Site Administrator

Webuild; City Of Karratha; On-site; AUD 70,000 - 120,000; Full time

Benefits offered by this job

Mental health and wellbeing programs

Employee assistance program

Health insurance offers

Job summary

Clough, part of a Webuild joint venture, is delivering Project CERES urea plant in Western Australia. The site administrator will provide administrative, logistical and coordination support to site operations at Karratha.

We seek courageous, motivated individuals with strong admin skills, proficiency in Microsoft Office, and experience in site administration. The role involves document control, onboarding, coordination with HR/Finance/Procurement, and supporting logistics.

Qualifications

• Proven experience in site administration.
• Proficiency with Microsoft Office suite.
• Strong communication and coordination abilities.
• Experience with SAP, Synchro or INX is preferred.

Responsibilities

• Control the distribution and filing of project documentation.
• Support preparation of site correspondence, minutes, weekly reports, and status updates.
• Maintain updated registers (manpower, equipment, materials, inductions).
• Facilitate onboarding, site access, and induction processes for employees and subcontractors.
• Support logistics for personnel movements, accommodations, transportation, meals, and welfare services.
• Coordinate delivery documentation for materials and equipment with procurement or warehouse teams.
• Act as a central point of contact for internal site communication and coordination.
• Liaise with head office functions (HR, Finance, Procurement, HSE, QA/QC).
• Coordinate meetings, manage calendars, and arrange site events or training sessions.

Skills

Administrative skills

Microsoft Office

Excel

Word

Site administration experience

Communication skills

Tools

SAP

Synchro

INX

Job description

Deliver a sustainable future with WA’s landmark urea project!

Clough, as part of a Joint Venture with Saipem, is delivering the ‘Project CERES’ urea plant, a landmark project for Western Australia. The plant will be the largest in Australia and one of the largest in the world, installing the most sustainable production processes. The project is expected to generate 2,000 jobs during the construction phase, whilst delivering sustained benefits to the local community through career, training and business opportunities.

We are currently searching for a Site Administrator to join our site-based (Karratha) team on Project Ceres. This position is responsible for providing comprehensive administrative, logistical and coordination support to site operations.

Who we are

Clough delivers high performing assets for the energy, resources and infrastructure industries, underpinned by a dedication to innovation, sustainability and getting the job done safely and efficiently.

With a workforce of over 3,000 people across Australia and Asia Pacific, Clough’s people are committed to delivering exceptional projects for its industries and communities, as a partner for a sustainable future.

Together with our parent company, Webuild, we are delivering some of Australia’s largest projects.

Who you are

Courageous. Motivated. Curious. Passionate. Creative. These are just a few words that describe you.

Responsibilities

• Control the distribution and filing of project documentation in accordance with company and project document control standards.
• Support preparation of site correspondence, minutes of meeting, weekly reports, and status updates.
• Maintain updated registers (e.g., manpower, equipment, materials, inductions).
• Facilitate onboarding, site access, and induction processes for employees and subcontractors.
• Support logistics for personnel movements, accommodations, transportation, meals, and welfare services.
• Coordinate delivery documentation for materials and equipment, ensuring accurate records and timely updates to procurement or warehouse teams.
• Act as a central point of contact for internal site communication and administrative coordination.
• Liaise with head office functions (HR, Finance, Procurement, HSE, QA/QC) to support site needs.
• Coordinate meetings, manage calendars, and arrange site events or training sessions.

Our benefits

We have created an environment that brings out the best in our people. Clough’s people enjoy industry leading benefits such as:

• Exposure to a range of projects and industries across our operations.
• Mental health and wellbeing programs.
• Employee assistance program for employees and their families.
• Special offers on health insurance, salary packaging, banking, travel, groceries and more.
• A supportive team culture and environment.

Key Requirements

• Ability to work a 19:9 rotation to site.
• Strong administrative skills, with proficiency in Microsoft Office (Excel, Word).
• Previous experience in a Site Administration role highly desirable.
• Systems experience in SAP/Synchro/INX highly regarded.
• Strong communication skills.

We’re building a diverse workforce

At Clough, we are committed to building a workforce that reflects the communities in which we work and live, fostering an inclusive environment that accepts every person, embraces their strengths and differences, and provides opportunities for all to achieve their full potential.

We are a certified Employer of Choice for Gender Equality by WGEA, a WORK180 Endorsed Employer for All Women, a signatory of the Veterans’ Employment Commitment, a partner of Pride in Diversity as LGBTQIA+ allies, an active member of CEOs for Gender Equity, and guided by our Reconciliation Action Plan, we are committed to providing meaningful training and employment opportunities to deliver positive outcomes for Aboriginal and Torres Strait Islander Peoples.

Once we receive your application, it will be reviewed for shortlisting. Should your application be shortlisted we will contact you.

Please note: Clough reserves the right to commence the shortlisting process for this role immediately and the right to remove the advertisement before the closing date. Agency submissions will not be considered for this position.