Showroom & Admin Coordinator (38h/wk, Mon–Fri)

Australian Window Fashions Pty Ltd; Geelong; On-site; AUD 60,000 - 80,000; Full time

Job summary

Australian Window Fashions is seeking a Showroom & Office Administration Coordinator in Geelong. You will manage daily front-of-house operations, greet clients, present blinds/curtains options, and handle inquiries and quotes.

The role coordinates supplier orders, fabrication timelines, and final invoicing in Xero while maintaining CRM records. Based in Breakwater, the position requires 2+ years in admin/showroom coordination, strong numeracy, and excellent communication.

Qualifications

• 2+ years in office administration, showroom operations, or sales coordination.
• Experience in window furnishings is highly regarded.
• Proficiency with cloud-based CRM and Xero preferred.
• Excellent numeracy and accurate data handling.
• Strong communication and professional email etiquette.

Responsibilities

• Open, maintain, and manage the Breakwater showroom during 8:00 AM – 4:00 PM.
• Welcome walk-in clients, present product displays, and explain fabric and motorisation options.
• Answer inbound phone inquiries and respond to website leads, collecting project specifications.
• Convert site measurements into detailed quotes and schedule in-home consultations.
• Create and manage calendar bookings for check-measures and installations.
• Coordinate supplier orders, fabrication timelines, and verify paperwork before dispatch.
• Generate client deposits, progress claims, and final invoices in Xero.
• Maintain structured files in the CRM and ensure smooth handoffs to the installation team.
• Identify workflow improvements in templates and communication pipelines.

Skills

Office administration

Showroom operations

Sales coordination

Customer service

Attention to detail

Xero

CRM software

Digital calendars

Tools

Xero

CRM software

Digital calendars

Job description

Australian Window Fashions is seeking a Showroom & Office Administration Coordinator in Geelong. You will manage daily front-of-house operations, greet clients, present blinds/curtains options, and handle inquiries and quotes.

The role coordinates supplier orders, fabrication timelines, and final invoicing in Xero while maintaining CRM records. Based in Breakwater, the position requires 2+ years in admin/showroom coordination, strong numeracy, and excellent communication.