Conveyancing Paralegal: Billing & Matter Support

Smartrecruiters, Inc.; Gold Coast City; Hybrid; AUD 95,000 - 116,000; Full time

Benefits offered by this job

2 days work from home

Health & wellbeing initiatives

Annual bonuses

Parental leave (26 weeks)

Employee assistance program

Career growth opportunities

Job summary

HFW, a global law firm, seeks a Legal Assistant to support the Construction team in Brisbane. You will handle billing, matter administration, time recording, and client engagement while helping with office moves and day-to-day operations. Strong numeric acumen and familiarity with Elite 3E and iManage are essential.

This permanent, hybrid role offers a market package, generous parental leave, health programs, and opportunities for growth within a collaborative, supportive team.

Qualifications

• Around three years' experience in a legal assistant role.
• Strong billing experience with high-volume, accurate bills.
• Proactive, autonomous, and collaborative team player.
• Excellent organizational skills and ability to manage priorities.
• Advanced document management including bundling and transcripts.
• Proficiency in time recording and diary management.
• Strong communication and interpersonal skills.
• Customer service mindset; coordinating client meetings appreciated.
• Preference for on-site presence to support team.

Responsibilities

• Billing & Financial Administration: prepare and manage complex billing using Elite 3E; coordinate billing reviews; monitor bill distribution; review time narrations.
• Matter & Document Management: oversee matter opening; manage document filing for court proceedings; prepare transcripts; maintain emails/documents in filing system.
• Time Recording Support: accurately record time entries, review calendars and emails to draft narrations.
• Email & Diary Management: monitor partner inboxes, coordinate diary and court schedules; ensure engagements are prepared.
• Client & Business Development Support: organize client events; assist with logistics and materials.
• Team Coordination & Support: participate in meetings; liaise with paralegals; support office growth and fee-earning teams.

Skills

Billing experience

Time recording

Document management

Diary management

Communication

Client meetings

Office presence

Tools

Elite 3E

iManage

Job description

HFW, a global law firm, seeks a Legal Assistant to support the Construction team in Brisbane. You will handle billing, matter administration, time recording, and client engagement while helping with office moves and day-to-day operations. Strong numeric acumen and familiarity with Elite 3E and iManage are essential.

This permanent, hybrid role offers a market package, generous parental leave, health programs, and opportunities for growth within a collaborative, supportive team.