Senior Weddings & Social Events Coordinator

Art Gallery of NSW; Sydney; Hybrid; AUD 103,000 - 114,000; Full time

Job summary

The Art Gallery of New South Wales in Sydney's CBD invites applications for a Senior Weddings & Social Events Coordinator. This ongoing, full-time role oversees the majority of wedding and social event sales and planning, including all senior stakeholder events within this stream.

You will drive client proposals, coordinate with internal teams, suppliers and venues, and ensure flawless delivery from enquiry through to post‑event evaluation.

Qualifications

• Experience in an event sales environment with proven foundational skills and a strong commitment to ongoing learning and professional growth.
• Well-developed MS Office skills and an understanding of event service technology including Audio Visual.
• Strong time management and prioritising skills with well-developed communication skills and a high level of attention to detail.
• RSA certificate.
• Ability to work Tuesday to Saturday roster and evenings as required.

Responsibilities

• Oversee the majority of wedding and social event sales and planning at the Art Gallery, including senior stakeholder events.

Skills

Event sales experience

MS Office

Communication skills

Time management

Attention to detail

RSA certificate

Tools

Audio Visual systems

Job description

Senior Weddings & Social Events Coordinator • Ongoing • Full time • Sydney CBD – The Domain • Clerk Grade 5/6 • Total Remuneration Package up to $128,915 • Salary range ($102,936 to $ 113,579) Established in 1871, the Art Gallery of New South Wales is located in Sydney’s The Domain adjacent to the Royal Botanic Garden and near the Central Business District, the Gallery acknowledges the original custodians of this land – the Gadigal people. The Art Gallery attracts around 2.6 million visitors annually and runs Australia’s largest education program with over 90,000 student and teacher visits per year. With our expanded campus the Art Gallery has a new state-of-the-art building located next to our existing and much-loved building. Providing us with close to double the exhibition space, the expanded Art Gallery enables us to share more art with more people and provide more family, learning and educational programming for all our audiences. We are seeking diverse, collaborative, supportive and brilliant individuals to work alongside our existing talent and build on our rich history to create an even more inspiring Art Gallery for the future. For more information about the Gallery and our future, please visit our website www.artgallery.nsw.gov.au.

About the Role This role is responsible for the majority of wedding and social event sales and planning at the Art Gallery including all senior stakeholder events within this stream.

What Technical/Soft Skills you require

• Experience in an event sales environment, with proven foundational skills and a strong commitment to ongoing learning and professional growth
• Well-developed MS Office skills and an understanding of event service technology including Audio Visual.
• Strong time management and prioritising skills with well-developed communication skills and a high level of attention to detail.
• RSA certificate.
• Ability to work Tuesday to Saturday roster and evenings as required.

Targeted Questions

• Provide an example of a complex event where you were required to balance competing client, stakeholder and operational requirements. How did you communicate with the parties involved, manage competing priorities and resolve any issues to ensure the successful delivery of the event?
• Describe your experience in event sales and client management. Provide an example of how you have converted an enquiry into a successful event, including how you identified the client’s needs, developed an appropriate proposal, managed the sales process and achieved a positive commercial outcome.

Part of the assessment process may include additional online capability testing, skills testing or work samples in accordance with the Government Sector Employment Act 2013, therefore you may be contacted to participate.

Pre-employment checks are a critical part of our recruitment process and can include reference checks, working with children checks, criminal history checks, medical assessments, as well as various other checks to ensure your suitability for the role. It should be noted that discretion may be granted from the Art Gallery for those with a background check record. This is dependent on the role, its requirements, and the impact it has on the Art Gallery as a whole. A risk assessment will be carried out before a determination is made in this regard. Any criminal record information is kept in the strictest confidence, is not placed on an applicant’s personal file, and is destroyed within very strict timeframes.

Our commitment to Diversity, Equity and Inclusion

We are committed to building a diverse, inclusive and flexible workplace and strongly encourage applications from Aboriginal and Torres Strait Islander people, people from diverse cultural and linguistic backgrounds, people who identify as LGBTIQA+, people with a disability and other diversity groups. We strive to achieve an inclusive and accessible experience for all candidates. If you require any adjustments at any stage of the recruitment process, please reach out to the recruitment team via [e-mail]. You can also view our diversity and inclusion strategic framework here.

Enquiries If you require further details about this role, please contact Hannah Van Der Velden, Corporate Events Manager at [e-mail]. If you require assistance during the recruitment process, please contact the recruitment team via [e-mail]. For more information about adjustments, please visit: Information about adjustments available throughout the recruitment process.

Closing date for applications: 10am on 2 November 2026 – applications must be lodged electronically. Applications submitted via email will not be accepted.