Senior Prosecutor - Magistrates & Circuit Courts

Queensland Police Service; Cloncurry Shire; Vor Ort; AUD 70.000 - 90.000; Vollzeit

Benefits dieser Stelle

Market-competitive pay

Health & wellbeing programmes

Paid parental leave

Annual leave options

Zusammenfassung

HFW is a sector-focused global law firm seeking a Senior Legal Assistant to support the Construction team in Brisbane. The role involves billing, matter administration, time recording, and client engagement, with additional duties supporting an office move and day-to-day operations.

The successful candidate will contribute to accurate billing, efficient matter management, and a collaborative team approach, working closely with partners, associates, and paralegals.

Qualifikationen

• Around three years' experience in a legal assistant role.
• Strong billing experience with complex/hight-volume bills.
• Organised individual with ability to manage competing priorities.
• Excellent written and verbal communication and interpersonal skills.
• Office presence to provide hands-on support and team connection.

Aufgaben

• Billing & Financial Administration: manage complex billing using Elite 3E, ensure accuracy and timely finalisation.
• Matter & Document Management: oversee matter opening, filing, and document management with iManage.
• Time Recording Support: record time entries accurately and review calendars daily.
• Email & Diary Management: monitor partner inboxes and coordinate diary appointments.
• Client & Business Development Support: assist with client events and logistics.
• Team Coordination & Support: participate in team meetings and support fee-earners.

Kenntnisse

Billing accuracy

Time management

Organisational skills

Communication

Client coordination

Jobbeschreibung

HFW – Senior Legal Assistant

HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

The Team

Brisbane is our newest HFW location. The role will be supporting the Construction team led by a successful and experienced Partner and includes Special Council, Senior Associates, Associates and casual Paralegals. The team is collaborative, approachable, efficient and supportive, valuing open communication, mutual respect and a shared commitment to delivering high-quality work.

The Role

This role offers the opportunity to work closely with senior legal professionals on complex and high-profile matters. You will play a key role in supporting billing, matter administration, time recording and client engagement, while also contributing to the smooth day-to-day operations of the team and office including supporting with an office wide move and set up.

Billing & Financial Administration
Prepare and manage complex billing processes using Elite 3E.
Coordinate a structured billing review cycle involving lawyers and partners, ensuring accuracy and timely finalisation.
Monitor and follow up on bill distribution post-completion.
Conduct ongoing review of time entry narrations throughout the month.

Matter & Document Management
Oversee matter opening and compliance procedures.
Manage document filing and bundling for court proceedings.
Prepare transcripts and maintain accurate filing of emails and documents using iManage.
Support document organisation for partners and occasionally the broader team.

Time Recording Support
Accurately record time entries for partners, including daily review of calendars and emails to draft narrations.

Email & Diary Management
Monitor and manage partner inboxes, particularly court-related correspondence.
Coordinate diary appointments, meetings and court schedules.
Ensure partners and associates are well-prepared and informed for all engagements.

Client & Business Development Support
Organise client-facing events such as lunches, coffees, and boardroom presentations.
Assist with logistics and presentation materials for larger events.
Provide support during busy periods such as year-end and holiday seasons.

Team Coordination & Support
Participate in frequent team meetings to stay aligned with priorities and updates.
Liaise with paralegals regarding office attendance and task allocation.
Supporting with the growth of the office and ensuring adequate support for the fee earning population.

Skills And Experiences

We are looking for a capable Legal Assistant who will ideally bring:

• Around three years' experience in a legal assistant role.
• Strong billing experience, including handling complex and high-volume bills with accuracy and attention to detail.
• The ability to work proactively and autonomously, while also contributing to team goals.
• Excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
• Advanced document management skills, including bundling, transcript preparation and electronic filing systems.

• Proficiency in time recording and diary management, with a proactive approach to supporting partner schedules and inboxes.
• Strong communication and interpersonal skills, with the ability to liaise confidently with individuals on all levels.
• A customer service mindset, with experience in coordinating client meetings and presentations considered a plus.
• A preference for being present in the office to provide hands‑on support and foster team connection.
• A collaborative mindset and willingness to contribute to the success of the wider HFW team.

What's in it for you?

We offer the following benefits:

• Market‑competitive remuneration package, employee referral incentives, and life and salary continuance insurance.
• Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities.
• The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks).
• A welcoming, supportive, and collaborative work environment.

The role is full‑time, permanent and based in Brisbane.

Benefits and Culture

At HFW we value diversity and inclusion. We are an equal opportunity employer and welcome applications from all backgrounds.