professional, welcoming approach.
• A collaborative, team-oriented style and the ability to build strong relationships across the site.
• A genuine interest in employee engagement, with enthusiasm for organising events, communications and workplace initiatives.

Responsibilities

• Managing reception, visitor sign-in, inductions, contractor access and site hospitality.
• Coordinating office facilities, security access cards, lockers, stationery, uniforms and kitchen supplies.
• Raising purchase orders, processing invoices, completing reconciliations and supporting general finance administration.
• Liaising with service providers and helping ensure site facilities remain safe, functional and well presented.
• Organising meeting rooms, catering, site events, communications and noticeboards.
• Planning and delivering site culture and engagement initiatives, including posters, celebrations, food, decorations and activities that bring people together.
• Providing administrative support to site leaders, including preparing documents, reports, meetings and presentations.
• Supporting people-related processes including recruitment, onboarding, off-boarding and employee engagement activities.
• Acting as a key contact for IT services and helping identify practical improvements across site processes.

Skills

Customer-service mindset

Organised

Time-management

Communication skills

Collaborative

Tools

Microsoft Office

Job description

At Patties Food Group, we are passionate about delighting customers with delicious and convenient food. From much-loved brands including Four'N Twenty, Patties, Herbert Adams and Nanna's, we are proud to bring great food to tables across Australia and beyond.

We are looking for an organised, proactive and people-focused Site Coordinator to help keep our Brisbane site running smoothly.

The Role

Reporting to the HR Manager of our Brisbane site, this hands-on role coordinates facilities, finance administration and site engagement activities. You will be central to creating a safe, organised and positive workplace for employees, visitors, contractors and suppliers.

Working closely with the Site Leadership Team, you will support the day-to-day operation of the site while helping create an engaging and welcoming environment for everyone. Key responsibilities will include:

• Managing reception, visitor sign-in, inductions, contractor access and site hospitality
• Coordinating office facilities, security access cards, lockers, stationery, uniforms and kitchen supplies
• Raising purchase orders, processing invoices, completing reconciliations and supporting general finance administration
• Liaising with service providers and helping ensure site facilities remain safe, functional and well presented
• Organising meeting rooms, catering, site events, communications and noticeboards
• Planning and delivering site culture and engagement initiatives, including posters, celebrations, food, decorations and activities that bring people together
• Providing administrative support to site leaders, including preparing documents, reports, meetings and presentations
• Supporting people-related processes including recruitment, onboarding, off-boarding and employee engagement activities
• Acting as a key contact for IT services and helping identify practical improvements across site processes

The Person

You will be a capable coordinator with a genuine customer-service mindset and the confidence to build relationships across a busy operational site. You are naturally organised, enjoy variety and take pride in creating a positive experience for everyone you support.

You will bring strong prioritisation skills and the ability to confidently juggle competing demands, while still bringing energy and creativity to site culture and engagement. You will also bring:

• Experience in administration, office coordination, reception, facilities or site support
• Experience processing purchase orders, invoices, reconciliations or general financial administration
• Strong organisation and time-management skills, with the ability to manage competing priorities
• Excellent communication skills and a professional, welcoming approach
• A collaborative, team-oriented style and the ability to build strong relationships across the site
• A genuine interest in employee engagement, with enthusiasm for organising events, communications and workplace initiatives
• High attention to detail, initiative and sound judgement
• Confidence using Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams
• Experience in FMCG or a site-based environment will be highly regarded

Why Patties?

This is an opportunity to make a genuine impact within a business that is continuing to grow and evolve. You will work with experienced, collaborative leaders and teams, with access to development opportunities, wellbeing initiatives and free take-home product for you to enjoy.

Our values guide everything we do: Trust, Ownership, Courage and Integrity.

Patties Food Group is an equal opportunity employer, and we encourage applications from people of all backgrounds and experiences.