Senior Workday Specialist

HCF Australia; Sydney; On-site; AUD 180,000 - 240,000; Full time

Job summary

HCF is seeking an experienced Workday specialist to lead the administrative, configuration and optimisation of Workday HCM and Security. You will collaborate with senior stakeholders across People & Culture, Payroll and Risk to deliver complex changes from discovery to deployment.

In this role you will manage security, access reviews and governance, assess Workday releases, and develop a roadmap that aligns technology with workforce objectives.

Qualifications

• Significant experience configuring Workday Core HCM and security.
• Deep knowledge of Workday processes, security architecture and configuration best practices.
• Proven experience delivering end-to-end system changes, from requirements gathering through implementation and support.
• Strong knowledge of access controls, governance, privacy requirements and audit processes.
• Experience assessing Workday releases and translating new functionality into business outcomes.
• Exceptional stakeholder engagement and senior-level influence.
• Strong analytical and problem-solving capabilities with business cases.
• Experience working with external vendors, MSPs and consultants.
• Collaborative leadership with coaching/mentoring.
• Change management experience is highly regarded.

Responsibilities

• Lead the functional administration, configuration and optimisation of Workday HCM and Security.
• Drive discovery, analysis, design, testing and deployment of complex system enhancements and process improvements.
• Configure and maintain business processes, workflows, security roles, calculated fields, validations and notifications.
• Manage platform security, user access, segregation of duties and periodic access reviews.
• Ensure governance, privacy, audit obligations and regulatory standards.
• Assess Workday releases and recommend enhancements based on business value and risk.
• Develop and maintain the Workday roadmap, aligning technology priorities with workforce and organisational objectives.
• Partner with senior stakeholders across People & Culture, Payroll, Risk, Cyber Security and Technology.
• Prepare decision papers, risk assessments and governance reporting for leadership forums.
• Coordinate external vendors and MSPs to ensure high-quality delivery and knowledge transfer.
• Maintain system documentation and support capability uplift through coaching and knowledge sharing.

Skills

Workday HCM

Workday security

Stakeholder engagement

Governance & risk

Analytical thinking

Change management

Leadership coaching

Job description

Key Responsibilities

• Lead the functional administration, configuration and optimisation of Workday HCM and Security.
• Drive the discovery, analysis, design, testing and deployment of complex system enhancements and process improvements.
• Configure and maintain business processes, workflows, security roles, calculated fields, validations and notifications.
• Manage platform security, user access, segregation of duties and periodic access reviews.
• Ensure compliance with governance frameworks, privacy requirements, audit obligations and regulatory standards.
• Assess Workday releases and emerging capabilities, recommending enhancements based on business value and risk.
• Develop and maintain the Workday roadmap, aligning technology priorities with workforce and organisational objectives.
• Partner with senior stakeholders across People & Culture, Payroll, Risk, Cyber Security and Technology.
• Prepare decision papers, risk assessments and governance reporting for leadership forums.
• Coordinate external vendors and managed service providers to ensure high-quality delivery and knowledge transfer.
• Maintain system documentation and support capability uplift through coaching and knowledge sharing.

About You

• Significant experience supporting and configuring Workday, particularly Core HCM and Security.
• Deep understanding of Workday business processes, security architecture and configuration best practices.
• Proven experience delivering complex end-to-end system changes, from requirements gathering through to implementation and support.
• Strong knowledge of access controls, governance, risk management, privacy requirements and audit processes.
• Experience assessing Workday releases and translating new functionality into business outcomes.
• Exceptional stakeholder engagement and communication skills, with the ability to influence at senior levels.
• Strong analytical and problem-solving capability, with experience preparing recommendations and business cases.
• Experience working with external vendors, managed service providers and specialist consultants.
• A collaborative leadership style with experience coaching and mentoring others.
• Change management experience will be highly regarded.

About HCF

At HCF, our purpose is to bring our human touch to healthcare. Since 1932 we’ve been putting our members and their health first. As Australia’s largest not‑for‑profit health fund, we cover 2 million members with health, life, travel and pet insurance and our vision is to make healthcare understandable, affordable, high quality and member centric.

We want to be true health partners to our members, easily guiding the healthcare choices that are right for them. At HCF, our values are the way we do things and create the necessary culture to help us realise our purpose and deliver our Strategy. Living our values in action we step forward, walk in their shoes, stay human, make it better and get there together.

Culture & Benefits

Purpose-driven passion

We’re united by a common purpose: to make healthcare affordable, understandable, high quality and member-focused.

Wellness and work-life balance

Skills

We’ll empower you with the necessary skills and tools to support your personal wellbeing journey, ensuring you perform at your best. Our offerings include:

• Flexible working arrangements
• 50% subsidy on HCF hospital and/or extras cover
• Family-friendly certified employer
• 18 weeks of parental leave for all new parents
• Mental health and wellbeing programs, including workshops, fitness classes, flu vaccinations, skin checks and more
• Discounts on HCF’s products, including life, pet and travel Insurance, as well as discounts at Fitness First gyms and on our eyecare products.

Collaboration and inclusivity

We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplace is welcoming and safe for all our employees, irrespective of their unique characteristics including age, ethnicity, cultural or spiritual background, gender identity, disability, education and socio-economic status.

Continuous learning and growth

We believe in lifelong learning. HCF provides opportunities for personal and professional development. From workshops to mentorship programs, we encourage your growth and curiosity.

Next steps

If you require any adjustments to assist you in making your application or during the recruitment or onboarding process, please reach out to Talent Acquisition – [e-mail] to discuss or call 02 9290 0464.

We encourage applicants to submit their applications at their earliest convenience, as at HCF, we review applications as they are submitted, and may have filled the role prior to the job closing date.

Please be aware of recruitment scams, phishing, and impersonation attempts. HCF will never request payment or sensitive financial information at any stage of the recruitment process. If you receive suspicious communications claiming to be from HCF, please verify them through our Careers page or contact us directly.