Site Administrator & Document Controller

Multiplex; Perth; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Bonus schemes

Health and wellbeing programs

Parental leave (20 weeks)

Learning academy

Flexible work arrangements

Job summary

Multiplex is seeking a Site Administrator & Document Controller for a Bentley Project Office to support a live construction project. You will handle reception, administration and document control, ensuring smooth project office operations and efficient documentation flow.

The role requires 1–2 years' document control experience, strong communication skills, and proficiency in Microsoft Office and Aconex. You will work closely with the Lead Site Administrator to establish routines and manage

Qualifications

• Previous administration experience, with exposure to or 1–2 years of document control experience, ideally within the construction industry.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and document management systems such as Aconex.
• The ability to work independently and collaboratively within a team.

Responsibilities

• Provide reception and day-to-day administrative support to the live project.
• Assist with timesheets, purchase orders, invoices, and credit card reconciliations.
• Coordinate expenses, meetings, catering, office supplies, PPE and events.
• Utilise Aconex to coordinate project design documentation between teams and clients.
• Support other office tasks as required.

Skills

Administration

Document control

Communication

Interpersonal skills

Microsoft Office

Tools

Aconex

Job description

Who we are and what we offer

Interested in shaping skylines across the globe? Multiplex is a premier construction company with a simple purpose: to construct a better future. As part of our team, you'll have the opportunity to help deliver some of the world's most iconic projects, supported by approachable leadership and an inclusive culture that puts our people first.

• Bonus schemes, annual remuneration reviews and salary continuance insurance.
• Health and Wellbeing programs, including annual voluntary skin and health checks.
• Benefits to support parents and families, including 20 weeks paid parental leave regardless of gender, payment of superannuation on unpaid leave, and transition coaching.
• Professional career development opportunities and a wealth of learning offerings through the Multiplex Learning Academy.
• An industry-leading approach to flexible work to enable better work-life balance.

Who we're looking for

We have an exciting opportunity for a Site Administrator & Document Controller to join the Multiplex team.

Based in our Bentley Project Office, you will support a live construction project by providing reception, administration, and document control support ensuring the efficient running of project office systems and processes. As this is a new construction project, you will work closely with our Lead Site Administrator to establish the project office. This varied role is the best of both worlds, combining site administration and document control responsibilities providing day-to-day reception and administrative support, including processing timesheets, raising purchase orders, processing invoices, reconciling credit cards, coordinating expenses, scheduling meetings, organising catering, managing office supplies and PPE, coordinating events, preparing reports and presentations, and supporting other administrative tasks as required as well as utilising Aconex to coordinate the flow of project design documentation between the project team, consultants, client, and subcontractors.

We're looking for someone who thrives in a fast-paced environment, who has an interest in a varied administrative role that includes document control responsibilities rather than a standalone document control position. The successful candidate will be proactive and organised, and can confidently manage multiple priorities.

To be successful in this role you will have:

• Previous administration experience, with exposure to or 1-2 years of document control experience, ideally within the construction industry.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and document management systems such as Aconex.
• The ability to work independently and collaboratively within a team.

A note on diversity

We’re committed to building a workplace where people of all genders, cultures, identities, abilities and life experiences feel they belong. We welcome applications from people of all genders, Aboriginal and Torres Strait Islander peoples, culturally diverse communities, LGBTQIA+ communities, people with disability, and veterans. You don't need to meet every requirement to be considered so if this role sparks your interest and you want to help build a better future, we'd like to hear from you. We’re committed to a barrier‑free recruitment experience. If you need any adjustments, simply let our Talent Acquisition team know.