Shipping Operations Assistant

Superior Food Services; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Great team

Friendly culture

Parental leave (12 weeks)

EAP

Health discounts

On-site parking

Job summary

Superior Food Services is seeking an experienced Administration Assistant based in Botany to support the daily branch operations across administration, operations and data entry. You will handle communications, set delivery schedules, and liaise with shipping agents to ensure timely ship and client orders.

The role requires 1–3 years in a similar role, a proactive, team-focused attitude, and solid computer skills in Windows.

Qualifications

• 1-3 years experience in a similar role preferred.
• Outgoing personality with excellent interpersonal and communication skills.
• Strong negotiation skills and attention to detail.
• Self-motivated, able to work without supervision and prioritise tasks.
• Ability to work under pressure and meet deadlines.
• Able to work in a team environment.
• Proficient with Windows applications.
• Adhere to OH&S requirements and legislation.

Responsibilities

• Processing ships/client orders.
• Liaise with shipping agents.
• Inputting quotes, order forms, and contract pricing.
• Converting quotes to orders.
• Monitor orders to ensure on-time picking, packing, dispatch and delivery.
• Perform other duties as required by the manager within your skills.

Skills

Interpersonal skills

Communication skills

Negotiation

Attention to detail

Self-motivation

Teamwork

Prioritisation

Working under pressure

Tools

Windows

Job description

Superior Food Services is an award-winning market leader in Food Service distribution. We pride ourselves on being at the forefront of customer service excellence and provide valued offerings to our customers.

Sealanes is a subsidiary of Superior Food Group that involves ship supplies provisions, ships technical supplies, and freight forwarding to local and international vessels in NSW. Due to the continual growth of our organisation, we are actively seeking applications for an experienced Administration Assistant to join our team based in Botany.

Under the general direction and guidance of the Branch Manager, this position is key to the smooth day-to-day running of the branch and will be part of a small team.

This role will have a number of different duties across the business being a mixture of administration, operations and data entry. They will handle communication coming into the business and will set delivery schedules.

Our day-to-day routine will look something like this:

• Processing of ships/client orders
• Liaise with shipping agents
• Inputting of quotes/order forms/contract pricing
• Converting quotes to orders
• Monitoring of Orders to enable them to be picked/packed/dispatched and delivered before vessels' departure
• Any other duties which may be required by your manager and or that are within your skills, training, and capabilities

All about you

• A minimum of 1-3 years experience in a similar role is preferred but not essential
• An outgoing personality with excellent interpersonal and communication skills.
• Great negotiation skills with strong attention to detail and customer focus
• Be self-motivated, work without supervision, and be able to prioritise tasks effectively.
• Ability to work under pressure and meet deadlines
• Ability to work in a team environment.
• Intermediate level computer skills in standard "Windows" applications
• Ensure all occupational safety and health requirements are adhered to according to company requirements and OH&S legislation

What it is like to work for us

• Great hourly rates
• Great collaborative team.
• Friendly culture
• Long term job security
• Incredible discounts on WHEREFIT
• Employee Assistance Program (EAP)
• 12 weeks of gender-neutral paid parental leave for primary carers.
• Discounts on health cover
• Discounts on Superior products
• Free on-site parking.

Due to the volume of applicants, only successful applicants will be contacted. We thank you in advance for considering us as an employer of choice.

The successful candidate will be required to undertake a successful National Police Check.

We proudly embrace and promote cultural diversity and Equal Employment Opportunity within the workplace. Indigenous Australians, Torres Strait Islanders, and minority groups are encouraged to apply