Site Administrator

Bielby Holdings Pty Ltd AB; Ripley; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Long-term career stability

Competitive remuneration package

Job summary

Bielby is seeking an experienced Site Administrator to join our Major Road Upgrade Project in Ipswich. You will be the backbone of the site office, ensuring smooth operations and supporting project delivery through administration, financial, compliance and document control practices.

You will work with project managers, engineers and site personnel, managing purchasing, invoicing, payroll support, documentation, HSEQ reporting and onboarding.

Qualifications

• Previous experience in a Site Administrator or similar administration role.
• Experience on civil infrastructure, construction, or engineering projects.
• Strong document control and record management capability.
• Advanced Microsoft Office skills, particularly Excel and Word.
• Excellent communication and stakeholder engagement skills.
• Ability to manage competing priorities and work autonomously.
• Commitment to safety, quality, and continuous improvement.
• White Card (or willingness to obtain).

Responsibilities

• Manage purchase orders, invoices, dockets, and financial records.
• Support monthly reporting, progress claims, and project administration.
• Maintain site documentation, registers, drawings, and records.
• Assist with payroll processing and workforce administration.
• Support HSEQ reporting, inductions, onboarding, and compliance requirements.
• Coordinate administrative requirements across multiple project stakeholders.
• Provide general office and project support to the site team.

Skills

Organised

Communication

Stakeholder engagement

Attention to detail

Autonomy

Safety awareness

White Card

Tools

Excel

Word

Job description

Site Administrator

Build Your Career with Bielby

At Bielby, we're not just delivering infrastructure projects, we're building careers, developing people, and creating opportunities that last well beyond a single project.

We are currently seeking an experienced Site Administrator to join our team supporting a Major Road Upgrade Project in Ipswich. While this role is project-based, the opportunity is much bigger than one project. Bielby has a strong pipeline of major civil infrastructure work across Queensland, providing long-term career stability, growth opportunities, and the chance to work with some of the industry's best people.

Why Bielby?

For over 45 years, Bielby has been delivering complex civil engineering and infrastructure projects across Australia. Our reputation has been built on strong relationships, technical expertise, and a commitment to delivering for our clients and communities.

This is an opportunity to join a business that values performance, supports development, and offers genuine long-term employment prospects as we continue to grow.

About the Role

As Site Administrator, you will be the backbone of the project team, ensuring the smooth operation of the site office and supporting project delivery through strong administration, financial, compliance, and document control practices. You'll work closely with project managers, engineers, commercial teams, and site personnel to keep the project running efficiently.

Key Responsibilities

• Management of purchase orders, invoices, dockets, and financial records
• Support monthly reporting, progress claims, and project administration activities
• Maintain site documentation, registers, drawings, and records
• Assist with payroll processing and workforce administration
• Support HSEQ reporting, inductions, onboarding, and compliance requirements
• Coordinate administrative requirements across multiple project stakeholders
• Provide general office and project support to the site team

About You

You are an organised and proactive administrator who enjoys working in a fast-paced project environment and takes pride in accuracy and attention to detail.

You'll bring:

• Previous experience in a Site Administrator or similar administration role
• Experience working on civil infrastructure, construction, or engineering projects
• Strong document control and record management capability
• Advanced Microsoft Office skills, particularly Excel and Word
• Excellent communication and stakeholder engagement skills
• The ability to manage competing priorities and work autonomously
• A commitment to safety, quality, and continuous improvement
• White Card (or willingness to obtain)

What's On Offer

• Long-term career opportunities with a well-established civil contractor
• Exposure to major infrastructure projects across Queensland
• Supportive and collaborative team environment
• Opportunity to develop your skills and progress your career within Bielby
• Competitive remuneration package
• A company culture where your contribution is recognised and valued

Applicants must have eligibility to work in Australia.

Bielby values and is committed to creating a diverse working environment and is proud to be an equal opportunity employer. All suitable applications will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, disability or age.

Successful applicants will be required to undergo a pre-employment medical, including drug and alcohol checks.